p>RESPONSIBILITIES: Process Order Forms Review electronic order forms to verify compliance with procurement regulations For grant accounts, assure alignment with grant-specific guidelines Enter requisitions in the BOE accounting system; review open requisitions and resolve issues Track orders from the requisition stage to release of the purchase order; update electronic files to include PO numbers Review open order reports; track the delivery status to ensure timely receipt of invoices for delivered orders Process Vendor Invoices for Payments Match and process BOE grant invoices for transmittal to the City Accounts Payable Office Reconcile discrepancies as necessary Verify the accuracy of invoices and backup documentation for specific purchase orders Monitor, Track and Report on Financial Transactions Monitor open requisitions, orders, payments, and balances Maintain financial files of information, records and documents to ensure easily accessible information in the management systems Generate financial reports Perform other related tasks as required or assigned.
KNOWLEDGE, SKILL, AND ABILITIES:
Knowledge of accounting principles and practices to the accounts payable, accounts receivable, general ledger, and purchasing functions Ability to maintain financial records of some complexity Skill in mathematical calculations and use of various computer systems Demonstrated ability to take directions and perform tasks accurately as well as strong organizational, oral, and written communication skills Ability to interrelate effectively and harmoniously with coworkers and managerial personnel as a member of a team Experience using the MUNIS system preferred.