Position Summary

Key Responsibilities

• Prepare and issue customer invoices accurately and timely.
• Process and apply customer payments, including ACH, wire transfers, checks, and electronic payments.
• Monitor outstanding accounts receivable balances and follow up on past-due accounts.
• Perform collection activities and communicate with customers regarding outstanding balances.
• Research and resolve billing discrepancies, short payments, unapplied cash, and other account issues.
• Perform customer account and general ledger reconciliations.
• Review, code, and process vendor invoices for payment.
• Assist with ACH, check, and other vendor payment processing.
• Reconcile vendor statements and research invoice or payment discrepancies.
• Maintain accurate customer and vendor account information.
• Assist with month-end close activities, including reconciliations and supporting schedules.
• Maintain accurate accounting records and supporting documentation.
• Assist with audit requests and provide documentation as needed.
• Work closely with internal departments to resolve billing, payment, and account issues.
• Perform additional accounting duties as assigned.

Qualifications

• 2+ years of accounts receivable, billing, collections, or related accounting experience.
• Hands-on experience with invoicing, cash applications, collections, and account reconciliations.
• Familiarity with accounts payable processes, including invoice processing and vendor payments.
• Proficiency in Microsoft Excel, including working with spreadsheets and financial data.
• Experience using accounting or ERP systems.
• Strong attention to detail and accuracy.
• Strong organizational and time-management skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.

Preferred Qualifications

• Associate's or bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• Experience handling both accounts receivable and accounts payable functions.
• Experience supporting month-end close and general ledger reconciliations.
• Experience with high-volume invoicing, cash applications, or payment processing.
• Intermediate Excel skills, including PivotTables and VLOOKUP/XLOOKUP.
• Experience in a corporate, private-sector, or nonprofit accounting environment.