This role serves as a central point of coordination for workforce documentation, resource tracking, access requests, and operational processes. The position supports efficient onboarding and ensures smooth day-to-day team operations.
Key Responsibilities
Maintain and update job descriptions, ensuring accuracy and alignment with internal standards while facilitating approval workflows
Partner with internal stakeholders to support job postings and related processes
Manage incoming resumes and coordinate structured, timely feedback
Support monthly review cycles for contractor or resource extensions
Maintain organizational rosters, distribution lists, and resource tracking tools
Administer and manage roles within workforce or project management systems
Send regular timesheet reminders and maintain tracking for non-employee resources
Coordinate onboarding activities, including pre-start readiness, tracking, and access requests (systems, tools, facilities)
Ensure onboarding materials and processes are current and consistently applied
Maintain internal documentation repositories, ensuring content is organized, up to date, and easily accessible
Attend team and operational meetings to capture concise notes, document key decisions, and track action items
Distribute meeting summaries and follow up on outstanding tasks to ensure accountability
Generate and distribute reports on overdue timesheets and follow up to resolve discrepancies
Review and approve timesheets as needed to ensure accurate recordkeeping
Maintain financial and operational documentation aligned with organizational structure
Assist with scheduling and coordination of meetings or shared resources as needed
Provide general operational support to ensure effective team functionality
Qualifications
Strong organizational and time-management skills with the ability to manage multiple priorities
Excellent written and verbal communication skills
High attention to detail with a process-driven mindset
Ability to work independently and handle sensitive information with discretion
Collaborative and proactive approach to problem-solving
Proficiency in Microsoft Office or similar productivity tools
Demonstrated follow-through and accountability
Team Environment
This team operates in a fast-paced, collaborative environment focused on delivering high-quality results. Ideal candidates are proactive, adaptable, and able to contribute quickly while working effectively within a team-oriented, results-driven culture.
About the Company
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Peyton Resource Group
Established in 2001, Peyton Resource Group is a solution-based staffing company that matches businesses with top talent for short-term, long-term or permanent needs.
People are a business’s most valuable asset. Peyton Resource Group is dedicated to helping companies find the best talent, matching professionals with jobs where they will thrive.
With locations in Dallas/Fort Worth, San Antonio and Austin, we are available to serve your staffing needs throughout Texas and across the country.