NewProject Coordinator Skidmore Owings & MerrillProject CoordinatorNew YorkCoordinate and maintain multiple schedules, both individual and project specific and perform various support duties, including completion of expense reports, time cards and team travel arrangements. In conjunction with Project Manager and Project Accountant, coordinate appropriate billings to ensure payment compliance, set up projects in accounting systems and maintain work plans in Vision.
Legal Administrative Assistant Wilson ElserLegal Administrative AssistantNew YorkA variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal.
Trusts & Estates Administrative Assistant Nance StaffingTrusts & Estates Administrative AssistantNew YorkTrust & Estate Administrative Assistant to join our T&E Department in our New Jersey or New York offices. Candidates should possess excellent communication skills, be highly organized and be a team player.
CIT Coordinator - Southold, NY Cornell UniversityCIT Coordinator - Southold, NYNew YorkInternal Applicants : Current employees of the Cornell Cooperative Extension Association indicated in this job posting are considered internal applicants; please refer to the Applying for a Job (Internal Candidate) document for additional guidance. Nicholas Ng Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State.
Administrative Assistant - Equity Research Bank of AmericaAdministrative Assistant - Equity ResearchNew YorkKey responsibilities include supporting management with administrative tasks, coordinating travel arrangements, processing expenses, gathering and reporting information relevant to/for the executive, and responding to incoming mail. May act as liaison to outside groups coordinating events where the executive is traveling and working closely with Sales to set up itinerary of meetings, points of contact and coordinating conference details.
Quality Assurance Coordinator Carvana CoQuality Assurance CoordinatorSyracuse, NY$19–$20 / hourThis position is subject to both inside and outside environmental working conditions, including temperature changes, outside weather conditions, slightly elevated ambient noise levels, and minor atmospheric conditions affecting skin or respiratory systems, such as fumes, odors and dusts associated with internal and external service station/convenience food and petroleum dispensing operations. Our auto auctions, some up to 200 acres, provide a wide array of vehicle services including repair, reconditioning, and auction remarketing, and many of our sites serve as market hub distribution centers.
Global Research - Administrative Assistant Bank of AmericaGlobal Research - Administrative AssistantNew YorkIt requires strong communication and customer service skills, advanced proficiency with Microsoft Office applications, and the ability to multitask and prioritize effectively. We provide industry-leading benefits, access to paid time off, resources and support to our employees so they can make a genuine impact and contribute to the sustainable growth of our business and the communities we serve.
Quality Assurance Coordinator CarvanaQuality Assurance CoordinatorSyracuse, NY$19–$20 / hourThis position is subject to both inside and outside environmental working conditions, including temperature changes, outside weather conditions, slightly elevated ambient noise levels, and minor atmospheric conditions affecting skin or respiratory systems, such as fumes, odors and dusts associated with internal and external service station/convenience food and petroleum dispensing operations. Our auto auctions, some up to 200 acres, provide a wide array of vehicle services including repair, reconditioning, and auction remarketing, and many of our sites serve as market hub distribution centers.
Administrative Assistant National Life InsuranceAdministrative AssistantNew YorkThe base pay range for this position is the range National Life reasonably and in good faith expects to pay for the position taking into account the wide variety of factors, including: prior experience and job-related knowledge; education, training and certificates; current business needs; and market factors. Provide comprehensive support services to our CIO that ensures professional, responsive, and effective experiences at all levels of the organization – tracks and helps drive completion of key deliverables and follows up on outstanding action items.
Administrative Assistant (Remote) Workoo TechnologiesAdministrative Assistant (Remote)New YorkRemoteAbility to plan and supervise the work of others; to handle administrative problems resourcefully; to compose effective correspondence; to keep complex records; to prepare accurate reports from statistical or other types of technical information, and to deal effectively with professionals, the public, and other employees in a pleasant and effective manner. Associates Degree in appropriated field from an accredited college or university, including or supplemented by appropriate continuing education courses.
Administrative Specialist SUNY Upstate Medical UniversityAdministrative SpecialistSyracuse, NY$21.25–$30.77 / hourResponsibilities extend beyond those of a traditional Administrative Assistant and include establishing office procedures, coordinating workflows, and assisting with budget monitoring. Coordinate, collect, and prepare reports related to pharmacy operations, patient care activities, and other administrative functions.
