Accounts Payable Specialist

Job Title: Accounts Payable SpecialistLocation: Springfield, VA (not Remote nor Hybrid)Position Type: Full-Time (40 hours/week)Reports To: Director of FinancePosition SummaryWe are seeking a detail-oriented, organized Accounts Payable Specialist to handle vendor invoicing, payment processing, and account reconciliations. The ideal candidate possesses strong data-entry accuracy, basic bookkeeping knowledge, and the ability to work independently while seamlessly absorbing increased responsibilities.

Job Title: Accounts Payable SpecialistLocation: Springfield, VA (not Remote nor Hybrid)Position Type: Full-Time (40 hours/week)Reports To: Director of FinancePosition SummaryWe are seeking a detail-oriented, organized Accounts Payable Specialist to handle vendor invoicing, payment processing, and account reconciliations.The ideal candidate possesses strong data-entry accuracy, basic bookkeeping knowledge, and the ability to work independently while seamlessly absorbing increased responsibilities.ResponsibilitiesInvoice Processing: Review, verify, code, and enter incoming vendor invoices with high attention to detail.Three-Way Matching: Match purchase orders, receiving documents, and invoices to verify billing accuracy.Vendor Inquiry Management: Serve as the point of contact for vendor questions regarding invoice status and payment schedules.Payment Preparation: Prepare weekly check runs, ACH payments, and electronic transfers for manager review.Record Keeping: Maintain digital vendor files, W-9s, and accounts payable documentation.Vendor Statement Reconciliations: Perform regular reconciliations of vendor ledgers against monthly statements to resolve discrepancies.Month-End Closing: Assist the accounting team with AP subledger-to-general-ledger reconciliations and month-end closing procedures.Expense Report Auditing: Process and audit employee expense reimbursements and corporate card statements.Year-End Reporting: Assist with annual 1099 filing preparation and internal/external audit support.Qualifications & SkillsEducation: Associate's or Bachelor's degree in Accounting, Finance, or Business Administration preferred.Experience: 3 years of hands-on accounts payable, bookkeeping, or general accounting experience.Software Proficiency:Proficiency with accounting ERP systems (e.g., JAMIS).Solid working knowledge of Microsoft Excel (VLOOKUP's, basic formulas) and Word.Core Competencies:Exceptional data entry accuracy and numerical skill.Strong organizational and time-management abilities.Clear verbal and written communication skills for vendor and internal interactions.Benefits MedicalDentalVision401KLife InsurancePTO