Administrative Assistant, Business Finance & Strategy Netflix IncAdministrative Assistant, Business Finance & StrategyLos Gatos, CA$43.27–$81.73 / hourli>Partner closely with the organizations HR partners and cross-functional teams to identify issues and solutions affecting the morale and cultural health of the organization. We are a dream team obsessed with the uncomfortable excitement of discovering what happens when you merge creativity, intuition and cutting-edge technology.
Administrative Assistant III (Office of Economic Development, City Manager's Office) City of Santa CruzAdministrative Assistant III (Office of Economic Development, City Manager's Office)Santa Cruz, CA$58,776–$82,716 / yearp>Under general supervision of Department Director or assigned manager, performs a full range of both clerical and administrative support functions for the Department Director or assigned manager, includes performing responsible, confidential, and complex clerical work, including but not limited to assisting with the departmental budget, processing personnel, payroll and other relevant records, and coordinating the work of other departmental clerical staff as assigned or needed. Work involves a high degree of independent judgment requiring a thorough knowledge of department programs, procedures and policies, applicable legal statutes and the ability to choose among a number of alternatives in determining procedures, interpreting policies, and performing a variety of assignments without instruction.
Administrative Assistant III (Santa Cruz Police Department) City of Santa CruzAdministrative Assistant III (Santa Cruz Police Department)Santa Cruz, CA$58,776–$82,716 / yearp>Under general supervision of Department Director or assigned manager, performs a full range of both clerical and administrative support functions for the Department Director or assigned manager, includes performing responsible, confidential, and complex clerical work, including but not limited to assisting with the departmental budget, processing personnel, payroll and other relevant records, and coordinating the work of other departmental clerical staff as assigned or needed. To view this PHS form and the questions asked, go to https://www.cityofsantacruz.com/home/showpublisheddocument/92576/638403973090670000.
Administrative Assistant III (Water Department) City of Santa CruzAdministrative Assistant III (Water Department)Santa Cruz, CA$58,776–$82,716 / yearp>Under general supervision of Department Director or assigned manager, performs a full range of both clerical and administrative support functions for the Department Director or assigned manager, includes performing responsible, confidential, and complex clerical work, including but not limited to assisting with the departmental budget, processing personnel, payroll and other relevant records, and coordinating the work of other departmental clerical staff as assigned or needed. Work involves a high degree of independent judgment requiring a thorough knowledge of department programs, procedures and policies, applicable legal statutes and the ability to choose among a number of alternatives in determining procedures, interpreting policies, and performing a variety of assignments without instruction.
Administrative Assistant III (Public Works Department) City of Santa CruzAdministrative Assistant III (Public Works Department)Santa Cruz, CA$58,776–$82,716 / yearp>Under general supervision of Department Director or assigned manager, performs a full range of both clerical and administrative support functions for the Department Director or assigned manager, includes performing responsible, confidential, and complex clerical work, including but not limited to assisting with the departmental budget, processing personnel, payroll and other relevant records, and coordinating the work of other departmental clerical staff as assigned or needed. Work involves a high degree of independent judgment requiring a thorough knowledge of department programs, procedures and policies, applicable legal statutes and the ability to choose among a number of alternatives in determining procedures, interpreting policies, and performing a variety of assignments without instruction.
Senior Administrative Assistant Mastech Digital IncSenior Administrative AssistantSan Jose, CAWork closely with executives, administrative staff, employees and teams creating and maintaining working relationships • Perform reference work from a variety of sources both inside and outside of the company and prepare special reports, summaries, or digests of a complex nature. Major Duties and Responsibilities: • Provide general, routine to complex administrative support with keen ability to foresee and anticipate the needs of the executives and organizations to optimize their time and take a proactive role to anticipate, identify and initiate/facilitate thoughtful solutions.
Executive Administrative Assistant StratAcuity Staffing Partners IncExecutive Administrative AssistantSan Francisco, CA$53–$58 / hourIn terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts.
Legal Administrative Assistant DLA Piper LLP (US)Legal Administrative AssistantPalo Alto, CA$40.91–$53.18 / hourEssential Job Expectations While the specific job requirements of a DLA Piper position may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all DLA Piper employees, which include but are not limited to: Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties. Oversee billing matters including all approval forms and collaboration correspondence, ensures prebills are processed by the appropriate team accurately and timely; serves as a proxy attorneys to address questions or issues related to the billing process.