Senior Administrative Assistant AlixPartnersSenior Administrative AssistantNew YorkAt AlixPartners, we solve the most complex and critical challenges by moving quickly from analysis to action when it really matters; creating value that has a lasting impact on companies, their people, and the communities they serve. Special projects supporting your clients which includes preparing presentation materials for internal and/or external meetings while working collaboratively with others to solicit information and deliver results.
Administrative Nurse Assistant Square Care Medical GroupAdministrative Nurse AssistantNew YorkSquare Care Medical Group, LLP in partnership with Downtown Women OBGYN is currently seeking a dynamic, experienced, compassionate, and dedicated individual to fill the position of Administrative Nurse Assistant in our busy OBGYN practice located in SoHo. When determining a team member's base salary and/or rate, several factors may be considered as applicable (e.g., location, specialty, service line, years of relevant experience, education, credentials, budget and internal equity).** .
Global Equities | US Equities Distribution - Administrative Assistant III Bank of AmericaGlobal Equities | US Equities Distribution - Administrative Assistant IIINew YorkThis role enables effective meeting management, client engagement, and seamless travel and expense processing while supporting day-to-day client logistical operations and ensuring employee travel and entertainment adherence with firm policies. Minimum of 10 years of experience in financial institutions, preferably investment banks and/or hedge funds, providing administrative support to senior leaders and large teams.
Administrative Specialist I Syracuse UniversityAdministrative Specialist ISyracuse, NYAdministrative Support for the Assistant Vice President and Director of Residence Life: Manage complex and dynamically changing daily schedules while demonstrating the ability to manage multiple tasks and requests and prioritize and manage urgent and confidential matters and timelines when necessary. Departmental Support: Assist with day-to-day administrative operations for the Residential Living suite, which includes monitoring the office email account, answering phone calls, and addressing walk-in traffic to determine the best course of action and appropriate resources.
Construction Administrative Assistant Bechtel CorpConstruction Administrative AssistantClay, NY$51,300–$78,200 / yearExtraordinary teams building inspiring projects: Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world''s infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably.
Administrative Assistant Bechtel CorpAdministrative AssistantClay, NYExtraordinary teams building inspiring projects: Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world''s infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably.
Sales Administrative Assistant - East Region Kawasaki Motors Corp., U.S.A.Sales Administrative Assistant - East RegionNY$26–$29 / hourPart timeAbility to learn internal systems such as Cognos, Tableau and the dealer package portal for the critical dealer transactions for the review and workflow approval of ownership changes such as Buyouts, Ownership Changes, Terminations, Agreement Renewals, General Manager assignments. Acts as liaison between District Managers, Dealer Network Specialist, Regional Sales Director and other Kawasaki departments for DSSA updates, GM Amendments and terminations within region.
Administrative Assistant Surgical Services Trinity HealthAdministrative Assistant Surgical ServicesSyracuse, NY$18.50–$22.80 / hourCORE VALUES: In the spirit of good Stewardship, we heal by practicing: Compassion through our kindness, concern and genuine caring, Reverence in honoring the dignity of the human spirit, Excellence in expecting the best of ourselves and others; Integrity in being and speaking the truth. MISSION STATEMENT: We, St Joseph's Health and Trinity Health, serve together in the spirit of the Gospel as a compassionate and transforming healing presence within our communities.
Administrative Assistant-Medical Receptionist Hematology-Oncology Associates of Central New YorkAdministrative Assistant-Medical ReceptionistEast Syracuse, NYHematology Oncology Associates of CNY (HOACNY), voted one of Central New York's Best Places to Work, is looking for a full time Medical Receptionist to join our professional team. The patient navigator travels with their specific (assigned) physician, if their particular physician does travel, between our offices, then, the patient navigator goes with them.
Assistant to Co-Founder, Head of Creative Services SuperflyAssistant to Co-Founder, Head of Creative ServicesNew YorkAttend preliminary project planning meetings and be responsible for taking notes, communicating directives and information to the project team, collaborating with all team members, and general oversight of the project. Excellent organizational skills, you are hard working and able to take direction and prioritize while juggling multiple projects at once in a fast-paced, deadline-driven environment.
NewAdministrative Assistant Workoo TechnologiesAdministrative AssistantNew YorkRemoteArrange and handle details related to travel arrangements, expense reports, meetings and appointments. Interact with internal and/or external customers to provide information, assist in solving problems and answer questions.
Administrative Assistant-Medical Receptionist Hematology Oncology Associates of CNYAdministrative Assistant-Medical ReceptionistEast Syracuse, NYHematology Oncology Associates of CNY (HOACNY), voted one of Central New York's Best Places to Work, is looking for a full time Medical Receptionist to join our professional team. The patient navigator travels with their specific (assigned) physician, if their particular physician does travel, between our offices, then, the patient navigator goes with them.
