1st shift Administrative Assistant Monday - Friday

AST SpaceMobile is building the first and only global cellular broadband network in space to operate directly with standard, unmodified mobile devices based on our extensive IP and patent portfolio and designed for both commercial and government applications. Our engineers and space scientists are on a mission to eliminate the connectivity gaps faced by today’s five billion mobile subscribers and finally bring broadband to the billions who remain unconnected.

This position is based in our satellite production facility in Midland, TX.

AST SpaceMobile is building the first and only global cellular broadband network in space to operate directly with standard, unmodified mobile devices based on our extensive IP and patent portfolio and designed for both commercial and government applications. Our engineers and space scientists are on a mission to eliminate the connectivity gaps faced by today’s five billion mobile subscribers and finally bring broadband to the billions who remain unconnected. 

Position Overview 

We are seeking an Administrative Assistant who will support the daily operations of the Production by performing essential administrative and clerical tasks that ensure accurate documentation, smooth workflow coordination, and timely communication across teams. This role is vital in maintaining operational efficiency, resolving system and vendor issues, and delivering reliable service to both internal and external stakeholders. 

Base Pay: DOE

Schedule 1st shift Monday - Friday. 

What you'll do: 

• Manage daily office operations and ensure smooth administrative workflow. 
• Handle correspondence, emails, phone calls, and scheduling for management and teams. 
• Prepare, edit, and distribute reports, memos, and official documentation. 
• Maintain accurate filing systems (digital and physical) for easy data retrieval. 
• Support onboarding and offboarding of employees; maintain personnel files. 

Documentation & Record Management: 

• Ensure proper archiving of internal and external documentation. 
• Maintain compliance records, certifications, and company policy documents. 
• Coordinate document approvals and signatures as required. 

Roster Tracking & Attendance: 

• Maintain staff rosters, attendance, and shift schedules. 
• Track employee leaves, absences, and overtime in coordination with management. 
• Provide weekly and monthly attendance reports to management. 
• Ensure accurate and timely updates to scheduling and shift allocations. 

Gatekeeper & Communication: 

• Serve as the main point of contact for visitors, vendors, and external stakeholders. 
• Monitor and control access to the office, maintaining security and confidentiality. 
• Manage visitor logs, employee entry/exit records, and deliveries. 
• Ensure professional communication flow between departments and external contacts. 

Facility Management & Maintenance: 

• Oversee the cleanliness, organization, and functionality of the office environment. 
• Coordinate facility maintenance, repairs, and safety inspections. 
• Liaise with vendors, contractors, and service providers for office upkeep. 
• Manage utilities, parking, security, and other facility-related logistics. 
• Ensure compliance with health, safety, and environmental regulations. 

Finance Support: 

• Assist in processing invoices, expense claims. 
• Maintain vendor records and assist in procurement of office supplies. 
• Track office budgets and report any deviations to management. 

Operations & Continuous Improvement: 

• Develop and enforce office policies, standards, and operating procedures. 
• Identify opportunities for process improvement and increased efficiency. 
• Support planning of internal events, meetings, and employee engagement activities. 

What you bring:

Education:

• Associate degree preferred or equivalent combination of education and experience

Experience:

• Minimum of 5 years of hands-on administrative experience within a warehouse, manufacturing, production, or similar industrial environment

Preferred Qualifications:

• Warehousing and inventory coordination experience
• Experience using Tulip or similar operational workflow systems
• Proficiency with Microsoft Office 365 (Excel, Word, Outlook, PowerPoint)
• Experience with invoicing, claims processing, petty cash, and departmental budget tracking
• Experience coordinating meetings, events, and internal team activities

Soft Skills:

• Strong interpersonal skills with a proven ability to collaborate effectively within cross-functional teams
• Excellent written and verbal communication skills
• Meticulous attention to detail to ensure accuracy of documentation, reporting, and project deliverables
• Ability to maintain confidentiality and handle sensitive information with professionalism and discretion

Technology Stack:

• Tulip
• NetSuite
• Microsoft Office 365

Additional Requirements:

• Must be authorized to work in the United States
• Ability to work in a manufacturing environment with exposure to noise, dust, and varying temperatures
• Ability to follow instructions and work independently or collaboratively within a team environment

Physical Requirements & Work Environment:

• Ability to work in a standard office environment and use a computer for extended periods of time
• Ability to sit, stand, and/or walk for extended periods, including working on hard concrete surfaces for up to 8–12 hours per day
• Ability to use hands and fingers to perform repetitive and precision tasks, including typing for extended periods of time
• Ability to bend, stoop, twist, kneel, climb, balance, and reach as required to perform job duties
• Ability to communicate effectively, including talking and hearing
• Ability to work in, on, around, and in proximity to large structures, equipment, and tooling
• Ability to lift, push, pull, and/or carry items up to 15 lbs. as required
• Ability to work near moving mechanical parts and equipment
• Ability to work in and around tight or confined spaces
• Ability to read and identify colors of labels, signage, or indicators
• Ability to work in environments that may include exposure to fumes, airborne particles, noise, and/or hazardous materials (e.g., carbon fiber)

Benefits: (Eligibility dependent)

• Medical, dental, vision
• 401(k) (pre-tax & Roth)
• Life insurance, disability coverage
• HSA, FSA benefits are optional
• Employee Assistance Program
• PTO / sick leave

Relocation Support (If You Accept)

• Up to $5,000 in temporary housing (first 3 months)
• $1,050/month stipend to support living arrangements after 1st working month on an ongoing basis

If you are open to relocating to Midland, this can be a career changing, and life changing, move into the high-tech aerospace world offering a new skill set and job security in a very similar environment that will soon feel like home. We encourage you to apply to learn more about AST SpaceMobile and what Midland has to offer.

This job description may not be inclusive to the duties and responsibilities listed. Additional tasks may be assigned to the employee from time to time or the scope of the job may change as needed by business demands.  

AST SpaceMobile is an Equal Opportunity, at will Employer; employment is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.