Administrative Assistant II- School of Graduate, Online and Continuing Education - Fitchburg State University Fitchburg State UniversityAdministrative Assistant II- School of Graduate, Online and Continuing Education - Fitchburg State UniversityFitchburg, MALocation: Fitchburg, MA Category: Staff Job Type: Full Time Posted On: Tue Aug 4 2026 Job Description: General Statement of Duties and Responsibilities: The Administrative Assistant is a key member of the School of Graduate, Online and Continuing Education (SGOCE), providing administrative support to the Dean, team leaders, and staff while helping to ensure the efficient day-to-day operations of the School. more.
Administrative Assistant (Special Education Department) Worcester Public SchoolsAdministrative Assistant (Special Education Department)Worcester, MAComplete, or assist in completing, a multitude of local, state, and federal reports utilizing a variety of printed and electronic data sources, including but not limited to the formulation of MA DESE reports for SIMS, EPIMS, SCS, Circuit Breaker, Special Education Indicators, Directory Administration, utilizing administrative software, Security Portal, ELAR, and grants. PREFERRED QUALIFICATIONS: Bachelor''s degree with a minimum of three years of experience supporting special education duties related to students with disabilities and families, including administrative functions such as supporting legal complexities, budget, and scheduling, and professional development within a public and/or non-profit sector.
Local League Coordinator - Eastern Massachusetts USTA New EnglandLocal League Coordinator - Eastern MassachusettsWestborough, MA$44,000–$55,000This includes but is not limited to: Coordinate and attend meetings (virtual or in person) with volunteer committees and team leads (captains), potential players, community members, teaching professionals, facilities, and other tennis providers to promote recreational adult league tennis. The LLC oversees the local league provider for the Cape, builds impactful partnerships with local industry stakeholders, and handles end-to-end league administration, including schedules, formats, and other weekly competition logistics.
Production Order Coordinator Belcan LLCProduction Order CoordinatorWorcester, MA$27.68–$37 / hourThe role will also involve coordinating the movement of work in progress (WIP), working closely with Manufacturing, Inspection and Engineering teams, undertaking manual handling activities, driving pallet trucks and using Microsoft Excel for record keeping and reporting. Working fully on site, this is an excellent opportunity for someone with manufacturing administration, production support or SAP experience to play a key role in maintaining the accuracy of production documentation and manufacturing records.
Clinical Laboratory Quality Coordinator - Onsite LabcorpClinical Laboratory Quality Coordinator - OnsiteMassachusettsLabcorp is a global leader in laboratory services, providing the insights and answers that help healthcare providers, patients, researchers, pharmaceutical companies and health systems make confident decisions and improve outcomes. As we shape the future of healthcare, we are leveraging advanced technologies, intelligent digital solutions and data-driven innovation across our operations to enhance how work gets done and deliver greater value to customers and patients.
Division Coordinator-Garage R.H. White ConstructionDivision Coordinator-GarageAuburn, MAThe Division Coordinator provides administrative and operational support for Garage and Fleet functions, ensuring compliance, accurate reporting, and efficient coordination of resources and maintains continual contact with fleet supervisors, management, and external vendors. Additionally, our team members regularly volunteer with organizations that help to fight food insecurity, revitalize homes and neighborhoods, raise money for cancer and other diseases, and participate in charitable missions that are important to them and their families.
Phlebotomy Site Coordinator LabcorpPhlebotomy Site CoordinatorWorcester, MassachusettsAs we shape the future of healthcare, we are leveraging advanced technologies, intelligent digital solutions and data-driven innovation across our operations to enhance how work gets done and deliver greater value to customers and patients. Labcorp is a global leader in laboratory services, providing the insights and answers that help healthcare providers, patients, researchers, pharmaceutical companies and health systems make confident decisions and improve outcomes.
Care Coordinator - Fitchburg, Massachusetts CareSourceCare Coordinator - Fitchburg, MassachusettsFitchburg, MA$47,400–$76,000 / yearJob Summary: The Care Coordinator - Massachusetts is the primary point of contact for a stratified panel of members whose role is to assist enrollees in navigating their health care providing care planning and coordination of services, ensuring timely service delivery and prompting continuity of care through coordinated outreach and engagement with members and providers. Conducts routine outreach to members and providers to confirm service details, coordinates services with long term services and supports teams,, serves as a health plan subject matter expert and accurately documents care coordination activities.
