Accounting Assistant (AP/AR)

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. Our client was founded more than a decade ago and based in Denver, a PE-backed, tech-enabled logistics platform that helps multi-location businesses manage their distributed storage and inventory needs nationwide through one centralized solution.

Entry point into accounting with a PE-backed, tech-enabled logistics platform. Hands-on AP, AR, and intercompany work in QuickBooks Online, a direct line to the Accounting Manager, and a defined path to Staff Accountant.

This Jobot Consulting Job is hosted by: Jamie Beene
Are you a fit? Easy Apply now by clicking the "Quick Apply" button and sending us your resume.
Salary: $25 - $30 per hour

A bit about us:

Our client was founded more than a decade ago and based in Denver, a PE-backed, tech-enabled logistics platform that helps multi-location businesses manage their distributed storage and inventory needs nationwide through one centralized solution.

Why join us?

Competitive Compensation: Competitive hourly rate (DOE) with overtime eligibility
401(k) with Company Match
Comprehensive Benefits: Company-subsidized Medical, Dental, and Vision; employer HSA contribution; company-paid Life and Disability Insurance; additional voluntary benefits
PTO & Paid Holidays
Clear Career Path: Defined progression into a Staff Accountant role and on to senior accounting positions as the department grows
Collaborative Work Environment: Join a growing accounting team with direct reporting to the Accounting Manager and real exposure to how the function runs
Growth Backing: Private equity support fueling continued investment in our people and platform

Job Details

Key Responsibilities and Duties

Accounts Payable

Receive, verify, and enter invoices; match invoices to purchase orders and receipts in QuickBooks Online
Assist with scheduling and executing payments via check, ACH, wire, and virtual card
Request, collect, and track vendor W-9s, including the annual refresh for expiring or changed vendors
Securely collect and verify vendor banking details under established controls
Resolve invoice discrepancies and handle vendor inquiries
Support annual 1099 preparation by validating vendor records and tax ID information

Accounts Receivable

Create and send accurate invoices based on contract terms
Record incoming payments, apply them to the correct accounts, and upload bank files
Monitor aging reports, follow up on overdue invoices, and escalate late payments
Resolve billing discrepancies and reconcile customer accounts
Prepare AR metrics including aging reports and DSO

Intercompany Support

Support cost allocations across entities
Create and post intercompany invoices, ensuring both sending and receiving sides are recorded
Perform monthly and quarterly reconciliations of intercompany AP/AR accounts
Monitor and clear imbalances so differences are resolved by set deadlines

Document Management & Close Support

Maintain the accounting documentation repository so invoices, receipts, statements, and schedules are filed and retrievable
Build and maintain the monthly close folder structure, indexing support to the correct period
Keep records audit-ready so documentation requests are fulfilled without reconstruction
Complete assigned pre-close checklist items and report status to the Accounting Manager
Gather documentation for external audit, tax filings, and compliance requests
Maintain vendor and customer contact records in the accounting system
Process incoming accounting mail and route correspondence; support ad-hoc team projects
Qualifications

Needed:

High school diploma or equivalent required; coursework or a degree in accounting, finance, or business is a plus
Prior experience in bookkeeping, accounts payable, accounts receivable, or accounting administrative support strongly preferred
Experience or strong background in invoice entry, PO and receipt matching, payment application, and vendor record maintenance
Working proficiency with Microsoft Excel and Microsoft 365
Exposure to QuickBooks Online or another ERP accounting system preferred
Proven ability to manage recurring deadlines and keep records organized to an audit-ready standard
Ability to handle confidential financial and vendor banking information with discretion
Clear professional written and verbal communication with vendors, customers, and internal teams
Experience supporting multi-company or multi-entity organizations is a plus
Interest in building a long-term career in accounting

Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button.

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