Water Administrative Associate

Job Description

Water Administrative Associate 1494081

• Hourly pay: $30/hr
• Worksite: Leading university (Stanford, CA 94063-3133 - Hybrid, Must work onsite 4+ days a week, Must be willing to support different locations around the Buildings and Real Estate main campus)
• W2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program, PSL
• 40 hours/week, 6 Month Assignment

A leading university is seeking a Water Administrative Associate. The successful candidate will provide general administrative support related to managing the water hotline, invoices, and timecards.

Water Administrative Associate Responsibilities:

• Manage water hotline:

• Monitor the email.

• Transfer messages as needed.

• Log inquires into Smartsheet.

• Invoices:

• Monitor invoice email.

• If the invoice requires requisition/no PO on invoice, reach out to PM for needed actions.

• Daily timecard checks: Monitor timecard reports and work with techs to ensure timely accurate timecard charges.

• P-Card purchase and verification.

• Tcard -travel arrangements.

• Bi-monthly Timecards TLA Axess.

• WRCI Meeting (ice breaker, slides, host meeting).

• Valley Water letter and payments - update and get the signature of the letter to send in with the payment.

Water Administrative Associate Qualifications:

• 5+ years of related experience.
• General administrative support experience.
• Experience with Excel and PowerPoint.
• MVR needed.
• Drivers license.
• Proficient in Microsoft systems such as Outlook, PowerPoint, and Excel.
• Smartsheets experience.

Shift:

• 7:00 am -3:30 pm (will need some flexibility, as sometimes may be needed earlier for meetings or later for meetings).

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