Supervisor, Administrative Assistant - Apple Services Engineering Apple IncSupervisor, Administrative Assistant - Apple Services EngineeringCupertino, CAAs an Administrative Assistant Supervisor within Apple Services Engineering (ASE), you will lead a team of Administrative Assistants supporting the App Store organization - spanning Apps, Music, and Podcasts. This is a highly collaborative, people-first leadership role that blends executive support, team management, and operational excellence in one of Apple's most dynamic and globally impactful organizations.
NewAdministrative Assistant Northrop GrummanAdministrative AssistantSunnyvale, CA$66,600–$110,000 / yearul>Minimum 6 ?years of experience as an Executive Assistant or in a comparable administrative support role with a high school diploma; minimum of 4 years of experience as an Executive Assistant or in a comparable administrative support role and an Associates degree or a minimum of 2 years of experience as an Executive Assistant or in a comparable administrative support role with a bachelors degree. The successful candidate will work well in a highly dynamic environment, be an independent thinker, be customer oriented, be proactive and have a track record of working in a fast-paced, multi-faceted environment with a workload supporting multiple managers, employees, and priorities as required.
Executive Administrative Assistant Chase BankExecutive Administrative AssistantSan Francisco, CAProvide required physical demand providing site support for local office requirements including phone coverage, assistance with new hire integration, facilities maintenance, supplies, floor access, presence at local events, greeting clients and guests and escorting them throughout the location, food orders/set up and takedown of conference rooms, ensuring superior client service at all times . Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
NewAdministrative Assistant 3 NextDeavorAdministrative Assistant 3San Jose, CA$40–$46.78 / hourli>Proven mastery of Slack, Google Workspace, and various Microsoft applications including Teams, Outlook, Word, PowerPoint, SharePoint, and Excel; proficiency with Adobe Creative Cloud a plus . Coordinate special projects including team offsites, team building activities and all hands meetings, team space planning and floor moves, and potentially other types of projects .
Boat Business Assistant - Part Time BPS Direct LLCBoat Business Assistant - Part TimeSan Jose, CA$23.76–$27.95 / hourOrganizes / processes MSO's by entering their receipt into IDS, safeguarding these documents, maintaining an appropriate filing system for easy retrieval when unit sells, and completing appropriate affidavits for requesting duplicate MSO's as needed. Coordinates all paperwork involved in the sale process, i.e., create and finalize quotes in IDS, print all closing documents, enter customer deposits in IDS and maintain Sales, Finance and/or Commission logs.
Administrative Assistant III: Bilingual (12 Months) - Special Education (2026-27) Oakland Unified School DistrictAdministrative Assistant III: Bilingual (12 Months) - Special Education (2026-27)Oakland, CABASIC FUNCTION: Perform a variety of proficient, specialized administrative assistant duties in an assigned area requiring excellent communication skills; utilize specialized knowledge and independent judgment involving frequent and responsible public contact; analyze and interpret data; plan, organize and coordinate office activities and communications to relieve the administrator of routine duties; provide for accurate and timely entry of a variety of data into various computer software programs. Administrative Assistant III: Perform all the essential functions of Administrative Assistant I and II as stated above in addition to the following: Perform highly responsible, proficient, and complex administrative, and office functions requiring an advanced level of initiative, organizational skills, technical and problem solving skills, and independent judgment; maintain office records; execute administrative policies.
Administrative Assistant I: Bilingual - Lockwood STEAM Elementary (2026-27) Oakland Unified School DistrictAdministrative Assistant I: Bilingual - Lockwood STEAM Elementary (2026-27)Oakland, CABASIC FUNCTION: Perform a variety of proficient, specialized administrative assistant duties in an assigned area requiring excellent communication skills; utilize specialized knowledge and independent judgment involving frequent and responsible public contact; analyze and interpret data; plan, organize and coordinate office activities and communications to relieve the administrator of routine duties; provide for accurate and timely entry of a variety of data into various computer software programs. Administrative Assistant III: Perform all the essential functions of Administrative Assistant I and II as stated above in addition to the following: Perform highly responsible, proficient, and complex administrative, and office functions requiring an advanced level of initiative, organizational skills, technical and problem solving skills, and independent judgment; maintain office records; execute administrative policies.
Administrative Assistant Ursus, Inc.Administrative AssistantSan Jose, CA$85,000–$100,000 / yearSupports the Corporate officer team with administrative responsibilities that requires excellent attention to detail, such as travel documentation, expense reports, and board materials. The Administrative Assistant performs a variety of highly responsible and confidential administrative duties in the course of providing assistance and support to Officers or department heads.
