Marketing Administrative Assistant / Proposal Coordinator - San Diego, CA Tetra Tech IncMarketing Administrative Assistant / Proposal Coordinator - San Diego, CASan Diego, CA$55,000–$65,000 / yearThis role blends marketing administration and proposal support, making it an excellent opportunity for an organized, creative professional who thrives in a fast-paced, collaborative environment and is eager to support and help shape compelling pursuit materials that showcase the strength of our people, projects, and ideas. Our 25,000 employees work together to provide clear solutions to complex problems by Leading with Science to address the entire water cycle, protect and restore the environment, design sustainable and resilient infrastructure, and support the clean energy transition.
Administrative Assistant - Community Engagement (Central San Diego County) Dimensions Collaborative SchoolAdministrative Assistant - Community Engagement (Central San Diego County)Escondido, CA$24.93–$30.48 / hourDuring their educational journey, students demonstrate mastery by making progress toward expertise in areas related to their educational goals, autonomy through choice and self-directed learning activities, and a sense of purpose by engaging in meaningful learning which contributes to something larger than themselves. We refer to students' learning styles (dispositions, modalities, interests, talents, and environment) as well as the developmental stages of learning when collaborating with the student, parents, and mentors in developing a personalized learning plan unique to each student.
Senior Administrative Assistant - Supply Chain General Dynamics CorpSenior Administrative Assistant - Supply ChainSan Diego, CA$63,800–$82,600 / yearPerforms data input, extraction, analysis, and development in support of the New Construction, Repair and MRO procurement function as directed by the SCM Supervisor and Department Manager. Maintain and update purchase order data, including schedule updates, status changes, and supporting documentation, in coordination with Supply Chain Professionals.
NewAdministrative Assistant III (Data Focused) Family Health Centers of San Diego, Inc.Administrative Assistant III (Data Focused)San Diego, CA$22–$28 / hourFamily Health Centers of San Diego (FHCSD) is looking for an Administrative Assistant III to work under the supervision of the Evaluation Manger, and will be responsible for data entry into CMIS/EHR and other Databases (as assigned); will assist in identifying and correcting data entry errors, for completing weekly and monthly quality assurance checks on entered data, and for assisting with quality assurance process; also supports Evaluation team with gathering/researching information when data team receives requests for data clarification from grant funder; assist in holding project timelines; supporting management with various project tasks; also supports other departmental functions as determined by Evaluation Team and Director. Services include, but are not limited to adult care, chronic disease management, pediatrics, comprehensive women's care including obstetrics, dental, vision, case management, physical rehabilitation, speech therapy for children, vaccinations, infectious diseases, behavioral health, substance use counseling and a host of specialty services including cardiology, podiatry, endocrinology, dermatology, among others.
Administrative Assistant - Floating H.G. Fenton CoAdministrative Assistant - FloatingSan Diego, CA$34–$40 / hourIn this dynamic role, youll serve as the company's dedicated floating administrative professional, providing support across a variety of departments, leaders, projects, and priorities as needed while delivering outstanding internal customer service. Our largest and fastest-growing operations are in multifamily housing and commercial property management, where our purpose is to provide quality products and services that enable our customers to live well and our businesses to succeed.
Administrative Assistant, Enterprise, and Strategy Office Viasat, Inc.Administrative Assistant, Enterprise, and Strategy OfficeCarlsbad, California$24.52–$38.70 / hourFull timeThe day-to-day: Provide core administrative assistance to Vice Presidents and other team members as needed, including scheduling meetings, managing travel arrangements, processing expense reports, and coordinating internal team logistics. For specific work locations within San Jose, the San Francisco Bay area and New York City metropolitan area, the base pay range for this role is $30.29 - $45.67/ hourly: At Viasat, we consider many factors when it comes to compensation, including the scope of the position as well as your background and experience.
Project Administrative Assistant Centex ConstructionProject Administrative AssistantSan Diego, CABalfour Beatty US is an industry-leading provider of general contracting, at-risk construction management, and design-build services for public and private sector clients across the nation. Performing heavy civil and vertical construction, our teams build unique structures and infrastructure that play a key role in how people live, work, learn, and play in our communities.
