2026/27 Administrative Assistant, Custodial Services

ADMINISTRATIVE ASSISTANT, CUSTODIAL SERVICES Rev. July 2025

All LISD employees are expected to maintain an extreme degree of confidentiality by following the Family Educational Rights and Privacy Act (FERPA) for student information and the Health Insurance Portability and Accountability Act of 1996 (HIPAA) for employee and student information. Job No.: 5503 FLSA Status: Non-exempt Reports to: Assistant Director, Custodial Services Pay Grade: 505 Dept./Campus: Custodial Services Term: 232 Days

PRIMARY PURPOSE To assist and support the director and other department supervisors in the establishment of goals and general control and management of district custodial operations. Provide technical and professional work in all office operations and procedures within the Custodial department.

MAJOR RESPONSIBILITIES AND DUTIES

• Organize and manage the routine work activities in the assigned Custodial Department.
• Oversee and approve the preparation and distribution of payroll for all Custodial employees.
• Manage and reconcile all departmental Pro-cards.
• Conduct orientation of all department new staff.
• Oversee, monitor, and follow up on all worker compensation for the department.
• Compile information for preparing various reports.
• Prepare, process, maintain, and monitor all purchase order distribution.
• Assist in budget development, managing, monitoring budget, makes any budget revisions and expenditures moves as needed.
• Oversee and process purchase orders, monitor and submit payments.
• Oversee and prepare necessary documents for new, existing, and terminating employees.
• Coordinate with LISD campuses/departments, contractors, and vendors.
• Compose and prepare various correspondence, reports, and spread sheets.
• Greet visitors and respond to routine inquiries from staff and public.
• Provide Spanish speaking translation for department.
• Demonstrates regular and prompt attendance.
• Perform other duties as assigned.

SUPERVISORY RESPONSIBILITIES

• None.

GENERAL QUALIFICATION GUIDELINES Education/Certification/Experience:

• Graduation from an accredited high school or GED.
• Experience in administrative support work with payroll or accounting preferred.
• Bilingual (Spanish speaking) strongly preferred.

ADMINISTRATIVE ASSISTANT, CUSTODIAL SERVICES Rev. July 2025

All LISD employees are expected to maintain an extreme degree of confidentiality by following the Family Educational Rights and Privacy Act (FERPA) for student information and the Health Insurance Portability and Accountability Act of 1996 (HIPAA) for employee and student information. Knowledge/Skills/Abilities:

• Knowledge of word processing; data entry; file maintenance, including maintaining accurate and auditable administrative, financial, and student records; and basic bookkeeping/accounting principles and practices.
• Skill in organization; interpersonal relations; and communicating pleasantly and effectively with students, parents, and staff members.
• Ability to use personal computer and software to develop spreadsheets; maintain and update databases; accomplish word processing tasks; prepare presentations; access e-mail and Internet applications; and effectively translate for Spanish-speaking employees.

Mental/Physical/Environmental Demands The essential functions, pursuant to the Americans with Disabilities Act, may include the characteristic duties, responsibilities, knowledge, skills, and abilities noted herein; however, this is not a comprehensive listing of all functions and tasks performed by positions found in this job description.

• Needs to occasionally move about inside the office to access file cabinets, office machinery, etc.
• Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
• Frequently communicates with other employees or public.
• Must be able to exchange accurate information.
• Ability to understand, remember, and communicate routine, factual information.
• Ability to organize and prioritize own work schedule on short-term basis.
• Ability to make decisions which have moderate impact on immediate work unit.
• Ability to compose letters, outlines, memoranda, and basic reports and/or to orally communicate technical information.
• Ability to communicate with individuals utilizing a telephone, computer, or other electronic device.
• Use standard office equipment including personal computer and peripherals.
• Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting.
• Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching.
• Occasional light lifting and carrying (less than 15 pounds).
• Work with frequent interruptions.
• Maintain composure and professionalism at all times.