Accounting Specialist (Oakland, CA)

Job Title: Accounting Specialist (Oakland, CA)

Location (On-site, Remote, or Hybrid?): Oakland, CA (onsite)

Contract Duration: PERM

JOB SUMMARY

The Accounting team at client partners with firm leadership and staff to ensure efficient operational execution of all accounting processes, in service of the firm's financial and strategic goals. The Accounting Specialist will collaborate with the Accounting Manager and other team members in processing and performing payroll and accounting functions. The successful candidate will be committed to quality, customer service, and teamwork, and be able to maintain composure and produce accurate work product in a fast-paced environment.

RESPONSIBILITIES

The position's essential functions include but are not limited to the following:

Payroll:

• Perform semi-monthly payroll and out of cycle payroll using the Firm's HRIS (currently Dayforce), ensure pay is accurately calculated and proper deductions are made.
• Processes wage garnishments, pay levies, and other involuntary court-ordered payments in a timely manner and assist employees with general process questions.
• Review timesheets for correctness before payroll transactions.
• Update and maintain employee records and process termination checks.
• Maintaining accurate records of payroll documentation and transactions.
• Resolves discrepancies with payroll and/or benefit information and/or documentation (e.g., payroll, benefit provider(s), withholding versus W4, salary status, late hires, leaves of absence, separating employees, etc.) for the purpose of ensuring accuracy of records and employee payments.
• Responding to payroll-related inquiries and resolving concerns.
• Maintain payroll records and follow established Firm policies to ensure compliance with internal controls.
• Maintain strict confidentiality regarding employee compensation, and when collaborating with HR on confidential matters pertaining to employees departures or status changes.
• Provide monthly payroll reports to the Accounting Manager and CFO

Accounts Payable:

• Process accounts payable daily. Review and pay vendor invoices, setting up new vendors as necessary.
• Review and reconcile monthly expense reports and credit card statements from all attorneys and staff. Audit expenses in compliance with firm policies.
• Draw checks for payments to vendors and obtain signatures. Provides trust checks as needed.
• Remain calm and focused during month-end or annual deadlines while producing accurate work product.
• Performs other duties within the Accounting and Finance Department, as assigned.

WHO YOU ARE

• Works cordially, cooperatively, and productively with all firm employees;
• Attend work on-site on a regular, punctual and reliable schedule.
• Manage multiple problems and projects at once.
• Remain calm and focused during month end or annual deadlines while producing accurate work product.
• Other functions as assigned.

Management retains the right to add to or change the functions of this position at any time.

QUALIFICATIONS

The following qualifications are required unless otherwise noted:

• A four-year degree preferred, or equivalent work experience.
• Five (5) or more years of progressively responsible work experience in both areas of payroll and accounts payable (experience in a law firm or professional services firm is preferred).
• Experience with SurePoint preferred.
• Demonstrated ability to maintain high ethical standards and strict confidentiality when reviewing or processing sensitive information.
• Demonstrated ability to maintain and update skills relevant to the position.
• Demonstrated ability to organize and prioritize numerous tasks and complete them accurately under time constraints.
• Strong written and verbal communication skills.
• Interpersonal skills necessary to communicate in person and by phone with a diverse group of attorneys, staff and vendors to provide information and resolve problems with courtesy and tact.