Piscataway, New Jersey30 days ago
div class="content">KUBRA is seeking a detail-driven Administrative Assistant to join our Piscataway, NJ team.
You'll work closely with our Facility Manager, management team, and HR to keep the office running at its best — from scheduling and communications to vendor coordination and end-to-end event execution.
While we value the skills and experiences listed in our job requirements, we also recognize that talent comes in many forms, and welcome applications from candidates who meet most but not all specified requirements.
Responsible for administrative operations in the reception area including answering phone calls and relaying phone messages; checking and disseminating mail; assisting all staff with scheduling; copying and scanning procedures for department, ensuring proper functioning of systems including but not limited to Xerox machine, telephone systems, panic alarms. Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption.
Jersey City, NJ13 days ago
Our client, a prestigious university, is seeking a polished and highly organized Executive Assistant to support a senior executive within their Advancement division. This role is ideal for an experienced Executive Assistant who enjoys working with donors, board members, and high-profile stakeholders in a mission-driven environment.
For more than 45 years, PGIM Quantitative Solutions has helped investors around the world solve their unique needs by leveraging the power of technology and data as well as advanced academic research. Prepare, edit, and produce high‑quality PowerPoint presentations, Word documents, reports, and other executive‑ready materials, with a strong attention to detail and a focus on efficiency and consistency.
Florham Park, NJ7 days ago
This role is pivotal in ensuring smooth operations and effective communication across teams and must have the ability to build and maintain professional presence and relationships, strong attention to detail, as well as excellent communication, organization and follow-up skills. Coordinate extensive travel planning and itineraries for team members (both domestic and international) utilizing travel management software and working with a travel agency.
Work alongside the Chief of Staff across a broad range of strategic and operational priorities - taking the thinking further, building out the detail, and driving execution - developing deeper understanding of the function with each piece of work. We offer meeting-free Friday afternoons allowing more time for heads down work and professional development, and through a robust body of employee programing we facilitate a wide range of opportunities to foster community, learn, and grow.
This role requires exceptional communication skills, strong technical proficiency in Salesforce CRM, and the ability to manage complex schedules and coordination with high-net-worth investors and institutional partners. We are seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive support to our Global Head of Capital Development & Investor Relations.