NewExecutive Administrative Assistant Apex SystemsExecutive Administrative AssistantSan Francisco, CAIn terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts.
NewLegal Administrative Assistant Ignite Human CapitalLegal Administrative AssistantSan Francisco, CAFull timeli>Oversee billing matters including prebill processing, approval workflows, and final bill delivery; serve as attorney proxy for billing questions and follow-up. Support day-to-day information governance and records management — ensuring content is stored in approved repositories, organized per firm policy, and proactively managed through matter close-out.
Administrative Assistant Apple IncAdministrative AssistantCupertino, CAEfficient with Apple Software Tools: iCal, Keynote, Mail, SlackTried ability and experience in supporting executive level staff (daily schedules, travel, expenses, task management, facilities, conferencing, purchasing and day to day operations of their team) Excellent organization skills, acute attention to detail, ability to handle multiple tasks in a fast paced and time sensitive environment Direct experience handling sensitive and confidential information with integrity and discretion Ability to build and maintain positive relationships Proven track record of meeting deadlines and working under pressure Manage all facility related requests, working cross functionally with the Facilities team and building representatives Bachelors degree or equivalent experience. Act as a liaison between your executives and internal/external stakeholders, maintaining professionalism and confidentiality.2-3 years + Administrative Assistant experience supporting Senior Level Executives.
NewReal Estate Administrative Assistant NAI Northern CaliforniaReal Estate Administrative AssistantSan Francisco, CAA Little More About Us: NAI Northern California is the local representation of NAI Global - the largest Commercial Real Estate Brokerage Network in the world with 400+ offices worldwide and over 7,000 professionals. Maintain required competencies around all required software including, but not limited to, Adobe Creative Cloud (includes InDesign, Photoshop, Adobe Acrobat Pro), Google Suite, Salesforce, Intelius, Ring Central, and others as required .
Executive Administrative Assistant Canadian Nuclear Laboratories LtdExecutive Administrative AssistantSan Francisco, CAHere's what you can expect as part of our team: Paid time off: vacation, sick, personal, and floater days Benefits effective Day One - no waiting period Tuition support to help you keep learning and growing A defined-benefit pension plan or a defined-contribution pension plan, depending on your employee group, to support your long‑term financial security. Ability and willingness to work with minimum supervision in a high-pressure, team environment that requires initiative, confidentiality, and demonstrates ability to work efficiently with all levels of personnel, both in person and on the telephone and in remote-work situations.
Talent & Culture Coordinator & Executive Administrative Assistant to RVP Managing Director Rosewood Hotels and Resorts LLCTalent & Culture Coordinator & Executive Administrative Assistant to RVP Managing DirectorMenlo Park, CA$30.39–$33.76 / hourresponse': , 'status': True, 'status_code': 200, 'content': 'nn n n n n n n n n n n n n n n n nn n n n n n n n n n n n n n n n n n Talent & Culture Coordinator & Executive Administrative Assistant to RVP Managing Director - Menlo Park, CA United States of America - 429358 - Rosewood Hotel Groupn n nnnn nn n n n nn n. The Talent & Culture Coordinator & Administrative Assistant to the Managing Director is a dual-function role responsible for providing comprehensive administrative, operational, and human resources support to both the Talent & Culture department and the Managing Director's office.
NewAdministrative Assistant Atomic MachinesAdministrative AssistantSanta Clara, CA$100,000–$125,000 / yearFurthermore, this digital platform is fully programmable in the way 3D printing is digital—but whereas 3D printing produces parts of a single material using a single process, the Matter Compiler technology platform is a multi-process, multi-material system: bits and raw materials go in, and complete, functional micromachines come out. As an Administrative Assistant you'll serve as a trusted partner to senior leaders by helping manage day-to-day operations and ensuring their time and priorities are aligned with the company's most important goals.
Legal Administrative Assistant Page GroupLegal Administrative AssistantRedwood City, CA$85,000–$135,000 / yearFull timeThey focus on delivering tailored legal solutions to meet the unique needs of their clients while fostering a collaborative and supportive work environment for their employees. We are seeking a detail-oriented and organized Legal Administrative Assistant to provide high-quality administrative support to a legal team at a law firm.