Laboratory Coordinator - Nursing Rhode Island CollegeLaboratory Coordinator - NursingRI$70,000–$85,000 / yearPrimary responsibilities include reviewing nursing skills and providing remediation upon faculty referral, maintaining open simulation/open lab sessions, managing all simulation activities on the main RIC campus. This role coordinates simulation activities, laboratory scheduling, equipment and supply management, and student learning experiences across the Rhode Island College campus and nursing education facilities.
Coordinator of New Student Experience Massachusetts Bay Community CollegeCoordinator of New Student ExperienceWellesley Hills, MAPerform academic advisement to an assigned caseload of new students, including international students (i.e. - advise students on course selection, program requirements, college policies, and transition issues; refer students to appropriate offices and outside agencies as needed; monitor academic progress and initiate outreach for students who have not connected with appropriate support; coordinate with the Designated School Official for international students as appropriate). Interact with various agencies, individuals, and faculty (i.e. - partner across Student Development and with Enrollment Services to ensure alignment across all touchpoints in the new student experience; participate in institutional committees and working groups; communicate with faculty, staff, students, and outside agencies to coordinate activities and resolve problems).
NewTemporary Area Coordinator Brandeis UniversityTemporary Area CoordinatorWaltham, MassachusettsManages multiple tasks related to student housing concerns including assignment changes, facilities and custodial needs, special needs, roommate issues and conflicts. The pay offered to a selected candidate during hiring will be based on factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience and education/training, internal peer equity, and applicable legal requirements.
RN Clinical Coordinator University of Massachusetts Medical SchoolRN Clinical CoordinatorWestborough, MassachusettsUnder the general direction of the Associate Director, or designee, the Clinical Coordinator is responsible to develop, prioritize, and oversee staff activities specifically designed to promote the coordination of care for those MassHealth members who have medically complex, chronic or catastrophic illnesses that require a customized approach to how, when, and where they receive medically necessary health care services. 3 years of related work experience with prior authorization and/or eligibility determinations for disabled, medically complex, home care, rehab or long term care populations strongly preferred.
Program Coordinator - FHC University of Massachusetts Medical SchoolProgram Coordinator - FHCWestborough, MassachusettsCoordinate and perform high level, complex, and varied administrative tasks requiring a high degree of independent action and the setting of priorities and procedures. Possess the organizational, verbal, written and interpersonal skills necessary to interact effectively with all levels of personnel.
Administrative Assistant - Rehab Services PER DIEM Sturdy Memorial HospitalAdministrative Assistant - Rehab Services PER DIEMAttleboro, MA$18.71–$28.26 / hourProvides support functions to patients, clinical and administrative staff; ensures attention to detail and aids in the completion of patient scheduling, managing referrals, obtaining prior authorizations and insurance coverage. Required Skills/Qualifications/Training/Experience: One to three years previous experience as a Medical Administrative Assistant/Secretary in a healthcare practice (therapy/rehab dept, physicians practice or other clinic environment).
Administrative Assistant for Family & Community Support Seekonk Public SchoolsAdministrative Assistant for Family & Community SupportSeekonk, MA$20–$28 / hourThis role also handles a significant amount of confidential data regarding students and staff, provides support to payroll, and supports the School Business office in communication and workflows compliant with local, state, and federal regulations. EVALUATION: Formal evaluations will be performed annually by the School Business Administrator and Superintendent of Schools, with input from other Central Office Administrators and the Supervisor of Buildings & Grounds.
Administrative Assistant- Facilities AdvocatesAdministrative Assistant- FacilitiesFramingham, Massachusetts$19–$22 / hourFull timeMaintain Facilities databases, to include scanning in documents and assigning work orders to field staff, track completion of work, and communication work status updates to partner service and support departments. Advocates fosters a culture of inclusion that celebrates and promotes diversity along multiple dimensions, including race, ethnicity, sex, gender identity, gender expression, sexual orientation, partnered status, age, national origin, socioeconomic status, religion, ability, culture, and experience.