Interim. Administrative Assistant - GMO San Diego Office Liberty Military HousingInterim. Administrative Assistant - GMO San Diego OfficeSan Diego, California$25–$32.50 / hourFull timeSupport office operations including maintaining office supplies, oversight and maintenance of copier, coordinate office maintenance requests and manage incoming/outgoing mail and Fedex / UPS. As a Liberty Military Housing Administrative Assistant, you will be supporting the regional general management operations along with providing general office functions.
Administrative Assistant Lee Hecht HarrisonAdministrative AssistantSan Diego, CA$22–$28 / hourThis position plays a key role in supporting daily office operations by providing administrative assistance to multiple departments while ensuring a professional and organized work environment. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Administrative Assistant The Patriot GroupAdministrative AssistantSan Diego, CAThis role is crucial in ensuring the smooth and efficient flow of work across departments by managing schedules, tracking job progress, overseeing inventory and equipment management, and ensuring accurate billing and invoicing. Assist with vehicle and equipment management including maintenance logs, reports, owned/rented equipment, hours used, projects assigned to, etc.
Executive Assistant II (Marketing & Sales) Tandem Diabetes Care IncExecutive Assistant II (Marketing & Sales)CA$72,000–$91,000 / yearInternal event management and coordination, for home-office meetings as well as remote location meetings: helps to source location, facilitate contracting and logistics for internal meetings at the home office as well as internal corporate meetings at remote locations (e.g. sales meetings, QBRs, regional meetings, supporting logistical role for the National Sales Meeting, as well as coordination and support for internal Marketing meetings, and on-site HCP meetings and site visits.).
Administrative Assistant FirestormAdministrative AssistantSan Diego, CaliforniaWhat You’ll Do Supports Front Desk & Visitor Management: Greets and assists visitors, verifies and reviews identification documents including government-issued IDs and passports prior to granting access, maintains visitor logs and badge procedures, and coordinates with internal teams regarding scheduled visitors and deliveries. Supports Shipping and Receiving: Assists with daily shipping and receiving activities, including processing paperwork, managing incoming packages and deliveries, logging receipts, and coordinating distribution with Inventory and Operations teams to ensure timely delivery and accountability.
Seasonal Administrative Assistant LIANG & QUINLEY TAX MANAGEMENT INCSeasonal Administrative AssistantSan Diego, CAFull timeThis position has the potential to become a recurring seasonal role for future tax seasons, including January 1–April 15 and August 15–October 15 , based on business needs and performance. Your main responsibilities will include answering phone calls, scheduling appointments, maintaining inventory, and assisting in tax return assembly.
Administrative Assistant Mutual of Omaha MortgageAdministrative AssistantSan Diego, CA$18–$20 / hourMutual of Omaha Mortgage is a full service lending company offering both Forward and Reverse Mortgage products including a complete line of residential mortgage, refinancing, specialty, and HECM loans. Retrieve mail and sort for the company- i.e., ensure bills are sent to Accounting, borrowers’ documents are delivered to the correct Loan Officer, intended recipients receive their mail.
Administrative Assistant III City of PowayAdministrative Assistant IIIPoway, CA$58,145.98–$70,676.94 / yearUnder direct or general supervision, performs a variety of routine to complex office administrative, secretarial, and clerical duties in support of an assigned City department or division(s), including document preparation, records management, and data entry; provides general clerical support on behalf of designated supervisory, managerial, or administrative positions; interacts frequently with the public and provides information or directs questions and requests to the appropriate staff; and performs other duties as required. Screens calls, visitors, and mail; responds to complaints and requests for information; assists in interpreting and applying regulations, policies, procedures, systems, and rules in response to inquiries and complaints from the public; assists and directs the public and callers to appropriate locations/staff; represents the City in a professional and customer friendly manner.
Legal Administrative Assistant (CHART) Clark HillLegal Administrative Assistant (CHART)San Diego, CaliforniaSUMMARY: The San Diego office of Clark Hill LLP is seeking a Legal Administrative Assistant (LAA) to join our CHART Team (Clark Hill Administrative Resource Team) supporting its Litigation attorneys. Clark Hill is committed to an aggressive growth strategy through the hiring of team members who fit our culture, embrace the goals of our strategic plan, and bring the skills and experience to our firm that are critical to serving the needs of our clients.