Sr. Administrative Assistant Software Guidance & AssistanceSr. Administrative AssistantSan Jose, CA$80–$88 / hourAd-hoc requests to support the team, including All Hands planning, offsite event planning/coordination, external meetings, escorting guests onsite & team building activities. Advanced proficiency in Microsoft Office (Outlook, OneNote, Word, Excel, PowerPoint, and Teams), Slack, and familiarity with Concur or other expense-reporting software.
NewAdministrative Assistant Quality Mobile Home ServiceAdministrative AssistantPleasanton, CA$20–$22 / hourFrom making and answering customers' calls to handling filing and processing financial transactions, you will be at the forefront of ensuring smooth and efficient communication within the company. As an Administrative Assistant, you will play a crucial role in our day-to-day office operations by managing various administrative tasks.
Legal Administrative Assistant Robins KaplanLegal Administrative AssistantRedwood City, CaliforniaPerform day-to-day administrative functions, such as: schedule meetings, prioritize mail, answer correspondence, screen and place phone calls, organize and maintain files, make reservations, etc. PHYSICAL DEMANDS: Work is performed in a professional office environment and requires the following during the work day: Individual will interact regularly with others verbally, in-person, and via written communication.
Litigation Administrative Assistant Wilson Sonsini Goodrich & Rosati, Professional CorporationLitigation Administrative AssistantPalo Alto, Californiap style="text-align:inherit"/>Benefits information can be found here. The actual base pay offered will depend upon a variety of factors, including but not limited to the selected candidate’s qualifications, years of relevant experience, level of education, professional certifications and licenses, and work location.
Legal Administrative Assistant (Legal Secretary Trainee) New Allen Matkins Website TemplateLegal Administrative Assistant (Legal Secretary Trainee)San Francisco, CaliforniaFor nearly 50 years, Allen Matkins has worked with clients drawn to us by our reputation for market-leading solutions, pragmatism, exemplary quality, approachability, and our unparalleled network of contacts and connections in business and government. The Legal Administrative Assistant learns and maintains a general knowledge of the Firm’s practice areas and a specialized knowledge of the attorneys’ practice area(s) and clients.
Bilingual Administrative Assistant (Spanish) Felton InstituteBilingual Administrative Assistant (Spanish)San Francisco, California$21–$25 / hourli>Utilize various contemporary computer applications and software packages; develop, enter data, maintain, and generate reports from a database maintain, and utilize data to develop reports using spreadsheet software; create, format, and revise charts, graphs, flowcharts, worksheets, booklets, brochures, and forms using word processing and other software. The Administrative Assistant supports basic administrative functions, including answering phones, greeting visitors, processing mail, organizing records, and assisting the Operations team with routine tasks.
NewAdministrative Assistant ClearView Healthcare PartnersAdministrative AssistantSan Francisco, CAThis role is responsible for dedicated administrative support for aligned team members, office operations support, and team building and culture activities, while partnering closely with the office manager and broader administrative team to deliver a consistent and effective office experience. Provide front-of-office support, including greeting guests, logging visitors with building security, supporting parking validation, and managing the sign-out and return of loaner access cards for visiting employees.
Administrative Assistant to General Secretary Salvation Army CareersAdministrative Assistant to General SecretarySan Francisco, CaliforniaThe employee agrees and understands that his/her services are a necessary part of The Army’s religious purposes and his/her work-related conduct must not conflict with, interfere with, or undermine such religious programs or The Army’s religious purposes. Manage and maintain General Secretary/Divisional Secretary for Business schedules including making appointments, distributing meeting reminders, and informing appropriate staff.
NewAdministrative Assistant Pasona NAAdministrative AssistantPalo Alto, CAThis role will work closely with internal team members and external service providers to ensure smooth daily operations. The Administrative Assistant will provide support for accounting, general administration, office management, and corporate compliance activities.
NewAdministrative Assistant to General Secretary Salvation ArmyAdministrative Assistant to General SecretarySan Francisco, CAThe employee agrees and understands that his/her services are a necessary part of The Army's religious purposes and his/her work-related conduct must not conflict with, interfere with, or undermine such religious programs or The Army's religious purposes. Manage and maintain General Secretary/Divisional Secretary for Business schedules including making appointments, distributing meeting reminders, and informing appropriate staff .
NewAdministrative Assistant - HR & Office Support Foxconn Industrial InternetAdministrative Assistant - HR & Office SupportSan Jose, CA$22–$24 / hourThis role plays an important part in maintaining a professional work environment, managing smockand locker inventory, coordinating meetings and company events, and providing high-quality administrative support across the organization. Support onboarding activities, including coordinating system access, equipment and badges, and where applicable, issuing smocks and assigning lockers to production floor employees.