Data Entry Clerk – Administrative Office Assistant Remote CareerData Entry Clerk – Administrative Office AssistantNew YorkJob Description: Growing construction company is searching for a data entry clerk (administrative office assistant) to join their team. Updating records, inputting new customer information into systems, editing contact information for existing customers, etc.
Executive Assistant CyberMedia TechnologiesExecutive AssistantNew YorkHeadquartered in McLean, VA, CTEC has over 300 team members working on mission-critical systems and projects for agencies such as the Department of Homeland Security, Internal Revenue Service, and the Office of Personnel Management. The role will serve as a key facilitator for meetings, communications, and administrative processes, ensuring smooth coordination across stakeholders and enabling effective execution of PMO priorities.
Administrative Assistant - Gap Brand The GapAdministrative Assistant - Gap BrandNew YorkNormally receives little instruction on daily work, general instructions on newly introduced assignments. Provides administrative support to a department, management group or executive on the Senior Leadership Team and below.
Project Manager, AI Institute Syracuse UniversityProject Manager, AI InstituteSyracuse, NYPost-award coordination includes routine sponsored account monitoring and serving as the institute liaison to the Office of Research Post-Award team and the Office of Sponsored Accounting for award setup, financial reporting and monitoring, effort certification, and closeout activities. Reporting to the Institute Director, the Project Manager serves as the institute's primary administrative coordinator, responsible for day-to-day operations that enable faculty, staff, and researchers to focus on research and scholarship.
ADON Health and Wellness Coordinator Brookdale Senior Living IncADON Health and Wellness CoordinatorFayetteville, NYEnsures consistent quality resident care and service delivery throughout all shifts; this may require assuming the role and responsibilities of a Caregiver or Med Tech/Aide in order to meet the residents' needs and staffing requirements. To support our associates in their journey to become a U.S. citizen, Brookdale offers to advance fees for naturalization (Form N-400) application costs, up to $725, less applicable taxes and withholding, for qualified associates who have been with us for at least a year.
Survey Coordinator Bechtel CorpSurvey CoordinatorClay, NY$78,000–$119,000 / yearExtraordinary teams building inspiring projects: Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world''s infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably.
Senior Director of Advancement Operations and Strategy Regis High SchoolSenior Director of Advancement Operations and StrategyNY, NY$160,000–$180,000 / yearDirect reports include the Associate Director of Alumni Engagement, Director of Communications, Events Manager, Advancement Database & Gift Coordinator, and Administrative Assistant, along with the department's outsourced database services partner, Blackbaud Managed Services. Reporting to the Vice President for Advancement and serving as a key member of the Advancement team, the Senior Director acts as the Vice President's principal operating partner, responsible for the systems, processes, and cross-functional coordination that enable a growing fundraising program to run smoothly and scale effectively.
Facilities & Site Support Assistant - Yaphank, NY Cornell UniversityFacilities & Site Support Assistant - Yaphank, NYNew YorkPerform minor repairs and maintenance; monitor building conditions and identify repair needs; coordinate with staff and vendors as needed; assist with preventative maintenance activities. Perform routine daily and weekly cleaning of offices, common areas, meeting spaces, kitchens, bathrooms, and public areas at Volker House; empty trash and recycling; restock supplies.
Professional Learning Specialist - Science New Visions for Public SchoolsProfessional Learning Specialist - ScienceNew YorkManage Internal Hub website for New Visions School Support staff and regularly update materials, links, and other resources Reorganizing and inventorying school support resources, anticipate needs, and make revisions to the site as needed. The School Support Program Coordinator is a key member of the team, providing administrative and management support to the VP of School Support, the Director of School Support, and other School Support Leadership team members.
Dental Assistant Specialty1 PartnersDental AssistantNew YorkE-Verify is used to confirm the employment authorization of all newly hired employees through an electronic database maintained by the Social Security Administration and Department of Homeland Security. Dental Assistants, Sterilization Technicians, Specialists, Office Managers, Patient Care Coordinators and many more all work together to improve the patient care experience and great clinical results.
Dental Assistant - Part Time Specialty1 PartnersDental Assistant - Part TimeNew YorkE-Verify is used to confirm the employment authorization of all newly hired employees through an electronic database maintained by the Social Security Administration and Department of Homeland Security. Dental Assistants, Sterilization Technicians, Specialists, Office Managers, Patient Care Coordinators and many more all work together to improve the patient care experience and great clinical results.