Administrative Assistant Facilities ADVOCATES, INCAdministrative Assistant FacilitiesFramingham, MA$19–$22 / hourMaintain Facilities databases, to include scanning in documents and assigning work orders to field staff, track completion of work, and communication work status updates to partner service and support departments. Advocates fosters a culture of inclusion that celebrates and promotes diversity along multiple dimensions, including race, ethnicity, sex, gender identity, gender expression, sexual orientation, partnered status, age, national origin, socioeconomic status, religion, ability, culture, and experience.
Dental Administrative Assistant Happy Teeth Dental Care PCDental Administrative AssistantShrewsbury, MAFull timeThe ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best.
Patient Care Coordinator Performance Physical TherapyPatient Care CoordinatorConcord, MAMore About Us: We develop leading-edge physical therapists who practice at the top of their license, acting as primary care providers for musculoskeletal disorders, and challenging themselves and their patients to reach new goals. As a leading outpatient physical therapy practice with locations across New England, we are committed to delivering life-changing outcomes for our patients.
Site Coordinator Performance Physical TherapySite CoordinatorWayland, MAMore About Us: We develop leading-edge physical therapists who practice at the top of their license, acting as primary care providers for musculoskeletal disorders, and challenging themselves and their patients to reach new goals. As a leading outpatient physical therapy practice with locations across New England, we are committed to delivering life-changing outcomes for our patients.
Admin Support Coordinator - SK Clean Harbors IncAdmin Support Coordinator - SKMarlborough, MA$21–$24 / hourSafety Kleen, a Clean Harbors company is seeking a Administrative Support Coordinator to provide administrative and clerical services to ensure effective and efficient area operations, including responsibility for general clerical and project-based work. Support Branch locations with collating, printing and delivery of Weekly routes and Print Paperwork (manifests labels) for upcoming services.
Facilities Management Dispatcher/Office Coordinator Wellesley CollegeFacilities Management Dispatcher/Office CoordinatorWellesley, MA$25–$25.50 / hourKey responsibilities include prioritizing maintenance based on urgency, monitoring automated systems for alarms like HVAC and electrical issues, coordinating emergency responses, and performing administrative tasks to ensure efficient and seamless facility operations. This position manages and coordinates all facility maintenance requests by receiving calls, creating and assigning work orders to technicians, tracking progress, and maintaining communication with all parties involved.
Practice Coordinator II Dana-Farber Cancer Institute IncPractice Coordinator IIAttleboro, MA$47,800–$71,700 / yearUnder the direction of the operations management team, provides appointment scheduling ranging in complexity from one physician appointment to multiple care provider appointments in accordance with department scheduling guidelines for new and/or existing patients. Responsible for complex scheduling activities associated with patients arriving from main campus, other centers or other outside entities and coordinating appointments with other specialists, dieticians, social work, 2nd opinions, etc.
Practice Coordinator Dana-Farber Cancer Institute IncPractice CoordinatorAttleboro, MA$47,400–$65,600 / yearUnder the direction of the operations management team, provides appointment scheduling ranging in complexity from one physician appointment to multiple care provider appointments in accordance with department scheduling guidelines for new and/or existing patients. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations.
Real Estate Transactions Coordinator CbReal Estate Transactions CoordinatorBillerica, MassachusettsThe ideal candicate will have previous experience Working with Brokers Agents and Attorneys to stop on top of Requests from different parties to make sure all transactions go as smoothly as possible. In this role, you will provide a variety of clerical and administrative support to our Broker and Agents ensuring the Real Estate Transactions run smoothly and efficiently.
Outpatient Front Desk Coordinator- Whittier Rehab Outpatient Department Whittier Health NetworkOutpatient Front Desk Coordinator- Whittier Rehab Outpatient DepartmentWestborough, MAThis vital role ensures a seamless experience for new patients by handling inquiries, verifying information, coordinating schedules and maintaining accurate patient records. PRIMARY RESPONSIBILITIES INCLUDE: Primary point of contact for all PT, OT and SLP outpatients to ensure a smooth transition into our services.
