Transition-to-Kindergarten Secretary

Transition-to-Kindergarten Secretary

Salary

$23.68 - $32.81 Hourly

Location

Aster School

Job Type

Classified

Job Number

262700087

Department

PANORAMA SCHOOL

Division

SECRETARIES

Opening Date

10/21/2026

Closing Date

6/11/2027 11:59 PM Pacific

Bargaining Unit

CAEOP - OFFICE PROFESSIONALS

Desired Start Date

11/09/2026

• Description
• Benefits

Summary

Colville School District is now accepting applications for an 8-hr/day Secretary at the Aster School. This is a 207-day employment position, with benefits including medical, dental, and vision insurance, retirement, and other benefits consistent with district full-time staff. Responsibilities include providing administrative support to the principals, coordinating daily operations, finalizing the master schedule, facility problem-solving, coordinating all substitutes in the building, providing secretarial assistance to the school administrative team, greeting parents, community members, and students entering the office, and answering telephone calls. Ensures accurate follow-up to all contacts; provides various support services for students, parents, staff, and the public; handles a variety of attendance-related duties, including daily attendance input; has the ability to assist in bookkeeping/accounting records for the building budgets; and assists with supervising students in the building as needed. This position promotes positive public relations for the school and the district.

Essential Duties

• Manages and coordinates all operations of the school to ensure that matters are handled in the most effective and efficient manner possible. Reports directly to the specific administrator on issues needing his/her attention.
• Responsible for creating an efficient and professional workplace environment meeting the needs of students, staff, parents, and community in a friendly and helpful manner.
• Provides support to students in the building; maintains knowledge of all building programs and offerings.
• Supervises students who come into the office. Provides basic first-aid care to ill or injured students; calls parents and makes arrangements for transportation home as necessary.
• Provides all secretarial support for the building, including composing, designing, formatting, and typing correspondence, bulletins, programs, forms, memoranda, reports, grant documents, and special projects information as requested; takes minutes at meetings as needed; and ensures completeness and accuracy of all documents.
• Handles necessary duties in relation to substitute teachers for the day, including finding coverage for unscheduled teacher absences. Completes necessary payroll information in relation to substitute teachers.
• Distributes and collects timesheets for classified staff. Reconciles all leaves in the software system and reconciles them to timesheets.
• Serves as building receptionist; greets and assists visitors. Answers the telephone and screens calls; provides information or routes calls to appropriate staff members; records and relays messages. Sorts and distributes all building mail.
• Demonstrates sensitivity and caring with parents, students, and staff members who may have concerns or complaints. Ensures accurate and timely follow-up to all contacts.
• Communicates administrators' directives and/or decisions to others (classified and certified); researches information for administration to support decision-making.
• Coordinates activities involved with opening and closing of school, such as revising and preparing handbooks, schedules, and staff instructions.
• Works with the principal to develop a master class schedule, room assignments, and course offerings.
• Communicates on a daily basis with custodial and maintenance staff concerning issues or priorities. Processes staff maintenance work requests.
• Assists with planning and logistics for a variety of special in-school events.
• Completes all material and supply requisitions and purchase orders for the building.
• Works as a positive, collaborative member of an office team to ensure efficient operations and to foster the primary goals of the school.
• Maintains confidentiality at all times.
• Performs other duties as assigned.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Employee must exert up to 50 pounds of force occasionally while carrying, pushing, and/or pulling to move objects.
• Employee must occasionally lift and/or move up to 50 pounds unaided and may lift over 50 pounds with the assistance of another person and/or a lift assist.
• The employee is frequently required to stand, walk, sit, and do some stooping, kneeling, and/or crouching and have significant fine finger dexterity.
• Must have keyboard endurance.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• The job is performed under conditions with exposure to risk of injury and/or ordinary infectious diseases carried by students.
• The employee must be able to work under pressure with frequent interruptions and varying noise levels.
• The employee will periodically be required to deal with distraught or angry parents and students.
• The employee must be able to be flexible and deal with a variety of situations.
• The employee will experience inflexible deadlines.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Knowledge, experience, and use of computers and software programs such as Microsoft Word, Excel, PowerPoint, Photoshop, Publisher, and others. Must be able to learn Skyward student information systems to complete a variety of duties: input daily student attendance data, generate attendance letters, run reports, and other related duties.
• Knowledge of facility systems, i.e., heating, fire alarm, clocks, electrical, lights, sound, etc., to provide backup in emergency situations preferred.
• Employment is contingent upon clearance by the Washington State Patrol and the Federal Bureau of Investigation.
• At least two years of post-high school education or a minimum of five years of successful secretarial work experience, with training in receptionist/secretarial procedures, including a working knowledge of spelling, grammar, and keyboarding at 50 WPM.
• Knowledge and experience in using computers and various software programs.
• Willing to upgrade skills to meet the demands of advancing technology.
• Current first aid card holder and/or ability to acquire first aid training.
• Positive and efficient phone skills that allow effective communication.
• Outgoing, friendly personality, which will promote positive public relations with staff, parents, students, and the general public.
• Proven ability to interact with children and adults in a caring and confident manner.
• Proven ability to interact with a large group of diverse adult co-workers in a positive and professional manner.
• Strong skills in written and oral communication, with proven knowledge of correct grammar, spelling, and English usage.
• Demonstrated ability to successfully operate a variety of office machines and equipment.
• Attention to detail and proven ability to follow through on all tasks.
• Demonstrated ability to maintain confidentiality at all times.
• Ability to establish and maintain effective working relationships with students, parents, staff, co-workers, and the general public.
• Flexibility is a requirement-must be able to multitask.
• Demonstrated ability to be a self-starter.
• Ability to prioritize workload, take direction, and meet deadlines.
• Practices professional ethics.