NewAdministrative Assistant UrsusAdministrative AssistantSan Jose, CAp>Supports the Corporate officer team with administrative responsibilities that requires excellent attention to detail, such as travel documentation, expense reports, and board materials . The Administrative Assistant performs a variety of highly responsible and confidential administrative duties in the course of providing assistance and support to Officers or department heads.
Sales Administrative Assistant/CSR FASTSIGNSSales Administrative Assistant/CSRSan Jose, CA$24–$26 / hourFASTSIGNS® is a leading provider of custom signage and graphics solutions, serving a diverse range of clients through a network of over 700 locations worldwide. In this role, you will work closely with our account managers to support sales operations, manage administrative tasks, and ensure smooth communication between clients and our sales team.
Administrative Assistant – Digital Marketing MatchPointe GroupAdministrative Assistant – Digital MarketingSan Francisco, CAp>W are seeking an experienced administrative Assistant to provide operational and administrative support to the Senior Director, Digital Marketing, as well as coordination support for the teams reporting to this function. This role combines administrative support with strong organizational and communication skills, ensuring seamless operations and alignment across key marketing and cross-functional priorities.
NewAdministrative Assistant Avanath Capital, LLCAdministrative AssistantSan Francisco, CA$23–$24 / hourWe believe that bringing together people with diverse thoughts, backgrounds, talents, and experiences at all levels of our organization, including the executive team, enables us to proactively and creatively achieve our mission to enable opportunities for hard-working American families. The collective sum of the individual differences, life experiences, knowledge, inventiveness, innovation, self-expression, unique capabilities, and talent that our employees invest in their work represents a significant part of our culture, our reputation, and our achievements.
Executive Administrative Assistant PROLIM Global CorporationExecutive Administrative AssistantSunnyvale, CAWhat Youll Get to Do The successful candidate will work well in a highly dynamic environment, be an independent thinker, be customer-oriented, be proactive, and have a track record of working in a fast-paced multi-faceted environment with a high daily workload supporting multiple managers, employees, and priorities as required. Roles and Responsibilities of Administrative Assistant 5 will include but not be limited to the following: • Provide comprehensive administrative support to the VP and the Program Management Office including support for associated programs.
Business Office Manager (49650) Bay Area Community HealthBusiness Office Manager (49650)Fremont, CAul>Oversees administration reception areas to ensure effective telephone and mail communications, both internally and externally, maintaining a professional image and highest levels of customer service. Essential Responsibilities: Under the general direction of the Chief Executive Officer the Business Office Manager performs a variety of complex, professional, analytical, and confidential administrative services.
Senior Administrative Assistant/Executive Assistant, Investment Management ICONIQ Capital, LLCSenior Administrative Assistant/Executive Assistant, Investment ManagementPalo Alto, CA$48.08–$55.29 / hourWith over $80B assets under management, we seek to build resilient investment portfolios, partner with inspired entrepreneurs transforming industries, manage our clients' lives and legacies, and create uncommon opportunities across sectors and society. Personal information collected by the Greenhouse portal is subject to the Greenhouse's privacy policy, available here [https://www.greenhouse.com/privacy-policy] and ICONIQ's Privacy Policies available here [https://www.iconiqcapital.com/privacy-policies].
Senior Administrative Assistant/Executive Assistant, Investment Management IconiqSenior Administrative Assistant/Executive Assistant, Investment ManagementSan Francisco, CaliforniaWith over $100B assets under management, we seek to build resilient investment portfolios, partner with inspired entrepreneurs transforming industries, manage our clients’ lives and legacies, and create uncommon opportunities across sectors and society. Personal information collected by the Greenhouse portal is subject to the Greenhouse's privacy policy, available here [https://www.greenhouse.com/privacy-policy] and ICONIQ’s Privacy Policies available here [https://www.iconiqcapital.com/privacy-policies].
Senior Administrative Assistant (Administrative Support Assistant III) - AI Foundations Capital OneSenior Administrative Assistant (Administrative Support Assistant III) - AI FoundationsSan Jose, CaliforniaCandidates hired to work in other locations will be subject to the pay range associated with that location, and the actual annualized salary amount offered to any candidate at the time of hire will be reflected solely in the candidate’s offer letter. Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events).