Operations Coordinator BlueLinx Holdings IncOperations CoordinatorBellingham, MA$24–$28 / hourDuties include: Waiving orders, assigning or batching orders to MH departments or leads, printing receiving po check-in lists, printing inbound and outbound labels, cycle counts, item adjustments, collecting and tracking the MH performance, ticket corrections, reman, and closing out trucks. Headquartered in Marietta, Georgia, we have over 2,000 associates and distribute our comprehensive range of structural and specialty products to approximately 15,000 national, regional, and local dealers, as well as specialty distributors, national home centers, industrial, and manufactured housing customers.
Appeals & Grievances Coordinator Nirvana Health IncAppeals & Grievances CoordinatorSouthborough, MAOur cloud-native Aria platform delivers payer administrative and care-continuum functions as Transaction-as-a-Service (TaaS) - combining robotic process automation, machine learning, and agentic AI to execute the thousands of transactional functions that currently consume payer operating margin. In this role, you will work closely with the VP of Health Services and partner across clinical, compliance, operations, and customer service teams while using Aria's A&G module and emerging AI-assisted workflows to support member rights and deliver audit-ready outcomes.
NewService Coordinator II - Energy Systems - Marlborough, MA Generac Power Systems IncService Coordinator II - Energy Systems - Marlborough, MAMarlborough, MA$27–$37.70 / hourThe Service Coordinator II position will be responsible for creating jobs, answering incoming service calls, tracking jobs and completions, invoicing, contract setup, and managing overall administrative workflow for the Service Department. With an ongoing tradition of providing excellent products and outstanding service for our customers, Energy Systems is one of the longest existing Generac Industrial Distributors in the United States.
NewOnboarding Coordinator - Contract Commonwealth Fusion Systems LLCOnboarding Coordinator - ContractMA$35–$39 / hourWhat you'll do: Support Employee Onboarding: Pre-Onboarding Logistics: Manage the pre-onboarding process by sending "First Day" emails and text reminders, submitting MES tickets to provision Manufacturo access, booking hot desks via Envoy, and preparing physical onboarding folders with schedules and timesheets. Systems & App Onboarding: Guide new hires through opening and configuring core applications, ensuring they complete required acknowledgements in UKG, set up corporate Email/Slack, claim desks in Envoy, and have proper access to Docebo and Manufacturo.
NewOnboarding Coordinator - Contract Commonwealth Fusion SystemsOnboarding Coordinator - ContractDevens, MAPre-Onboarding Logistics: Manage the pre-onboarding process by sending "First Day" emails and text reminders, submitting MES tickets to provision Manufacturo access, booking hot desks via Envoy, and preparing physical onboarding folders with schedules and timesheets. Systems & App Onboarding: Guide new hires through opening and configuring core applications, ensuring they complete required acknowledgements in UKG, set up corporate Email/Slack, claim desks in Envoy, and have proper access to Docebo and Manufacturo.
Senior Clinical Research Coordinator - Milford Dana-Farber Cancer Institute IncSenior Clinical Research Coordinator - MilfordMILFORD, MA$73,600–$83,000 / yearThe Senior Clinical Research Coordinator (CRC) will work within the Dana-Farber Milford Satellite location and support the clinical research program and research team in the overall conduct of clinical trials using Good Clinical Practice under the auspices of the Principal Investigator and the Clinical Research Manager. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations.
Front Office Coordinator Judge GroupFront Office CoordinatorBarnstable Town, MA$19–$25 / yearBy providing your phone number, you consent to: (1) receive automated text messages and calls from the Judge Group, Inc. and its affiliates (collectively "Judge") to such phone number regarding job opportunities, your job application, and for other related purposes. This role is ideal for someone with medical spa industry experience who thrives in a fast‑paced environment, delivers exceptional customer service, and enjoys working with a team of elite professionals.
Clinical Coordinator Sturdy Memorial HospitalClinical CoordinatorAttleboro, MA$28.32–$43.45 / hourThe Clinical Coordinator serves as a resource and mentor for medical assistants and nursing staff, participates in quality improvement initiatives, and manages administrative and clinical responsibilities, including patient education, prior authorizations, and vaccine/medication management. This position is responsible for coordinating clinical workflows, triaging patient calls, supporting providers, and overseeing clinical staff to ensure proper coverage and adherence to protocols.
