Long Island City, NYToday
ul>Organize and schedule meetings and appointments, taking detailed meeting minutes and sharing them with the team within 24 hours; Prepare office and meeting space for meetings and special events, including assisting with set up of technology for meetings and phone calls (set up virtual meetings, projectors, etc.); Ensure daily office operations are coordinated, including answering telephone and in-person inquiries about Fortune's programs; Be key point of contact between management, administrative, and direct services staff; Forward correspondence to staff and other managers regarding upcoming deadlines; Assist in the preparation of regularly scheduled reports; Write and distribute emails, correspondence memos, letters, faxes and forms; Assist with keeping track of audit dates and outcomes; Order office supplies and create requisitions, process supply orders and maintain supply inventory; Assist with coordinating staff trainings and orientation; Prepare billing invoices for vendors and submit check requests, entering all check request and invoice tracking in SharePoint to support with budget management; Maintain filing systems; Coordinate travel arrangement for the Education and Employment Services team; Attend and participate in meetings, conferences and trainings; and . - High school diploma or equivalent required; Associate's degree from and accredited college or university in social work, psychology, counseling, human services or education preferred;
- 1 – 2 years of relevant experience working as a coordinator or administrative assistant for senior level staff;
- Prior experience working in public health, human services, criminal justice, sociology or related field preferred;
- Strong customer service skills to support with interactions with colleagues, stakeholders and participants;
- Strong attention to detail, project management skills, problem solving skills and ability to appropriately set priorities and exercise independent judgement;
- Bilingual (English/Spanish) preferred;
- Strong proficiency in Microsoft Office Suite applications, including Excel, PowerPoint, Outlook and Office 365;
- Strong time management and organizational skills;
- Ability to work independently and on a team;
- Must have initiative and be willing to work in a fast-paced environment with varying demands;
- Must be highly motivated and have excellent oral and written communication skills;
- Experience and/or desire to work with a culturally diverse population; and .