Administrative Assistant/IEWBC (UEC) California State UniversityAdministrative Assistant/IEWBC (UEC)Temecula, CA$18–$21 / hourCheck emails for online appointment requests Assist with training courses, workshops and event planning Updating mailing lists, internal staff databases, and statistical information Keeps promotional materials ready and keeps inventory of stock, places orders and verifies receipts Assist in execution of traditional or digital campaigns. About University Enterprises Corporation at CSUSB (This is not a state position) University Enterprises Corporation at CSUSB ("UEC") supports the university''''s educational mission by providing quality services that complement the instructional program.
Administrative Assistant - Cytology LabCorpAdministrative Assistant - CytologySan Diego, CA$17.75–$22.76 / hourLabcorp is a global leader in laboratory services, providing the insights and answers that help healthcare providers, patients, researchers, pharmaceutical companies and health systems make confident decisions and improve outcomes. As we shape the future of healthcare, we are leveraging advanced technologies, intelligent digital solutions and data-driven innovation across our operations to enhance how work gets done and deliver greater value to customers and patients.
Project Administrative Assistant Balfour Beatty ConstructionProject Administrative AssistantSan Diego, CAAbout UsBalfour Beatty US is an industry-leading provider of general contracting, at-risk construction management, and design-build services for public and private sector clients across the nation. Performing heavy civil and vertical construction, our teams build unique structures and infrastructure that play a key role in how people live, work, learn, and play in our communities.
Administrative Assistant - Onsite MPF FederalAdministrative Assistant - OnsiteSan Diego, CA$55,000–$59,000 / yearIn addition to the utilization of portable, rapid assay technologies to identify pathogens in the field, test specimens and limited epidemiologic data, when approved by the Institutional Review Board (IRB), are provided to the laboratory where diagnostics and, in some instances, in-depth pathogen characterization is conducted. Test specimens are collected from ongoing surveillance programs and from special investigations of febrile illnesses and pneumonia among military personnel or civilians (recruits, forces afloat, deployed forces, outbreaks of concern, and border populations).
Administrative Assistant - Cytology Labcorp Holdings IncAdministrative Assistant - CytologySan Diego, CA$17.75–$22.76 / hourAssist with facilities coordination including submitting work orders, purchase orders, contractor bookings, service record tracking, and CAFM fault reporting; support inter-site car hire management where applicable. Perform general office tasks including filing, typing, copying, scanning, uploading digital files, and data entry to support daily operations and ensure efficient workflow.
Legal Administrative Assistant Clark HillLegal Administrative AssistantSan Diego, CaliforniaThis position reports to the Office Manager, as well as their assigned attorneys, and is responsible for providing the requisite legal secretarial and administrative support (clerical) needs of their assigned attorneys. Performs other duties or tasks as assigned or requested by the Office Manager, attorneys, paralegals or Business Unit Leader, and other related tasks.
ADMINISTRATIVE ASSISTANT I - DAR Administrative Services Scripps ResearchADMINISTRATIVE ASSISTANT I - DAR Administrative ServicesSan Diego, CA$20–$25 / hourPart timeServes as the primary point of contact for all incoming communications — phone calls, emails, in-person visits, and mail — routing inquiries to the appropriate staff to ensure timely responses. Excellent organization skills, interpersonal, verbal and written communication with accurate grammar, spelling and punctuation for English writing, and customer service skills required.
Development Manager, Knauss School of Business DetailsDevelopment Manager, Knauss School of BusinessSan Diego, CaliforniaIn collaboration with the senior director, plan, coordinate, and execute 10-12 development trips per year for the senior director and/or Knauss School dean to include procuring prospect lists from Advancement Services; initiating contact with alumni, parents, donors, and prospects; securing meeting locations and coordinating logistics; preparing and finalizing travel itineraries for national and international travel. Identify, research, cultivate, and solicit prospects to build a portfolio of President’s Club donors – the university’s leadership giving society with annual gifts of at least $1,500 – and donors under that threshold; assist in the identification of prospects with major gift capacity.
