UNKNOWN

FEED

The position performs diverse secretarial and administrative duties involving high-level contacts and exposure to sensitive information necessitating considerable use of tact, diplomacy, discretion and judgment. Completes projects and special assignments, determining priorities, managing time, gaining the cooperation of others, monitoring progress, problem-solving, and making adjustments to plans.

YEAR

Mission Bank is looking for an Executive Administrative Assistant to join our team! The position performs diverse secretarial and administrative duties involving high-level contacts and exposure to sensitive information necessitating considerable use of tact, diplomacy, discretion and judgment. Assists the Board of Directors and Board Committees as needed. Communicates with executive, administrative and management personnel to gather or convey information. Performs all regular secretarial, administrative and clerical duties. Enhances executive's effectiveness by providing information management support. Requires strong judgment and the ability to make effective, independent decisions that streamline the CEO’s workflow and improve time efficiency. Takes initiative, anticipates needs, and helps simplify the CEO’s decision-making process.Essential Responsibilities, include but are not limited to: <ol><li>Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel</li><li>Maintains executive’s office by ensuring it is clean and organized daily</li><li>Provide support to Executive’s team members with administrative tasks</li><li>Prepare reports and presentations for internal and external Bank Associates by collecting, analyzing, and synthesizing information</li><li>Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents, collecting and analyzing information; initiating telecommunications</li><li>Use sound judgment to resolve issues and make decisions independently, escalating only when necessary to reduce demands on the CEO</li><li>Assess priorities, filter information, and recommend clear next steps to support efficient decision-making</li><li>Take initiative to anticipate needs and keep operations moving without delay</li><li>Provides historical reference by developing and utilizing filing and retrieval systems, and recording meeting discussions</li><li>Acts as a communication liaison between the executive and the Board at the Presidents/CEOs direction</li><li>Arranges corporate travel and meetings by developing itineraries and agendas, booking other transportation, and arranging lodging and meeting accommodations</li><li>Completes projects and special assignments, determining priorities, managing time, gaining the cooperation of others, monitoring progress, problem-solving, and making adjustments to plans</li><li>Improves quality results by studying, evaluating, and re-designing processes; suggested changes</li><li>Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries</li><li>Must keep all information and knowledge confidential</li><li>Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies</li></ol> Keyword: Executive Administrative Assistant Required Experience: Minimum Requirements:<ul><li>5 years professional working experience</li><li>Bachelor's Degree in related field</li><li>Communicating effectively in writing as appropriate for the needs of the audience</li><li><div><ul><li>Consistently reliable and accountable in meeting commitments.</li><li>Detail?oriented with a thorough and accurate approach to all tasks.</li></ul></div></li><li>Strong judgment and decision-making skills with the ability to act independently</li><li>High initiative and ability to anticipate needs and resolve issues with minimal direction</li><li>Experience supporting executive decision-making through prioritization and clear analysis</li><li>Project a businesslike professionalism to the client in both appearance and manner</li><li>Ability to work with minimal supervision while performing duties</li></ul>Desired Skills:<ul><li>4 years' Administrative Assistant Experience</li><li>2 years' experience working with boards and executives</li><li>Demonstrated ability to handle confidential information appropriately</li><li>Excellent verbal and written communication skills including the ability to communicate with all levels of management, executive/senior staff and clients</li><li>Proficient in Microsoft Office applications including Outlook, Microsoft Excel, PowerPoint and Word</li><li>Proficient in Microsoft PowerPoint to format high level presentations</li><li>Attention to detail in composing, typing, proofing materials, establishing priorities, flagging items for executive’s attention and meeting deadlines</li><li>Professional conduct and discretion exhibited at all times</li></ul>Target Compensation: $102,000 per year, depending on experience. Benefits: 401K, Competitive Medical: PPO, HMO, Vision, Dental, Short-term and long-term disability, 11 paid holidays From: Mission Bank

Mission Bank

Executive Administrative Assistant

Administrative Management

Administrative Skills

Analysis Skills

Calendar Management

Communication Skills

Conference Management

Decision Support

Detail Oriented

Establish Priorities

Executive Assistant Skills 

Health Maintenance Organization (HMO)

