Administrative Assistant Palm Tree RecruitersAdministrative AssistantNew YorkRemoteThe ideal candidate will act as a strategic gatekeeper and "right hand," managing the CEOs professional and occasionally personal logistics with precision, discretion, and a high level of service. Travel Logistics: Arrange sophisticated domestic and international travel itineraries, including private/commercial flights, ground transportation, and lodging.
Executive Administrative Assistant Workoo TechnologiesExecutive Administrative AssistantNew YorkOur goal is to provide our people, clients, shareholders and the broader public with information about the breadth of our global efforts, highlight our focus on delivering sustainable, long-term returns for our shareholders and demonstrate our commitment to making an impact on the communities where we live and work and on society more broadly. This role is to support the Group Board of Directors, which works to promote the interests of shareholders, and to ensure a common set of expectations as to how the Board, its various committees, individual directors and management should perform their functions.
Administrative Assistant Colliers Engineering & DesignAdministrative AssistantSyracuse, New York$18–$27 / hourFull timeWe have also created an internal culture that provides the resources and technology needed to encourage personal and professional growth opportunities through reimbursement for education; a free in-house resource for hundreds of educational and self-enrichment courses; mentorship program; wellness program; Women’s Organization and ongoing philanthropic opportunities. That’s why we are committed to providing all our employees with a safe, comfortable work environment, potential for career advancement, and the ability to impact society through their projects as well as Company sponsored activities.
Administrative Assistant - Department of Medicine Business Office SUNY Upstate Medical UniversityAdministrative Assistant - Department of Medicine Business OfficeSyracuse, NY$18.75–$28.40 / hourResponsibilities include accounts payable and accounts receivable processing, assisting with the management of departmental accounts, supporting the Financial Administrator, and serving as a resource for various business office functions. The position also provides administrative support to departmental leadership and serves as a backup for selected payroll and retirement processes.
Administrative Assistant, Community Hospital SUNY Upstate Medical UniversityAdministrative Assistant, Community HospitalSyracuse, NYFamiliarity with hospitals, facility with clinical language, spiritual maturity, a calm personality, ability to manage various tasks in a busy setting, flexible, organized, efficient, self-directed. Job Summary: This position serves as the Administrative Assistant to the Department of Spiritual Care, located at Community Hospital.
HR Administrative Assistant Promo EventsHR Administrative AssistantNew YorkThe ideal candidate will possess strong interpersonal skills, exceptional organisational abilities, and a passion for supporting employee development and engagement. We are seeking a detail-oriented and organised HR Administrative Assistant to support our Human Resources department.
Temp to Perm Administrative Assistant at French Investment Bank in Midtown BCL SearchTemp to Perm Administrative Assistant at French Investment Bank in MidtownNew YorkOur client, a French-based investment bank with an office in Midtown, is looking to hire a Temp to Perm Administrative Assistant to provide support to a global banking team. Arrange complex and changing international and domestic travel including flights, hotels and car services.
Administrative Assistant ArsenaultAdministrative AssistantNew YorkArsenault offers meeting planners, exhibit houses, exhibitors, and corporations AV technology and production services that enable them to deliver their message to audiences of all sizes in venues across the U.S. Europe, Asia, and Latin America. The Administrative Assistant will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.
Administrative Assistant - Floater Davis Polk & WardwellAdministrative Assistant - FloaterNew YorkQuickly establish effective working relationships with attorneys, legal assistants, and business professionals across the firm while maintaining consistent service levels across changing assignments. From offices in the world's key financial centers and political capitals, our more than 1,000 lawyers collaborate seamlessly to deliver exceptional service, sophisticated advice and creative, practical solutions.
