Senior Accounts Payable Specialist

Working knowledge of: General ledger coding; Accruals and prepaid expenses; Expense recognition; Vendor credits and refunds; Period-end cutoffs; Fixed asset capitalization; Purchase order and invoice matching. Kforce's client, a growing nonprofit organization in the Washington, DC area is seeking a Senior Accounts Payable Specialist to support day-to-day accounts payable operations in a fast-paced environment.

Kforce's client, a growing nonprofit organization in the Washington, DC area is seeking a Senior Accounts Payable Specialist to support day-to-day accounts payable operations in a fast-paced environment. This role is responsible for full-cycle invoice processing, vendor management, expense reimbursements, discrepancy resolution, and audit support. The ideal candidate will bring strong AP experience, attention to detail, and the ability to work effectively with internal stakeholders and external vendors. Key Responsibilities: Accounts Payable Processing (75%):

• Manage the full lifecycle of vendor invoices, ensuring accuracy, timely processing, and proper general ledger coding
• Review invoices, approvals, and supporting documentation to maintain compliance with internal controls
• Process high-volume transactions and resolve issues impacting timely payment
• Support month-end close activities, including accruals, prepaid expenses, and account reconciliations

Corporate Cards & Expense Reimbursements (15%):

• Review and process employee expense reports and corporate card transactions
• Verify supporting documentation, ensure policy compliance, and maintain accurate coding

Vendor Management & Administrative Support (10%):

• Coordinate vendor onboarding and updates to vendor records
• Respond to vendor and internal inquiries regarding payments, account status, and documentation
• Maintain organized AP records and support departmental administration

Additional Responsibilities:

• Investigate and resolve invoice, purchase order, receiving, pricing, and payment discrepancies
• Coordinate with vendors and internal teams to obtain credits, refunds, and required documentation
• Support financial audits and compliance reviews by providing AP records and supporting documents
• Monitor and respond to inquiries through internal ticketing systems
• Recommend process improvements to increase efficiency and accuracy

Requirements:

• Associate or Bachelor's degree in Accounting, Finance, Business Administration, or a related field; An equivalent combination of education and relevant experience may also be considered
• Three to five years of progressive accounts payable or general accounting experience; Nonprofit Accounting experience strongly preferred
• Experience working in a high-volume, deadline-driven environment
• Experience using ERP systems and accounts payable automation platforms
• Strong understanding of full-cycle accounts payable processes
• Working knowledge of: General ledger coding; Accruals and prepaid expenses; Expense recognition; Vendor credits and refunds; Period-end cutoffs; Fixed asset capitalization; Purchase order and invoice matching
• Intermediate to advanced Microsoft Excel skills, including pivot tables, lookup functions, and intermediate formulas
• Fast and accurate data-entry skills
• Ability to process approximately 100 or more invoices per week, along with a high volume of corporate card and expense transactions
• Experience with NetSuite and Ramp is preferred but not required

Skills and Competencies:

• Exceptional attention to detail and accuracy
• Strong research, reconciliation, and problem-solving skills
• Excellent organizational and time-management skills
• Professional written and verbal communication skills
• Strong customer-service approach when working with internal stakeholders and external vendors
• Sound judgment when handling confidential financial and vendor information
• Ability to identify and resolve invoice and payment discrepancies
• Ability to balance multiple priorities and meet recurring deadlines
• Ability to work independently while collaborating effectively across departments