Manage Agenda

Microsoft Excel

Microsoft Office

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Organizational Skills

Plan Meetings

Preferred Provider Organization (PPO)

Presentation/Verbal Skills

Problem Solving Skills

Project Tracking

Proofreading

Publications

Quality Management

Reporting Skills

Telecommunications

Teleconferencing

Time Management

Travel Planning

Typing

Writing Skills

ATSOndemand

The Administrative Assistant provides essential support by managing daily office and department tasks, which include answering phones, managing schedules, scheduling meetings, and organizing and filing documents. This position is also responsible for handling BAIHP communications, drafting reports, maintaining office supplies, and assisting with various administrative duties to ensure smooth operations.

Hours Per Week: 40Job Type: Full-time, Non-ExemptSummary/Objectives of PositionThe Administrative Assistant provides essential support by managing daily office and department tasks, which include answering phones, managing schedules, scheduling meetings, and organizing and filing documents. This position is also responsible for handling BAIHP communications, drafting reports, maintaining office supplies, and assisting with various administrative duties to ensure smooth operations.  The Administrative Assistants also serve to support various departments and projects when assigned. The position also provides an array of support services for programs and special projects. Under the direction of the Chief Executive Officer (CEO), this position serves as a liaison to the board of directors and leadership team. The administrative Assistant serves as a corporate liaison with the members of the Board of Directors, individually as well as collectively. The position ensures that the Board members keep their commitments within the Board’s established committees. Essential Duties, Functions & Responsibilities<ul><li>Responsible for scheduling and managing calendars, scheduling meetings, coordinating travel arrangements, and ensuring all events are well-prepared and organized.</li><li>Responsible for administrative support for managed care plans and department(s).</li><li>Support BAIHP communication by answering phones, handling emails, drafting memos and reports, and ensuring accurate and timely communication.</li><li>Produce monthly department reports and ad-hoc reports when requested.  </li><li>Responsible for recordkeeping and filing by maintaining organized files, both physical and digital, ensuring data accuracy and accessibility. </li><li>Responsible for managing office supplies, ordering equipment, working to address issues with office equipment, and coordinating deliveries. </li><li>Ensure information is clear and accurate when completing data entry and reporting through entering data, compiling reports, and assisting with data analysis. </li><li>Assist in maintaining and updating department policy and procedures in accordance with all federal, state, local, licensing, certification, and accreditation standards. </li><li>Responsible for recording meeting minutes assigned by the department head and capturing agreements from meeting participants. </li><li>Serve the department(s) by preparing meeting agendas. </li><li>Work closely with department heads in preparing presentations for the department. </li><li>Ensure that the department has the materials needed by preparing purchase orders and follows the BAIHP finance process for recordkeeping and invoicing.</li><li>Support the department and organization by retrieving information as requested from records, email, minutes, and other related documents; prepare written summaries of data when needed.</li><li>Responsible for resolving administrative inquiries and questions from staff, visitors, or the community.</li><li>Adhere to agency policies and procedures and advance the goals of BAIHP in a manner that embodies the agency’s philosophy. </li><li>Support the department with special projects and related functions to ensure that timelines and deliverables are met. </li><li>Develop and maintain Board binders, administrative files, and policy manuals. </li><li>Plan and oversee Board Recruitment, Board Orientations, and Board training with CEO input and direction. </li><li>Support the Board of Directors by preparing draft minutes to record meetings. Act as liaison between Board and management ensuring Board calendar is followed and holding department heads accountable for timely reports and materials. </li><li>Ensure the Board calendar and matrix are followed. Plan and anticipate timeframe requirements and communicate expectations to appropriate personnel. Responsible for the tracking of appropriate follow ups from all meetings and tracking the timely completion of tasks as necessary. </li></ul>Minimum Mandatory Qualifications:Education:<ul><li>Associate's degree required. Bachelor's degree in related field is preferred. </li></ul>Experience:<ul><li>Minimum five (5) years prior experience in an administrative role.</li></ul>License/Certification:<ul><li>Valid CA driver's license.</li><li>Certified Administrative Professional (CAP) certification preferred. </li></ul>Skills: <ul><li>General clerical support for handling mail and assisting with other administrative tasks as needed. </li><li>Managing office supplies, ordering equipment, and coordinating deliveries for the area or department.</li><li>Flexibility to adapt to different situations and tasks as needed.</li></ul>Communication Skills:<ul><li>Demonstrates proficiency in communication and writing skills.</li><li>Language skills: Ability to read, analyze, and interpret general and professional documents. </li><li>Ability to write routine reports and correspondence.</li></ul>Interpersonal Skills:<ul><li>Ability to foster teamwork; train and direct the work of team members and colleagues</li><li>Excellent organizational skills, including the ability to work productively and make independent decisions.</li></ul>Technology:<ul><li>Familiar with electronic healthcare records systems.</li><li>Proficiency with using computer-based applications (e.g. Microsoft Office) and clinical information management systems.</li></ul>Benefits Offered at BAIHP:At BAIHP, we value our employees and strive to provide comprehensive benefits to support their well-being, financial security, and work-life balance. Here's what we offer:<ul><li>401(k) matching</li><li>Dental, Health, & Vision insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off (Vacation, Sick, Vacation Reward)</li><li>Employee Assistance Program (EAP)</li></ul>Indian PreferenceBakersfield American Indian Health Project (BAIHP) complies with the Indian Preference Act. Preference in hiring is given to qualified Native Americans under the Indian Preference Act (Title 25, US Code, Sections 472 and 473).  Subject to, but not in derivation of the Act, we are an equal opportunity employer.