Administrative Assistant - Strategic Advisory PJT PartnersAdministrative Assistant - Strategic AdvisoryNew YorkIn addition, qualified candidates will possess the following: Bachelor's degree preferred; 3+ years in an administrative assistant position, preferably within Financial Services, ideally Investment Banking; Exceptional organizational and time-management skills; ability to manage multiple priorities and work under pressure; problem solve and make adjustments as needed; Excellent verbal and written communication skills and attention to detail; Professional presence, positive demeanor and strong interpersonal skills; Service-oriented approach; hospitality or customer service background a plus; High level of integrity, sound judgment and strong work ethic; Eagerness to work in an entrepreneurial, results-driven environment; Proficiency in Microsoft Office Suite. We also provide, through PJT Park Hill, private fund advisory and fundraising services for alternative investment managers, including private equity funds, real estate funds and hedge funds.
Federal Work Study - Administrative Assistant SUNY Upstate Medical UniversityFederal Work Study - Administrative AssistantSyracuse, NYMessage to Applicants: This Federal Work Study position is available to current Upstate Medical University students who have been approved for and accepted Federal Work Study through the Financial Aid Office. If you are unsure if you are approved for Federal Work Study, please do not hesitate to contact our office via e-mail at: workstudy@upstate.edu or by telephone at: (315) 464-9079.
Administrative Assistant (Remote) Easy RecruiterAdministrative Assistant (Remote)New YorkRemoteWhile we approach our work from different angles, we are united by our commitment to reducing financial and administrative burdens across the patient access journey in order to improve access to care and combat financial toxicity at both the patient level and the provider level. At Healthcare Admin Jobs, we are a team of dedicated professionals with backgrounds in life sciences, healthcare software technology development, and the provider setting.
Administrative Assistant- Parkside Commons- Syracuse, NY KMG PrestigeAdministrative Assistant- Parkside Commons- Syracuse, NYSyracuse, NY$20–$22Administrative Assistants are responsible for general correspondence, correspondence with owners and housing agencies, data entry, various reporting, providing support to a select portfolio, training and mentoring team members, and more. We are seeking an Administrative Assistant in Syracuse, NY at Parkside Commons who is highly detail-oriented, has a positive attitude, and is self-motivated.
NewAdministrative Assistant Revolution LearningAdministrative AssistantNew York / Brooklyn / NJ / Remote, NYRemoteFull timeThe ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications. Responsibilities: Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed.
Administrative Assistant I Syracuse UniversityAdministrative Assistant ISyracuse, NYThis position is also responsible for coordinating logistics related to the hiring, training, scheduling, and oversight of student work-studies for the Dean's Office and proctors (student temporary workers) and volunteer administrators to provide exam administration support. Coordinate logistics related to the hiring, training, scheduling, and oversight of office work-study students, proctors (student temporary workers), and volunteer administrators to provide exam administration support.
Private Wealth - Administrative Assistant BlackstonePrivate Wealth - Administrative AssistantNew YorkDepending on the position, you may be required to obtain certain securities licenses if you are in a client facing role and/or if you are engaged in the following: Attending client meetings where you are discussing Blackstone products and/or and client questions; Marketing Blackstone funds to new or existing clients; Supervising or training securities licensed employees; Structuring or creating Blackstone funds/products; and. Partnering with many of the world’s largest private banks and wealth management firms as well as family offices, Blackstone’s Private Wealth team packages and delivers the full breadth of Blackstone’s alternative product capability to these firms and their clients and provides ongoing product and advisor support, as well as education and training around alternatives. .
Blackstone N1 (BXN1) - Administrative Assistant BlackstoneBlackstone N1 (BXN1) - Administrative AssistantNew YorkDepending on the position, you may be required to obtain certain securities licenses if you are in a client facing role and/or if you are engaged in the following: Attending client meetings where you are discussing Blackstone products and/or and client questions; Marketing Blackstone funds to new or existing clients; Supervising or training securities licensed employees; Structuring or creating Blackstone funds/products; and. Blackstone seeks to hire individuals who work well in a team-driven working group, are highly motivated, intelligent, have sound judgment and have demonstrated excellence in prior endeavors.
