This applies to direct care staff (Examples: RN, LPN, Nurse Aides, Therapists) referred to Kentucky nursing facilities, assisted living communities, or long-term care facilities, in accordance with KRS 216.793. You’ll work closely with internal workplace teams, Security, People Operations, and external vendors to support day-to-day building operations and deliver a consistently high level of service to employees.

Workplace Operations Coordinator

Location: San Francisco, CA 94105 — Onsite
Openings: 2
Contract: 6-month W2 contract
Pay: $70–$80/hour depending on experience

Russell Tobin is hiring Workplace Operations Coordinators to support a leading technology and artificial intelligence organization in San Francisco.

This role is ideal for an experienced workplace or facilities professional who enjoys creating a safe, functional, welcoming, and high-performing office environment. You’ll work closely with internal workplace teams, Security, People Operations, and external vendors to support day-to-day building operations and deliver a consistently high level of service to employees.

What You’ll Do

• Coordinate and manage vendors supporting day-to-day office operations, including deliveries, office supplies, janitorial services, maintenance, and repairs.
• Partner with the broader workplace team to ensure office buildings remain safe, functional, comfortable, and well maintained.
• Respond to employee workplace requests through an internal ticketing system while meeting service-level expectations and providing clear, timely communication.
• Troubleshoot and coordinate resolution of workplace issues such as elevator outages, plumbing concerns, refrigeration problems, lighting issues, and other facilities-related needs.
• Perform minor repairs and maintenance tasks and engage appropriate vendors for more complex work.
• Support emergency response activities in partnership with Security and assist with local safety and code-compliance requirements.
• Manage multiple competing priorities and exercise sound judgment when determining urgency and next steps.
• Set up furniture and room configurations for onsite meetings, events, and employee needs.
• Complete workstation setups, including monitors, monitor arms, ergonomic equipment, and related office hardware.
• Help maintain workplace Standard Operating Procedures and operational documentation.
• Partner closely with People Operations, Security, workplace colleagues, and external service providers.
• Support HVAC coordination, preventive maintenance programs, office moves, restacks, and space reconfigurations.
• Assist with permits, inspections, safety requirements, and applicable building-code compliance.

What We’re Looking For

• 4+ years of experience in workplace operations, facilities coordination, building operations, office services, or a related field.
• Working knowledge of commercial building systems such as HVAC, elevators, plumbing, lighting, and related facilities infrastructure.
• Experience coordinating maintenance, repairs, vendors, and building services.
• Strong customer-service mindset with a practical, solutions-oriented approach.
• Ability and willingness to handle both hands-on operational tasks and administrative coordination.
• Excellent organization, communication, and prioritization skills.
• Comfortable managing multiple requests in a fast-paced, highly collaborative environment.
• Ability to lift up to 50 pounds.
• Ability to work onsite in San Francisco.

Preferred Qualifications

• Experience managing workplace or facilities projects such as preventive maintenance, HVAC initiatives, office moves, restacks, or space reconfigurations.
• Experience supporting multiple buildings or a rapidly growing workplace environment.
• Background in vendor management, hospitality, food and beverage operations, or employee experience.
• Experience coordinating permits, licenses, inspections, or building-compliance requirements.
• Experience supporting workplace operations within a technology, software, startup, or similarly fast-paced organization.

This is a hands-on role for someone who takes pride in making workplaces run smoothly and creating an environment where employees can focus, collaborate, and do their best work.

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 For workers in the United States, PrideGlobal and it's affiliates offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, pet insurance and employee discounts with preferred vendors.

Equal Employment Opportunity
PrideGlobal and it's affiliates are an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

Fair Chance Employment
PrideGlobal and it's affiliates are a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances.

Accommodations
We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.

Only applicable for San Francisco Candidates: Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation.

Only applicable for Kentucky positions: For this type of employment, state law requires a criminal record check as a condition of employment. This applies to direct care staff (Examples: RN, LPN, Nurse Aides, Therapists) referred to Kentucky nursing facilities, assisted living communities, or long-term care facilities, in accordance with KRS 216.793.