Administrative Assistant II - Mount Wachusett Community College Mount Wachusett Community CollegeAdministrative Assistant II - Mount Wachusett Community CollegeGardner, MALocation: Gardner, MA Category: Clerical/Office Support Job Type: AFSCME Posted On: Wed Jul 29 2026 Job Description: General Statement of Duties: Provides administrative support to the Chief of Police & Public Safety and the Campus Police & Public Safety Department. This position provides detailed customer service to students, parents, faculty, staff, guests, and the college community.
Administrative Assistant to a Dean Substitute Lexington Public SchoolsAdministrative Assistant to a Dean SubstituteLexington, MA$18.46–$25.48 / hourHigh school diploma or equivalent and 1 - 3 years of experience in administrative, clerical, financial or secretarial work, preferably in a school environment; or any equivalent combination of education, training, certification and experience. QUALIFICATIONS: Must have knowledge of department regulations, policies, programs and operations; and knowledge of office management principles and practices, and computer systems, word processing, spreadsheet, and database software.
Elementary School Financial Administrative Assistant Westford Public SchoolsElementary School Financial Administrative AssistantWestford, MAFinancial Administrative Assistant 0.5 at the Abbot Elementary School and 0.5 at the Nabnasset Elementary School Unit C Contract Qualifications: Minimum of two years college coursework or Associates Degree preferred. Reports To: Building Principal and Assistant Principal Job Goal: To meet and greet all students, faculty, staff, and visitors in a positive, professional and welcoming manner.
Administrative Assistant 1 The Kemtah Group, Inc.Administrative Assistant 1Worcester, MAExcel) Manage the Purchasing folders for PO confirmations - Shipment notifications and Vendor correspondence (Lotus Notes) Manage the back-log report (Excel) for Third Party Vendor orders for on time shipment. (AS400) Support the replenishment method through KB cards and Blanket order requiring the entering of Purchase Orders and PO releases in the ERP system.
Administrative Assistant (Redwood Terrace) WinnCompanies IncAdministrative Assistant (Redwood Terrace)Lowell, MA$24–$26 / hourOur Benefits: Regular full-time US employees are eligible to participate in the following benefits: Generous time off policies (including 11 paid holidays (12 for MA employees); Generous Accrued Time Off increasing with years of service; Generous paid sick time; Annual day of service; Floating Holiday). About Us: WinnCompanies is a mission-driven, national business focused on building and operating top quality affordable housing communities for individuals and families of all incomes, including members of the U.S. Armed Forces and their families.
Administrative Assistant 1 BelcanAdministrative Assistant 1Worcester, MAExcel) * Manage the Purchasing folders for PO confirmations - Shipment notifications and Vendor correspondence (Lotus Notes) * Manage the back-log report (Excel) for Third Party Vendor orders for on time shipment. (AS400) * Support the replenishment method through KB cards and Blanket order requiring the entering of Purchase Orders and PO releases in the ERP system.
ADMINISTRATIVE ASSISTANT Tantasqua Regional and Union 61 School DistrictsADMINISTRATIVE ASSISTANTMA$25.34–$29.72 / hourDuties performed are designated to relieve administrators of office and routine responsibilities by organizing and participating in the school office administrative operation. Send letter of interest, resume, and three current letters of reference to: Teresa Ferrentino Principal Holland Elementary School 28 Sturbridge Rd.
Administrative Assistant Exponent Inc.Administrative AssistantNatick, Massachusetts$55,000–$80,000 / yearFull timeFor over five decades, we've connected the lessons of past failures with tomorrow's solutions to advise clients as they innovate technologically complex products and processes, ensure the safety and health of their users, and address the challenges of sustainability. We are committed to engaging multidisciplinary teams of science, engineering, and regulatory experts to empower our clients with solutions that create a safer, healthier, more sustainable world.
Sr. Administrative Assistant Ocular TherapeutixSr. Administrative AssistantBedford, Massachusetts$85,000–$90,000 / yearOcular Therapeutix, Inc. (NASDAQ:OCUL) is a biopharmaceutical company focused on the formulation, development, and commercialization of innovative therapies for diseases and conditions of the eye using its proprietary bioresorbable hydrogel-based formulation technology, ELUTYX. The associate will need to demonstrate exceptional organizational and communication skills to manage daily changing priorities and interactions with high-level stakeholders across the company.