Legal Executive Assistant - Patent Litigation Ignite Human CapitalLegal Executive Assistant - Patent LitigationSan Diego, CA$45.32–$60.06 / hourThe Legal Executive Assistant (LEA) serves as a trusted business partner to senior attorneys, managing the daily operations of a complex legal practice so attorneys can focus on client work and business development. Serve as a primary liaison between attorneys, clients, and internal departments — handling inquiries, relaying information, and exercising independent judgment when responding on behalf of attorneys.
Administrative Assistant, ProjectLIFE (Living In Freedom From Exploitation) Program North County LifelineAdministrative Assistant, ProjectLIFE (Living In Freedom From Exploitation) ProgramSan Marcos, CAFull timeWhile performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. Candidate must be proficient in necessary applications, experienced in multi-tasking and understand necessities of confidentiality, responsible for and provides clerical assistance to program staff members.
NewCertified Medical Assistant OnesourcePCS, LLCCertified Medical AssistantSan Diego, CAFull timeAnticipated roles in MHS Genesis are Ambulatory LVN/ Health Technician and Registration Clerk role to complete their tasks including complete intake form, medication refill/ renewal, referrals, booking appointments, checking-in patients, communicating with other members of the healthcare team. With sound management principles and a focus on delivering premier nationwide Healthcare Staffing, Information Technology (IT) Infrastructure, Clinical Informatics, and Information Management support services, OPCS serves as one of the United States (U.S.) Department of Navy and Air Force trusted partners.
NewLegal Administrative Assistant (Hybrid) Senior Market SalesLegal Administrative Assistant (Hybrid)San Diego, CAProcesses contracts and equity-related requests; coordinates review, drafting, and completion of documents, and collects information from different corporate teams as needed. Essential Duties and Responsibilities Facilitates completion of various agreements, including coordinating document review, signatures, and gathering required information and supporting documents.
Executive Assistant Ultimate Staffing ServicesExecutive AssistantSpring Valley, California$40.05–$50.06 / hourUltimate Staffing Services is actively seeking an experienced Executive Assistant to provide high-level administrative support to a Department Chief and Management Support staff for large public utility company in San Diego. The Executive Assistant plays a key role in coordinating and facilitating the department's administrative and secretarial functions, ensuring efficient and seamless operations.
Office Assistant J Public RelationsOffice AssistantSan Diego, CA$20–$21 / hourThis is in addition to numerous awards like PR News Best Places to Work, New York Observer PR Power 5 for five years in a row, The PR Net 100, Forbes Five Star Agency, PR Couture Spotlight Agency of the Year, and Crain's Best Places to Work (to name a few). The Office Assistant provides hands-on assistance in keeping office spaces organized, booking meetings and appointments, assisting with set up/tear down of office events, answering phone calls, and completing personal tasks and errands as needed.
Administrative Assistant / Dispatcher American Response TeamAdministrative Assistant / DispatcherCarlsbad, CAAmerican Response Team is a locally-owned, 24-hour emergency services unit which responds to residences and businesses throughout the San Diego County and surrounding areas that have been affected by fire, water, smoke or mold damage. We immediately deploy technicians to control the incident and mitigate further damage by establishing containment and critical barriers, removing damaged and contaminated materials, sanitizing the affected area and preparing it for rehabilitation.
Executive Assistant Harman International Industries IncExecutive AssistantCarlsbad, CA$44,250–$64,900 / yearCollaborate effectively with executive assistants, administrative professionals, and cross-functional teams to coordinate activities, schedules, communications, and requests on behalf of Executive Leaders. Serve as the primary point of contact for the front desk and reception area, professionally welcoming visitors, managing the Envoy check-in process, handling incoming mail and deliveries, and creating a positive visitor experience.
NewExecutive Assistant Harman Becker Automotive Systems Manufacturing KftExecutive AssistantCarlsbad, CaliforniaCollaborate effectively with executive assistants, administrative professionals, and cross-functional teams to coordinate activities, schedules, communications, and requests on behalf of Executive Leaders. Serve as the primary point of contact for the front desk and reception area, professionally welcoming visitors, managing the Envoy check-in process, handling incoming mail and deliveries, and creating a positive visitor experience.
