Happy Valley, OR18 days ago
Responsibilities + Supports the day-to-day management of the mall including general office work such as file organization, fulfilling written requests, answering phones, greeting guests, word processing, distributing mail, purchasing and replenishing supplies + Serves as initial point of contact for customer, vendor, merchant and tenant inquiries, requests and complaints while exhibiting a high level of customer service + Performs high-level administrative work, such as creating spreadsheet tracker reports, organizing, scheduling, coordinating, compiling and analyzing confidential business information + Schedules meetings/conference calls and appointments, coordinates food and handouts for meetings, as needed + Assists in implementing property activities and events + Prepares, maintains, and distributes mass written communication to retailers as directed + Supports and collaborates with the Mall Management team and may also provide administrative support to other departments including but not limited to Accounting, Specialty Leasing, and Marketing + Establishes and maintains effective business relationships + May direct or coordinate services such as repair & maintenance with in-house facility technicians, or third-party vendors + May manage and collect current Certificates of Insurance for Tenants and/or third-party vendors + May operate as mall management office support person for localized computer software/hardware + Other duties as assigned Qualifications + High School Diploma or GED required + 2 years of experience in an administrative support role + Proficiency in Microsoft Office including Outlook + Highly organized and project oriented + Excellent business writing and verbal communication skills + Quick learner, self-starter and helps others achieve results Core Competencies: Nimble Learning, Collaborates, Drives Results, Customer Focus The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Location Clackamas Town Center - 12000 SE 82nd Ave, Suite 1093 Business Headquartered in Chicago, IL, GGP is a leading retail real estate company with a portfolio of 95+ high-performing retail assets, encompassing over 95 million square feet of space across the United States.