Administrative Assistant HC STAFFING & TRAINING LLCAdministrative AssistantMiddletwon, NYFull timeThe ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence.
Administrative Assistant BlackstoneAdministrative AssistantNew YorkDepending on the position, you may be required to obtain certain securities licenses if you are in a client facing role and/or if you are engaged in the following: Attending client meetings where you are discussing Blackstone products and/or and client questions; Marketing Blackstone funds to new or existing clients; Supervising or training securities licensed employees; Structuring or creating Blackstone funds/products; and. Blackstone seeks to hire individuals who work well in a team-driven working group, are highly motivated, intelligent, have sound judgment and have demonstrated excellence in prior endeavors.
Administrative Assistant, Global Corporate & Investment Banking (GCIB) Bank of AmericaAdministrative Assistant, Global Corporate & Investment Banking (GCIB)New YorkWe provide strong advisory expertise, capitalizing on powerful mergers and acquisitions, corporate banking, treasury, debt and equity product expertise to deliver integrated financial solutions. Our Global Corporate & Investment Banking business focuses on building long-term relationships with more than 3,000 large U.S. and multinational corporations, financial institutions and financial sponsors.
Administrative Assistant Work at Acme.comAdministrative AssistantNew YorkThe Administrative Assistant will be responsible for performing a wide range of duties including providing support to senior level management, performing Human Resources administrative tasks and operations support to sustain the efficient operation of the Burlingame site. Support Senior level management with scheduling meetings, domestic and international travel arrangements, expense reports, and written correspondence.
Administrative Assistant, Sustainable Energies CPP InvestmentsAdministrative Assistant, Sustainable EnergiesNew YorkCPP Investments’ Sustainable Energy Group includes investment professionals working across offices in London, New York, Toronto, Mumbai and São Paulo. Based in London, you will collaborate closely with the group’s investment professionals, administrative colleagues and internal and external partners to support the team’s day-to-day activities.
Contract to Perm Legal Administrative Assistant NavigaContract to Perm Legal Administrative AssistantNew YorkYou will collaborate regularly with Legal Support Assistants (LSAs), Legal Executive Assistants (LEAs), and attorneys to ensure work is properly allocated and completed on time. Practice Support: Provide specific support to multiple associates and partners, leveraging knowledge of unique practice tasks to prioritize work effectively.
Administrative Assistant CiviTronixAdministrative AssistantNew YorkRemoteEducational Background : A high school diploma or equivalent is required; an associate degree or higher in business administration, office management, or a related field is preferred. You will be responsible for managing daily office tasks, scheduling meetings, coordinating communications, and assisting with documentation and project management.
Practice Administrative Assistant - NY SourcePro SearchPractice Administrative Assistant - NYNew York$70,000–$100,000 / yearStrong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). #AdministrativeJobs #LawFirmCareers #NowHiring #PracticeSupport #LegalAdmin.
Administrative Assistant VersaTube Building SystemsAdministrative AssistantNew YorkThe Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks. Order office supplies and research new deals and suppliers.
Administrative Assistant Assertive Staffing ServicesAdministrative AssistantNew YorkHandles all office administrat ive needs, including ensuring that the office is properly equipped to support the Warranty Manager. Maintains spreadsheets trackin g various items such as invoic es, material purchased, and petty cash.
Legal Administrative Assistant TruelineLegal Administrative Assistant10017, NY$80,000–$115,000Trueline's client, a nationally recognized law firm with a strong reputation in complex litigation, is seeking a Litigation Assistant to join their team in New York City . This role offers a great opportunity for an experienced professional to support high-profile legal matters in a collaborative, fast-paced environment.
Legal Administrative Assistant SourcePro SearchLegal Administrative AssistantNew York$60,000–$70,000 / yearAct as primary backup to the receptionist , handling calls, greeting guests, and managing front-desk responsibilities. Handle email correspondence , file management, and electronic document organization (iManage).