Guide Team Leader (Refugee Exhibition) Doctors Without BordersGuide Team Leader (Refugee Exhibition)New YorkSupervises and trains MSF aid workers to act as effective Guides at the Exhibition, answering any questions that may arise on content or how to answer specific questions from visitors; Provides on-site training to Guides at the beginning of each leg of the tour, and provides individual training to new Guides as they arrive; Accompanies new Guides on their tours to evaluate content and message and make constructive suggestions for changes when appropriate; Provides editorial expertise to the Refugee Exhibition Guide Handbook to make sure that the information reflects field realities and core messages; Identifies and makes available any useful background information – articles, MSF manuals, and so on - to assist Guides. Manages day-to-day activities and rostering of the Guides, ensuring full coverage at peak times, and scheduling breaks/days off when appropriate; Acts as resource for all travel management related questions for Guides, project staff, and other MSF-USA staff as required; Works closely with the Special Projects Coordinator and Administration Supervisor to organize the on-site breakfast, lunch, and snacks for Refugee Exhibition team at all Exhibition sites.
Rehab Veterinary Assistant Schwarzman Animal Medical CenterRehab Veterinary AssistantNew YorkHighlights include : A brand-new full floor surgical center, 1.5 Tesla Philips MRI (the exclusive high field MRI for small animals in NYC), 64-slice spiral CT scanner, Electroencephalography (EEG), Elekta Versa HD Linear Accelerator, In-house Laboratory, Ultrasound, Echocardiogram, and Mobile Cone Beam CT. A multidisciplinary team of 140+ veterinarians across 20+ specialties : With over 20 specialties and services under one roof, our departments frequently work together to deliver the highest quality of patient care in the veterinary field.
Assistant Project Manager CareerscapeAssistant Project ManagerHybrid, NY$70,000–$95,000 / yearFull timeThis role focuses on supporting project planning, coordinating project activities, tracking timelines, maintaining documentation, and assisting project managers with delivering successful projects. The Assistant Project Manager will work closely with project managers, stakeholders, and cross-functional teams to ensure projects stay on schedule, within scope, and aligned with business objectives.
Registered Nurse Supervisor - MSICU Trinity HealthRegistered Nurse Supervisor - MSICUSyracuse, NY$44.10–$58.70 / hourLocated in the heart of central New York, St. Joseph's is one of America's 50 Best Hospitals for Cardiac Surgery and one of America's 100 Best for Spine Surgery and Coronary Intervention according to Healthgrades. The Nurse Leader (NL) is a licensed registered nurse (RN) accountable for leading, managing & advancing people, processes & / or programs that support direct or indirect patient care.
Senior Camp Counselor - Riverhead, NY Cornell UniversitySenior Camp Counselor - Riverhead, NYNew YorkThe primary responsibilities of this position will include, but not be limited to: assisting with weekly program design and implementation of all the DPF 4-H Camp programs and activities, and providing overall supervision and direction to assigned Junior Camp Counselors and youth participating in camp programs and activities. Internal Applicants : Current employees of the Cornell Cooperative Extension Association indicated in this job posting are considered internal applicants; please refer to the Applying for a Job (Internal Candidate) document for additional guidance.
4-H Camp Waterfront Director - Riverhead, NY Cornell University4-H Camp Waterfront Director - Riverhead, NYNew YorkOversee the maintenance and inspection of program equipment, supplies, and program sites, (including daily and end of season inventory) to ensure they are in good condition and are in safe working order, file for repairs if needed; maintain materials and equipment needed for classes. Maintain all emergency/safety equipment, insure compliance with all safety procedures described in New York State Department of Health regulations for resident camp beach front/bathing areas, and maintain daily New York State Department of Health Beach Reports.
Assistant Camp Director for Wellness - Southold, NY Cornell UniversityAssistant Camp Director for Wellness - Southold, NYNew YorkInternal Applicants : Current employees of the Cornell Cooperative Extension Association indicated in this job posting are considered internal applicants; please refer to the Applying for a Job (Internal Candidate) document for additional guidance. Nicholas Ng Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State.
Accounts Payable Supervisor SUNY Upstate Medical UniversityAccounts Payable SupervisorSyracuse, NY$25.75–$40.62 / hourJob Summary: The Accounts Payable Supervisor plays a key role within the Business Office, overseeing a wide range of accounts payable functions. Currently the stakeholders consist of three Departments which include clinical divisions, administration, faculty, residents, researchers, and support staff.
