Workplace Operations Coordinator

This hands-on role supports a professional, safe, and well-functioning workplace through office maintenance coordination, vendor communication, mailroom and reception support, workspace setup, and conference technology assistance. Ability to work independently, prioritize competing needs, follow procedures, and interact professionally with staff, vendors, clients, and building management.

Workplace Operations Coordinator
Tampa, FL
Direct Hire

TempExperts is seeking a Workplace Operations Coordinator to support office services and facilities operations for a professional services firm in Tampa, FL. This hands-on role supports a professional, safe, and well-functioning workplace through office maintenance coordination, vendor communication, mailroom and reception support, workspace setup, and conference technology assistance.

The ideal candidate is organized, proactive, service-oriented, and comfortable managing administrative tasks while addressing day-to-day office and facilities needs.

Responsibilities:

• Maintain the overall appearance, organization, cleanliness, and functionality of the office through regular inspections and follow-up.
• Coordinate with building management, cleaning vendors, maintenance providers, and other vendors regarding office and building services.
• Assist with light office maintenance, including furniture repairs, light bulb replacement, equipment checks, and scheduling preventive maintenance or repairs.
• Maintain records related to office equipment, warranties, maintenance schedules, HVAC systems, and monthly reporting.
• Coordinate office moves, employee relocations, and workspace setup for new hires.
• Manage office supply inventory, ordering, distribution, and vendor quotes as needed.
• Support mailroom, records, copy/reproduction, fax, and offsite storage functions.
• Provide reception coverage, including answering and transferring calls, greeting visitors, handling service requests, and scheduling conference rooms.
• Set up, test, monitor, and provide basic troubleshooting support for audio/video conferencing, phones, and related office technology.
• Assist with office safety checks, cost recovery documentation, and additional office services projects as assigned.

Qualifications:

• High school diploma or GED required. Some college, trade school, or related training preferred.
• Prior experience in office services, workplace operations, facilities coordination, building maintenance, mailroom, or administrative support preferred.
• Experience in a law firm or other professional services environment is a plus.
• Experience with video conferencing, audio/visual systems, VOIP, mailroom/reproduction services, or basic office technology troubleshooting is preferred.
• Strong organizational, communication, customer service, and multitasking skills.
• Proficient in Microsoft Outlook, Word, and Excel.
• Ability to work independently, prioritize competing needs, follow procedures, and interact professionally with staff, vendors, clients, and building management.

Perks:

• Direct Hire opportunity with an established professional services organization.
• Hands-on role with a mix of office operations, facilities coordination, and technology support.
• Collaborative, service-focused work environment.

TempExperts is an Equal Opportunity Employer.