Administrative Assistant Monroe TractorAdministrative AssistantSyracuse, New York$17–$22 / hourWith 18 locations throughout New York, Pennsylvania, Vermont, Connecticut, and Massachusetts, we pride ourselves on providing best-in-class sales and support to over 15,000 hardworking customers. Monroe Tractor is a well-known and respected construction equipment and agricultural equipment dealer with over 75 years of experience servicing the northeastern US.
Legal Administrative Assistant Wilson ElserLegal Administrative AssistantNew YorkA variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal.
Trusts & Estates Administrative Assistant Nance StaffingTrusts & Estates Administrative AssistantNew YorkTrust & Estate Administrative Assistant to join our T&E Department in our New Jersey or New York offices. Candidates should possess excellent communication skills, be highly organized and be a team player.
Administrative Assistant HowdenAdministrative AssistantNew YorkProvides administrative support for five (5) Managing Directors and two (2) Directors based in the New York Office and Pennsylvania and may provide additional support to the broader brokerage team as needed. We consider our people our chief competitive advantage and as such we treat colleagues, candidates, clients, and business partners with equality, fairness, and respect.
Part-time Administrative Assistant HUDSON CITY CONSULTING LIMITED LIABPart-time Administrative AssistantNew, NY$25–$30 / hourPart timeThis role is ideal for someone who thrives in a fast-paced, dynamic environment, enjoys wearing multiple hats, and takes pride in keeping everything running seamlessly behind the scenes. • Provide administrative support across leadership, including the CEO, COO, CFO, Studio Manager, Event Producers, and Client Development Director.
Real Estate - Administrative Assistant BlackstoneReal Estate - Administrative AssistantNew YorkDepending on the position, you may be required to obtain certain securities licenses if you are in a client facing role and/or if you are engaged in the following: Attending client meetings where you are discussing Blackstone products and/or and client questions; Marketing Blackstone funds to new or existing clients; Supervising or training securities licensed employees; Structuring or creating Blackstone funds/products; and. Blackstone’s Core+ business invests in substantially stabilized real estate assets globally, through both institutional strategies and strategies tailored for income-focused individual investors including Blackstone Real Estate Income Trust, Inc. (BREIT).
NewBlackstone Technology & Innovations (BXTI) - Administrative Assistant BlackstoneBlackstone Technology & Innovations (BXTI) - Administrative AssistantNew YorkDepending on the position, you may be required to obtain certain securities licenses if you are in a client facing role and/or if you are engaged in the following: Attending client meetings where you are discussing Blackstone products and/or and client questions; Marketing Blackstone funds to new or existing clients; Supervising or training securities licensed employees; Structuring or creating Blackstone funds/products; and. The Administrative Assistant serves as a trusted partner to Managing Directors and senior leaders within the Blackstone Technology & Innovations (BXTI) team by anticipating needs, exercising independent judgment, and delivering proactive, high-level support.
Administrative Assistant / Office Coordinator TemperatureProAdministrative Assistant / Office CoordinatorNew YorkWe are seeking a detail-oriented and organized Administrative Assistant / Office Coordinator to support daily office operations and provide administrative assistance to management and staff. The ideal candidate will possess excellent communication, multitasking, and organizational skills.
Administrative Assistant / Entry Level (Remote) Workoo TechnologiesAdministrative Assistant / Entry Level (Remote)New YorkRemoteHigh school graduation or equivalent and three years of experience in community work or community centered activities in an area related to duties described above; or. Additional duties will include maintaining clear and concise files, scheduling appointments, responding and routing telephone calls and emails.