Bakersfield American Indian Health Project

Administrative Assistant

Accreditation Standards

Billing

Certification & Accreditation Process (C&A)

Clinical Information Systems

Computer Skills

Customer Support/Service

Data Analysis

Data Collection

Data Entry

Data Quality

Driver's License

File Maintenance

Finance

Financial Reporting

Health Plan

Healthcare

Healthcare Administration

Leadership

Licensing

Meeting Minutes

Office Equipment

Order Supplies

Philosophy

Purchase Orders

Schedule Development

Team Player

Telephone Skills

Vision Plan

HiringThing

ADAPTED_NOW

Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

HOUR

shift will be a start time between 5am to 9am depending on what shift is available at the time. Start time could change in the mronings. POSITION STARTS OUT AS A 3-6 MONTH TEMPORARY ROLE!! Job Description: Administrative Associate + Accurately enter maintenance work orders into the company’s work management system. + Review field tickets, service reports, and job logs for completeness before entry. + Track the status of work orders and update records as jobs are completed. Qualifications + High school diploma or equivalent; additional training in office administration or data systems is preferred. + Previous experience in data entry or administrative support (oil & gas industry experience is preferred). + Proficiency with Microsoft Office Suite and familiarity with maintenance management software (SAP or eMaintenance or similar) is an asset. + Strong attention to detail and accuracy in handling numerical and written data. + Excellent communication skills for working with both office staff and field personnel. + Ability to prioritize tasks and meet deadlines in a fast-paced environment. Preferred Skills + Experience handling work orders, purchase orders, or service requests. Pay and Benefits The pay range for this position is $22.00 - $22.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Taft,CA. Application Deadline This position is anticipated to close on Aug 28, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Aston Carter is a distinguished global provider of recruitment and staffing services to companies requiring highly specialized business professionals. We have an unrivalled commitment to delivering first class service to clients and business professionals across a variety of business disciplines, including Accounting and Finance, Change and Transformation, Compliance, Management Consultancy, Operations, and Risk and Regulation. With more than 60 offices across Europe, Asia Pacific and North America, Aston Carter provides local, regional and global expertise to drive value and meet our client’s unique needs. Aston Carter is part of Allegis Group, a global talent solutions provider.

Aston Carter

Gap Inc.

The Administrative Assistant will provide comprehensive support to the operations team within a trucking environment, ensuring smooth daily operations, accurate recordkeeping, and effective communication across departments. • Previous administrative experience (trucking or logistics industry preferred).