Office Coordinator Jewish Family & Children's Service, Greater BostonOffice CoordinatorWALTHAM, MA$24–$26.44In this visible, hands-on role, you will: Own day-to-day office operations— proactively managing administrative systems, anticipating operational needs, and implementing process improvements that keep staff productive and clients well supported. Lead and support the office staff with flexibility and composure, ensuring reliable coverage, high-quality customer service, and responsive handling of both routine needs and unexpected issues.
Executive Administrative Assistant Team Sunshine Construction, LLCExecutive Administrative AssistantHudson, MA$22–$30 / hourTeam Sunshine is obsessed with being New England's Premier Installer and leaving no doubt with our guys this is the best company to be at in New England. We aren't perfect but we are highly committed to nailing that goal and are looking for professionals who want to build this company to that ideal.
Extended Day Site Coordinator - Finn Elementary School - SEDP The Public Schools of Northborough And SouthboroughExtended Day Site Coordinator - Finn Elementary School - SEDPNorthborough, MAESSENTIAL JOB DUTIES (NOT LIMITED TO): DUTIES AND FUNCTIONS: The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed: The Site Coordinator, in consultation with the Director of Extended Day, will supervise and manage the Extended Day Program at the building level. GENERAL DESCRIPTION (1-3 LINES DESCRIBING ROLE): The Extended Day Site Coordinator is responsible for creating, fostering, and maintaining a robust and enriching environment for the before and after-school extended day program.
Patient Care Coordinator UnitedHealth Group IncPatient Care CoordinatorMilford, MA$18–$32 / hourPerforms a full range of administrative support services for clinic/site including, scheduling of patients for appointments, making outgoing calls to patients, greeting patients at the Pedi check-in desk, works to resolve patient complaints, provides education on processes and department scheduling procedures to ensure the highest level of patient/customer satisfaction. The fraudulent LinkedIn messages and emails, which do not originate from any Executives LinkedIn account or of UnitedHealth Group's email domains, or those of any of its operating divisions, supposedly conducts an interview via a Zoom meeting, offers a work from home job at Optum, emails an application, sends a fake check by next day delivery through USPS and asks recipients to pay a vendor a large dollar amount.
Workplace Solutions Coordinator EMCOR Facilities Services, Inc.Workplace Solutions CoordinatorWaltham, MassachusettsFull timeEssential Duties & Responsibilities: Workplace Operations & Service Delivery - Serve as the primary on-site point of contact for workplace and soft services operations, including janitorial services, mail and courier services, waste and recycling programs, security coordination, site amenities, and general customer service. While performing the duties of this Job, the employee is occasionally exposed to moving mechanical parts; high, precarious places; fumes or airborne particles; toxic or caustic chemicals; outside weather conditions; extreme cold; extreme heat; risk of electrical shock; explosives; risk of radiation and vibration.
Discharge Transitions Coordinator - Milford Regional - 40 hours, Days UMass Memorial Health Care IncDischarge Transitions Coordinator - Milford Regional - 40 hours, DaysMilford, MA$23.28–$41.90 / hourThe role facilitates post‑acute referrals, tracks referral progress, completes required documentation and regulatory notifications, and documents discharge activities to help prevent delays, support communication and improve patient flow. I Major Responsibilities: Support daily discharge planning by coordinating and communicating with care teams, identifying post‑acute options, and updating Estimated Discharge Date (EDD) and placement details.
Intake Coordinator LPN UnitedHealth Group IncIntake Coordinator LPNWestborough, MA$20.20–$30.35 / hourThe fraudulent LinkedIn messages and emails, which do not originate from any Executives LinkedIn account or of UnitedHealth Group's email domains, or those of any of its operating divisions, supposedly conducts an interview via a Zoom meeting, offers a work from home job at Optum, emails an application, sends a fake check by next day delivery through USPS and asks recipients to pay a vendor a large dollar amount. As members of the Optum family of businesses, we are dedicated to helping people feel their best, including our team members who create meaningful connections with patients, their families, each other and the communities we serve.