Human Resources Specialist 1/Trainee 1/2 (NY HELPS) New York State Thruway AuthorityHuman Resources Specialist 1/Trainee 1/2 (NY HELPS)Liverpool, NY$56,655–$83,286 / yearMinimum Qualifications For appointment via NY HELPS: To Human Resources Specialist Trainee 1: Four years of experience* performing and supervising the performance of various human resources activities such as staffing services, which consist of recruitment, examination, and placement activities; position classification and compensation; and employee services such as employee benefit, health and safety, employee counseling, and employee recognition. Duties Description Manage career fair logistics, including: o Attend career fairs, o Schedule presenters, o Send out meeting invitations, o Organize event materials, o Set up and participate in virtual career fairs, o Maintain various spreadsheets, o Maintain career fair presenter feedback, o Communicate with internal and external stakeholders, o Track career fair materials inventory, and.
Senior Client Billing Specialist Map SsgSenior Client Billing SpecialistNew YorkPrepare monthly and transactional bills and reports for billing attorney review, incorporate edits and revisions, prepare final invoices, obtain approving signature, post bills and maintain billing files. Work closely with partners, legal and support staff to resolve any issues in a timely manner and ensure bills are accurate and complete.
Accounting Specialist / Supervisor Staffing Agency TekCom Resources, Inc.Accounting Specialist / Supervisor Staffing AgencySyracuse, NY, NY$65,000Key Skills: Accounting Specialist, Supervisor, Finance, Budgeting, AP/AR, billing, reconciliations, financial reporting, QuickBooks, Excel, Payroll, ADP Workforce Now, invoicing, collections, vendor payments. Ongoing monthly reports for internal team review, including P&L vs last year, P&L by month, sales by customer (both comparisons and monthly), and balance sheets for previous and current months.
Sr. Credentialing Specialist Trinity HealthSr. Credentialing SpecialistSyracuse, NY2.Excellent interpersonal, verbal, and written communication skills necessary to facilitate communication, collaboration, and interaction, including the ability to correspond effectively in writing, as well as verbally convey information clearly, and listen actively, with all levels of hospital personnel, medical staff and external agencies and organizations regarding MSS functions. PRIMARY JOB RESPONSIBILITIES AND DUTIES: Timely, accurate and confidential processing of requests for appointment, reappointment, temporary privileges, locum tenens application processing, and any other task directly or indirectly related to onboarding a provider.
Student Success and Retention Specialist SUNY Upstate Medical UniversityStudent Success and Retention SpecialistSyracuse, NYMinimum Qualifications: Masters degree in Higher Education, Communications, or a related field; One(1) year of relevant experience in student services, higher education, or a related setting; Experience working with students from underserved populations, including those facing basic needs or other challenges Knowledge Skills and Abilities: Strong organizational, administrative, and time management skills Effective written and verbal communication skills Ability to maintain confidentiality and handle sensitive situations with discretion. Preferred Qualifications: Experience working in a higher education environment Experience coordinating programs or events Experience with website management, digital communications, or marketing Familiarity with student support programs or grant-funded initiatives.
Staffing Office Specialist/Staffing Coordinator SUNY Upstate Medical UniversityStaffing Office Specialist/Staffing CoordinatorSyracuse, NYSyracuse Administrative, Secretarial & Clerical Full-time Opening on: Mar 9 2026 Nursing-PSS-Admin Sup State of New York TH Staff Assistant 1, NSSL2 88697 UUP (State University Professional Services Unit) Add to favorites View favorites. The Staffing Office Specialist provides daily staffing functions as well as administrative support related to staffing and position control for designated units/departments.
Equipment Service Specialist Steris PlcEquipment Service SpecialistSyracuse, NY$76,075–$98,450 / yearHigh School Diploma or GED with minimally 8 years of progressive work experience., including a minimum of 4 or more years experience maintaining and repairing STERIS equipment, or combined experience with STERIS and competitive equipment and 2 years highly regulated industry (healthcare, medical equipment, oil, and gas). In this role, our ES Specialist performs expert level skills in providing on-site preventative maintenance, troubleshooting, repair, equipment modification and installation support on the most complex mechanical, electro-mechanical and electronic issues in a high stress, fast paced, highly compliance regulated healthcare environment.