Direct Service Manager Covenant House New YorkDirect Service ManagerNew YorkReporting to and working closely with the Program Coordinator, the Direct Service Manager is responsible for developing the Resident Advisors and leading their day-to-day tasks at Covenant House New York’s residential programs. Possesses expert knowledge and experience working directly with young people through approaches emphasizing resiliency, strength-based youth development, and trauma-informed care.
Client Service Specialist Phjw UsaClient Service SpecialistNew YorkProficiencies: Advanced ability to organize, prioritize, coordinate, delegate, and work as part of a team; Advanced to expert proficiency in rules of English grammar, spelling and punctuation; Advanced proficiency in MS Word and document editing/comparison applications; Advanced proficiency in MS Outlook and web-based conference call/web-sharing applications; Advanced proficiency in MS Excel and spreadsheet/database applications; Advanced proficiency in MS PowerPoint and presentation applications; Advanced knowledge of time keeping, expense processing, and legal billing; Advanced knowledge of relevant jurisdictional/court/agency processes and procedures; Advanced proficiency in document management applications; Proven ability to function as a coordinator with other firm-wide departments with necessary communication skills to transfer instructions/data, verify results, resolution of conflict and delivery or results; and. Employees will be provided with an excellent career opportunity in a collaborative environment, in addition to a generous total compensation package with the opportunity to earn bonuses based on individual contribution and firm profitability.
Customer Service Representative ED Trinity Health CorporationCustomer Service Representative EDSyracuse, NY$17.25–$21.25 / hourCore Values: In the spirit of good Stewardship, we heal by practicing Justice in fostering right relationships to promote common good, Reverence in honoring the dignity of every person, Excellence in expecting the best of ourselves and others; Integrity in being faithful to who we say we are. Shift: Description: Mission Statement: We, St Joseph's Health and Trinity Health, serve together in the spirit of the Gospel as a compassionate and transforming healing presence within our communities.
Temporary Academic Support Assistant Syracuse UniversityTemporary Academic Support AssistantSyracuse, NYIndividuals in this role will work closely with Stevenson Educational Center Academic Coordinators to create and execute academic support plans for Syracuse University student-athletes. Additionally, they will facilitate the smooth functioning of Stevenson Educational Center's academic programming in a wide range of capacities.
Temporary Men''s Lacrosse Assistant Syracuse UniversityTemporary Men''s Lacrosse AssistantSyracuse, NYThe Men's Lacrosse Assistant will manage administrative and logistical tasks for the Men's lacrosse program, such as travel, scheduling, budget monitoring, and facility coordination, to support the head coach and student-athletes. Liaison Role: Acting as a point of contact between the lacrosse program and various internal and external stakeholders, such as the athletic department, academic support staff, medical staff, alumni, and parents.
Production Staff - The Bowery Presents | Terminal 5 AEG WorldwideProduction Staff - The Bowery Presents | Terminal 5New YorkWe are committed to innovation, artistry, and community, and leverage the power of our 300+ venues, leading sports franchises, marquee music brands, integrated entertainment districts, premier ticketing platform and global sponsorship activations, to create memorable moments that give the world reason to cheer. This position will schedule meals, catering, maintain the cleanliness of the dressing room area, make sure all amenities are stocked and run a variety of errands to ensure all artist(s) needs are met.
Director of Operations - Concierge Primary Care PrimaryMDDirector of Operations - Concierge Primary CareHudson Yards, NY$120,000–$150,000 / yearRun Our Spaces and Our Back Office Manage our offices end to end — Hudson Yards, the SoHo flagship opening, and our San Francisco practice — along with vendors, purchasing, facilities, HR operations and onboarding, and the compliance and administrative rails a growing healthcare company needs. Run Day-to-Day Operations Across Both Markets Own the non-clinical operations of the practice in New York and San Francisco — staffing coverage, scheduling infrastructure, tooling, escalations, and the hundred small decisions that keep a high-touch practice running.
Retail Merchandise Associate(Nights and Weekends) TJXRetail Merchandise Associate(Nights and Weekends)Atlanta, Georgia$13.25–$13.75 / hourResponsible for delivering a highly satisfied customer experience proven by engaging and interacting with all customers, embodying customer experience principles and philosophy, and maintaining a clean and organized store environment. Accurately rings customer purchases/returns and counts change back to customer according to established operating procedures.