Accounting Associate

Accounting Associate

Position Overview

A professional services firm is hiring an Accounting Associate to support billing, accounts receivable, trust accounting, and general accounting operations. The role requires strong attention to detail, organizational skills, and the ability to handle multiple priorities in a fast-paced environment. Experience in legal or professional services is preferred but not required.

Key Responsibilities

Billing & Client Accounts

• Process daily client billing and electronic invoicing through eBilling platforms
• Update billing trackers, monitor workflow, and resolve billing rejections
• Assist with client statements, collections, and billing inquiries
• Review work-in-progress adjustments for compliance
• Prepare invoice copies, billing histories, and supporting documentation
• Create billing summaries and spreadsheets for attorneys and clients

Financial Operations

• Process daily cash receipts and trust deposits
• Handle accounts payable and trust account transactions
• Record soft costs, filing fees, and escrow-related transactions
• Process ACH transfers, wire transfers, and check requests
• Monitor banking activity and post transactions accurately

General Support

• Respond to accounting and billing questions from staff
• Assist with special projects and departmental requests as needed
• Provide backup coverage across accounting functions

Required Qualifications

• High school diploma or equivalent
• 2–3 years of accounting, billing, bookkeeping, or administrative experience
• Proficiency with Microsoft Office (Excel, Outlook) and data entry
• Strong proofreading, organizational, and time-management skills
• Excellent communication and confidentiality practices

Preferred Qualifications

• Experience in a legal or professional services environment
• Familiarity with accounting or billing software
• Strong 10-key skills

Position Details

• Location: Naples (on-site)
• Schedule: Full-time, Monday–Friday, 8:30 AM–5:00 PM (37.5 hours/week with 1-hour lunch)
• Salary Range: $60,000–$70,000

Benefits

• Competitive compensation
• Comprehensive benefits package
• Work-life balance
• Professional development opportunities
• Collaborative team environment