Duties include, but are not limited to, the following: - Manages agency space and facility operations, including planning, procurement, and coordination of maintenance, repairs, preventative services, and tenant alterations;
- Ensures efficient utilization of space and continuity of operations;
- Directs and administers office services operations, including development and implementation of procedures;
- Ensures compliance with agency policy and management directives;
- Monitors workflow and service delivery for efficiency and effectiveness;
- Oversees records management, purchasing activities, and inventory control functions;
- Maintains and updates intranet content;
- Evaluates operations and implements process improvements;
- Supervises office services staff and coordinates activities related to employee onboarding, changes, and separations;
- Assigns work, monitors performance, and ensures timely completion of assignments;
- Manages mailroom and courier operations in compliance with applicable regulations;
- Coordinates vendor services for facility-related functions, including maintenance, cleaning, and disposal;
- Monitors service agreements and contractor performance;
- Monitors building access systems;
- Coordinates emergency preparedness and workplace safety initiatives, including ergonomics programs; and.
Minimum Qualifications: One year of service as an Assistant Office Services Manager; OR one year of service as a Chief Clerk, Chief Mail & Supply Clerk, Public Buildings Manager 2, Property Manager 1, Property Manager 2.
Non-Competitive Promotion (NCP): In accordance with Section 52.7 of the Civil Service Law, if the number of qualified candidates who apply for the position is three or less, a permanent appointment can be made, at agency discretion, by non-competitive promotion of an applicant who meets the minimum qualifications.