Job Description Summary
The Procurement Manager I PM1 serves as the primary University Buyer for assigned areas to ensure purchase requisitions and change orders entered into MUSCs e-Procurement system Workday are processed within the requirements of the South Carolina State Procurement Code & Regulations SCCPCR in a timely manner and accurately to convert those requisitions into purchase orders along with ensuring other procurement documents e.g. contracts are compliant with SCCPCR. The Buyer is responsible for managing purchase orders beyond initial issuance resolving supplier andor contractissues answering departmental and supplier questions providing them with additional order documentation as needed and escalating issues to management accordingly with particular attention paid to potential or known issues with any stakeholder purchase or supplier. The PM1 is expected to act as mentor to the Procurement Specialist. Regularly updates job knowledge by participating in educational opportunities.
Entity
Medical University of South Carolina MUSC - Univ
Worker Type
Employee
Worker Sub-Type?
Classified
Cost Center
CC002418 UNIVERSITY PROCUREMENT
Pay Rate Type
Salary
Pay Grade
University-GEN10
Pay Range
57700.00 - 80800.00 - 103900.000
Scheduled Weekly Hours
40
Work Shift
Job Description
The Procurement Manager I PM1 often works independently receiving clear guidelines and direction from the Manager Procurement Operations formerly Goods & Services managing assigned purchase categoriesstakeholders across the University also collaborating with others in University Procurement and MUSC. The PM1 is expected to learn their duties adequately to perform work with minimal supervision. The PM1 assists and evaluates responses to procurements and selected solicitations i.e. may process RFQs requests for quotes estimated at 50K or less or for less complex goods under 100K to ensure that all purchases and offers are responsive and responsible. The role will coordinate with end-user departments other buyers supporting the department and SC State Procurement Office to develop and award appropriate contracts based on source selection method ensuring awards are compliant with SCCPCR and MUSC policy. The PM1 may collaborate with the Solicitations team for larger scale purchases and may aid in facilitation with the customer helping to guide end users through the procurement process. The PM1 may be engaged in negotiations on contract terms and may review final contract documents. The PM1 is responsible for providing on-going contract administration by working with customers andor end users to ensure contractors fulfill contractual obligations. The PM1 resolves supplier andor contract issues answers departmental and supplier questions provides additional order documentation as needed and keeps management alerted to any potential concerns or known issues with a purchase andor supplier. The PM1 is expected to act as mentor to the Procurement Specialist position. The role further promotes the resources available through University Procurement and serves as an ambassador for strategic procurement initiatives.
Responsibilities include
Collaborates and communicates with stakeholders suppliers supervisor and others within MUSC on all aspects of assigned procurement categoriesstakeholders. Responds directly to customer inquiries with support guidance etc. providing service directly where needed and assist in troubleshooting and problem resolution around all aspects of purchase transactions. Provide back-up in support of other peers in Operations Team as assigned. May support others andor re-direct to others when appropriate. Maintains high level of knowledge and awareness of the State of SC Procurement Code and Regulations SCPCCR updates etc. Updates purchase transactions within MUSC systems with correct accurate information on an on-going basis. Maintains regular timely and appropriate professional contact with stakeholders suppliers and management as appropriate to ensure high level of customer service is maintained. Assists with special projects and other duties as ass