Sales and Service Specialist - 41009 HertzSales and Service Specialist - 41009Syracuse, New York$16About Us: The Hertz Corporation operates the Hertz, Dollar Car Rental, Thrifty Car Rental brands in approximately 9,700 corporate and franchisee locations throughout North America, Europe, The Caribbean, Latin America, Africa, the Middle East, Asia, Australia and New Zealand. Ensure vehicles are prepared for customer pick-up, including checking vehicles for damage, cleaning interior (windows, door jams, trunk, vacuum, etc.) and exterior (wash) of vehicle, filling gasoline tanks and checking fill levels of all fluids.
Billing Senior Specialist LLPBilling Senior SpecialistNew YorkThe Senior Billing Specialist regularly collaborates with other accounting departments, including ebilling, Accounts Receivable, Cash Applications, Cost Recovery, Pricing, Client Arrangements, Accounts Payable and Revenue Management, to help minimize any financial exposure to the Firm. Successfully manages the billing operations of the Firm’s largest and most complex client relationships, involving very intricate billing arrangements; acts in an advisory capacity to their attorneys on billing matters.
Float Patient Registration Specialist TCC HealthFloat Patient Registration SpecialistNYFull timeAssure the readiness of the work area for each working day, open the building at the designated time and have all designated work activities fully operational at the start of business hoursRespect and maintain privacy and dignity of agency patients, always ensure patients/TCC guests confidentiallyGreet patients and agency visitors, direct all people to the appropriate location and services, be courteous, polite and helpful to the public, patient and staffSchedule, register and data enter pertinent patient information thoroughly and in accordance with policies and proceduresPerforms financial intakes on self-pay/uninsured patients and calculates percent of poverty/eligibility for sliding fee scaleDetermines insurance, Medicaid and Medicare eligibility; Verifies insurance on all scheduled patients dailyMaintains and builds on the general information and knowledge of available resources for patients within the communityExplains and assists individuals/community with new patient paperwork/packets and new patient orientationCreates new medical records and retrieves existing medical records by gathering appropriate record folders and contents; assigning and recording new record numbers; verifying existing record numbers; inputting and recording locations to computer; delivering records. Ability to learn office methods, rules and policiesAbility to interact effectively and in a supportive manner with persons of all backgroundsUnderstand and carry out verbal and written instructionsPerform arithmetic calculationsMaintain confidentiality and comply with Health Insurance Portability and Accountability Act (HIPAA)Ability to use sound judgment and independent thinkingAbility to establish and maintain positive and effective work relationships with co-workers, patients, providers, vendors, and communityValid driver's licenseUnderstanding of Healthcare Market: ie Medicaid, Medicare and Marketplace Understands and is willing to support the Mission of The Chautauqua Center is "To deliver comprehensive high-quality patient-centered health services in the Chautauqua region.
Billing Support Specialist Rapid Response MonitoringBilling Support SpecialistSyracuse, NY$23–$30 / hourRespond to customer billing inquiries via phone or email, maintaining a high level of customer service through consistent, professional communication, and escalate complex issues to the Accounts Receivable Supervisory team when necessary. Whether it’s a kitchen fire, an intruder at a business, a family member experiencing a medical emergency, or preventative non-emergency customer service conversations, our heroes are here to serve every day - 24/7, 365 days a year.
Financial Support Specialist Rapid Response MonitoringFinancial Support SpecialistSyracuse, NY$24–$31 / hourThis role assists with routine accounting tasks, including data entry, account reconciliation preparation, invoice processing, expense tracking, and documentation management. Whether it’s a kitchen fire, an intruder at a business, a family member experiencing a medical emergency, or preventative non-emergency customer service conversations, our heroes are here to serve every day - 24/7, 365 days a year.