Job Title: Administrative Assistant Pay: $18.00/hour Job Type: Temp-to-hire Location: Bakersfield, CA Start Date: ASAP ________________________________________ Job Description The Administrative Assistant will provide comprehensive support to the operations team within a trucking environment, ensuring smooth daily operations, accurate recordkeeping, and effective communication across departments. ________________________________________ Key Responsibilities •    Provide administrative support including scheduling, correspondence, and recordkeeping •    Ensure fleet compliance with company policies and industry regulations •    Review shipping manifests and coordinate with regulatory entities as needed •    Communicate with department heads to support operational goals •    Assist with hiring efforts, including coordinating candidates for driver and management roles •    Maintain and update databases (insurance, mileage, overhead costs, billing, and logistics) •    Build and maintain relationships with clients and vendors •    Support business development efforts by assisting with outreach to potential clients ________________________________________ Qualifications •    Previous administrative experience (trucking or logistics industry preferred) •    Proficiency in Microsoft Office and office management systems •    Strong organizational skills with attention to detail •    Ability to multitask in a fast-paced environment •    Bilingual required •    Excellent written and verbal communication skills •    Strong problem-solving skills and ability to work independently ________________________________________ Schedule •    Monday–Friday •    7:30 AM – 4:00 PM or 7:30 AM – 4:30 PM ________________________________________ Work Environment •    Office setting within a trucking company •    Collaborative environment supporting multiple departments •    May require flexibility based on operational needs ________________________________________ Requirements •    Valid Driver’s License •    Ability to pass a background check •    Ability to pass a drug test •    Pre-employment testing required

Continental Labor & Staffing Resources

HaleyMarketing

This is a valuable opportunity to join a respected, longstanding non-profit in Bakersfield where your executive support experience, board management skills, and strong communication abilities will directly support leadership and advance meaningful community work in a collaborative, purpose-driven environment. We are seeking an experienced Administrative Assistant with proven high-level support for a President or CEO, excellent minute-taking skills for large board meetings, and the ability to manage a large board with diverse personalities.

About Our Client:Our client is a longstanding and integral non-profit organization based in Bakersfield, California. With a strong history of community impact and service, the organization plays a vital role in the region through dedicated programs, initiatives, and partnerships that support meaningful causes and improve the lives of local residents. What They Bring to the Table:Our client offers a stable and rewarding administrative role in a mission-driven non-profit with competitive compensation for the sector, comprehensive benefits, and a supportive culture that values work-life balance, professional growth, and meaningful contribution to the community.<ul><li>Competitive salary commensurate with experience</li><li>Comprehensive benefits including health, dental, and vision coverage</li><li>Generous paid time off and paid holidays</li><li>Professional development opportunities</li><li>Supportive, collaborative culture with emphasis on mission alignment and long-term stability</li></ul>What You Bring to the Table:We are seeking an experienced Administrative Assistant with proven high-level support for a President or CEO, excellent minute-taking skills for large board meetings, and the ability to manage a large board with diverse personalities. You must possess outstanding communication skills, strong multitasking abilities, and experience handling travel arrangements and invoicing. In this role, you will provide professional, confidential, and proactive support to the President while ensuring smooth board operations and executive-level coordination in a fast-paced, mission-focused non-profit environment.Key Responsibilities:<ul><li>Manage the President's calendar, schedule high-level meetings and travel arrangements, prepare itineraries, and handle all associated invoicing and expense reporting</li><li>Take accurate, professional minutes for large board meetings and committee sessions, distribute them promptly, and track follow-up action items</li><li>Serve as the primary point of contact and liaison for a large board of directors, managing communications and relationships with a variety of personalities and stakeholders</li><li>Prepare correspondence, reports, presentations, board packets, and confidential documents with a high degree of accuracy and professionalism</li><li>Coordinate board meetings, special events, and logistics while maintaining strict confidentiality and attention to detail</li><li>Provide general executive support, including multitasking across competing priorities, managing records, and assisting with special projects as needed</li></ul>This is a valuable opportunity to join a respected, longstanding non-profit in Bakersfield where your executive support experience, board management skills, and strong communication abilities will directly support leadership and advance meaningful community work in a collaborative, purpose-driven environment.

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Administrative Associate Jobs in Bakersfield, CA

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Executive Administrative AssistantMission Bank

Administrative AssistantBakersfield American Indian Health Project

Administrative AssistantAston Carter

Administrative AssistantContinental Labor & Staffing Resources

Executive AssistantLegacy Staffing

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