Personal Assistant to CEO Frontline Source Group Holdings, LLC dba dfwHRPersonal Assistant to CEOCarlsbad, CAThe selected candidate will serve as a trusted right hand and true extension of a dynamic, highly accomplished entrepreneur, providing seamless support across both professional operations and personal priorities as he builds a new venture with an ambitious long-term growth roadmap. Sit in on calls, meetings, and video conferences to stay fully informed, enabling faster communication and execution on the executive's behalf.
Office Assistant Staffmark Group LlcOffice AssistantOceanside, CA$25–$30 / hourAs a Office Assistant you will provide administrative support by coordinating schedules, maintaining records, preparing documents, answering communications, organizing files, and assisting coworkers with daily operational needs. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining a professional and customer-focused approach.
Executive Assistant BCG Digital VenturesExecutive AssistantSan Diego, CARemote$80,000–$89,333 / yearThe Executive Assistant role offers numerous growth opportunities across a variety of areas including event planning, affiliation engagement, case team logistics management, client relationship building, and maximize how the MDP and Partner allocates their time and energy. This position involves keeping up with the fast pace of our Consulting team by managing case team logistics, managing complex schedules (including internal and external meetings), end-to-end ownership of travel planning, and keeping track of time and expenses.
Business Services Supervisor DetailsBusiness Services SupervisorSan Diego, CaliforniaDepartment Description: In the Catholic tradition, the Student Affairs Division strives to create an inclusive, educational environment which motivates and supports student learning and personal development, serves the University community, and inspires students to make a positive contribution to society. The position has comprehensive responsibility for Sport Club financial operations, including account management, purchasing, travel coordination, coach payments, fundraising, and revenue tracking, while ensuring appropriate financial controls and accountability across all activities.
NewAdministrative Assistant (part-time/remote) Military, Veterans and Diverse Job SeekersAdministrative Assistant (part-time/remote)San Diego, CaliforniaRemotePreferences (Additional skills that make you stand out) . Bachelors in Business/Finance related field.
Senior Administrative Assistant - Supply Chain General Dynamics NASSCOSenior Administrative Assistant - Supply ChainSan Diego, CA$63,800–$82,600 / yearPerforms data input, extraction, analysis, and development in support of the New Construction, Repair and MRO procurement function as directed by the SCM Supervisor and Department Manager. Maintain and update purchase order data, including schedule updates, status changes, and supporting documentation, in coordination with Supply Chain Professionals.
Assistant, Office of President & CEO Qualcomm IncAssistant, Office of President & CEOSan Diego, CA$47.81–$71.71 / hourAbility to coordinate and manage high volume of complex domestic and international travel, effective as a liaison with security, aviation, corporate travel, visa partners, event partners, communication/marketing leads, and region assistants. The Assistant will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.
NewLegal Administrative Assistant (Hybrid) Alliant Insurance ServicesLegal Administrative Assistant (Hybrid)San Diego, CAProcesses contracts and equity-related requests; coordinates review, drafting, and completion of documents, and collects information from different corporate teams as needed. Essential Duties and Responsibilities Facilitates completion of various agreements, including coordinating document review, signatures, and gathering required information and supporting documents.
Development Admin Assistant Workshops for WarriorsDevelopment Admin AssistantSan Diego, CA$25–$28 / hourbraids, locks, and twists), color, religion, religious creed (including religious dress and grooming practices), national origin (including language use restrictions), ancestry, citizenship, disability (mental and physical) including HIV and AIDS, medical condition (including cancer and genetic characteristics), genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity, gender expression, age (40 years and over), sexual orientation, veteran and/or military status, family and medical leave status, domestic violence victim status, political affiliation, and any other status protected by federal, state, or local law. Donor Communications and Acknowledgments: Support donor communications by drafting and sending acknowledgment letters, thank-you notes, and follow-up correspondence in a timely manner.
Certified Occupational Therapy Assistant - COTA (San Diego County) Dimensions Collaborative SchoolCertified Occupational Therapy Assistant - COTA (San Diego County)Escondido, CA$28.80–$35.20 / hourUnder the direct supervision of a licensed and/or registered Occupational Therapist (OT) and the SPED Program Manager, the COTA is primarily responsible for assisting in supplementing, enhancing, and extending occupational therapy services by completing a variety of tasks, including but not limited to: Activities designed by the OT to assist with assessment, intervention, treatment, and activities to enhance motor, sensory, self-regulatory, feeding, and other functional abilities. Seeking resourceful, creative, and driven candidates interested in joining a team dedicated to developing innovative practices, efficient systems, and strong relationships while cultivating a generation of life-long and self-determined learners.
Executive Assistant (EAII) and IRB Coordinator EAIIExecutive Assistant (EAII) and IRB CoordinatorSan Diego, CaliforniaA USD education is characterized by academic rigor in its undergraduate and graduate programs offering transformative opportunities through student/faculty research, global experiences, community service learning and internships that develops the knowledge, values and skills needed to serve the global, civic and faith communities. Department Description: The University of San Diego, with its college and six schools, distinctive academic centers and institutes, proximity to Asia and Latin America, and commitment to Catholic traditions, offers students a unique educational experience.
NewExecutive Assistant ConAm Management CorpExecutive AssistantSan Diego, CA$34–$40 / hourKey Responsibilities: Responsibilities include, but are not limited to, the following: Provide executive-level administrative support to the CFO, including managing priorities, coordinating workflow, and supporting strategic initiatives. The Executive Assistant serves as a trusted partner to the CFO, handling highly confidential information with discretion, exercising sound judgment, and independently managing delegated responsibilities and special projects.
Business Office Coordinator Sunrise Senior Living LLCBusiness Office CoordinatorSan Clemente, CAWhat We're Looking For: • Associate or Bachelor's degree preferred • 2+ years business/finance experience and 2+ years HR generalist experience • Prior supervisory or leadership experience preferred • Strong organizational and problem-solving skills • Ability to manage multiple priorities and deadlines • Proficiency in Microsoft Office and HR/payroll systems Business Office Coordinator - Support the Financial Heart of the Community Business Office Coordinator | Billing | Payroll | Administrative Operations. As a Business Office Coordinator (BOC), you support payroll, human resources, and financial business processes to ensure operational accuracy, compliance, and a positive team member experience.
NewBusiness Operations Coordinator NatilusBusiness Operations CoordinatorSan Diego, CA$31.25–$38.56 / hourNatilus is seeking a highly organized, proactive Business Operations Coordinator to support day-to-day business operations and help keep cross-functional initiatives moving forward. This person will take ownership of coordination and administrative processes, anticipate needs, and help ensure teams have the information, materials, and support needed to execute effectively.
NewBusiness Operations Associate NatilusBusiness Operations AssociateSan Diego, CA$65,000–$80,000Natilus is seeking a highly organized, proactive Business Operations Associate to support day-to-day business operations and help keep cross-functional initiatives moving forward. This person will take ownership of coordination and administrative processes, anticipate needs, and help ensure teams have the information, materials, and support needed to execute effectively.
Executive Assistant Boston Consulting Group IncExecutive AssistantSan Diego, CARemote$80,000–$89,333 / yearThe Executive Assistant role offers numerous growth opportunities across a variety of areas including event planning, affiliation engagement, case team logistics management, client relationship building, and maximize how the MDP and Partner allocates their time and energy. This position involves keeping up with the fast pace of our Consulting team by managing case team logistics, managing complex schedules (including internal and external meetings), end-to-end ownership of travel planning, and keeping track of time and expenses.
NewAdministrative Assistant Pala Band Of Mission IndiansAdministrative AssistantCAThis position is responsible for maintaining project records, coordinating meetings and trainings, processing purchasing requests, preparing correspondence, organizing program documentation, supporting grant compliance activities, and assisting with data collection, reporting, and day-to-day program operations. Must successfully pass a Fingerprint-based background check of potential employees, volunteers, and contractors pursuant to Public Law 101-630 - Indian Child Protection and Family Violence Prevention Act Must possess a valid California Drivers License and maintain a clean driving record.