Supplemental Information

Salary & Benefits Schedule

The position includes a full comprehensive benefit package with medical, dental, vision, life/AD&D, long-term disability and more. Information about benefits can be found here.

We are an Equal Opportunity Employer and Educator who fully and actively supports equal access for all people, regardless of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, and the use of a trained dog guide or service animal, and equal access to the Boy Scouts of America and other designated youth groups. We prohibit retaliation against individuals who bring forth any complaint, orally or in writing, to the employer or the government, or against any individuals who assist or participate in the investigation of any complaint, or otherwise oppose discrimination. The following positions have been designated to handle questions and complaints of alleged discrimination: Civil Rights Coordinator - Exec. Director of Business & Operations, Section 504 Coordinator - Exec. Director of Student Services, Title IX Coordinator - Exec. Director of Student Services. Contact: 217 S. Hofstetter Street, Colville WA 99114 services@colsd.org 509-684-7850. The Colville School District is a drug free/tobacco free workplace. This organization requires a successful applicant to provide eligibility and verification of legal right to work in the United States in compliance with Immigration Reform and Control Act. Notice: The candidate selected will be hired on a temporary basis subject to favorable reporting of a state and national fingerprinting background. An Equal Opportunity Employer.

More than Just a Paycheck!

Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation. Employees are eligible for SEBB health benefits if Colville School District anticipates they will work at least 630 hours per school year (September 1 through August 31). Eligible Colville School District employees receive a comprehensive benefit package through the School Employees Benefits Board (SEBB). This includes medical, dental, vision, long term disability, life/AD&D insurance and other optional benefits.

Medical Insurance

Five plans are available to choose from if you reside in Stevens county. Medical insurance is optional. Employees who carry medical insurance will have a monthly out-of-pocket cost. Employees have the option to cover their family/dependents on medical insurance as well. SEBB Medical Benefits At-A-Glance

Dental Insurance

With three plans to choose from, dental insurance is provided free to the employee and their family/dependents. Dental Plan Comparison Side by Side

Vision Insurance

With three plans to choose from, vision insurance is provided free to the employee and their family/dependents. Compare Vision Plans Side by Side Tool

Life and AD&D Insurance

Basic life insurance ($35,000 policy) and accidental death and dismemberment ($5,000 policy) are free to the employee. The employee has the option to purchase additional life insurance. Life Insurance Details

Long-Term Disability Insurance

Basic long-term disability insurance is free to the employee. The employee has the option to purchase additional long-term disability insurance. Long Term Disability (LTD) Plan Info

Tax Saving Programs

Employee may elect to participate in tax-savings programs such as Flexible Spending Arrangements (FSAs) or Dependent Care Assistance Program (DCAP).

Employee Assistance Program (EAP)

EAP coverage with Washington State Employee Assistance Program is free to the employee. The EAP promotes the health and well-being of employees and their household members by offering legal, financial and counseling consultations.

Work/Life Balance (Time Off Benefits)

We offer a robust leave program-including personal, sick, vacation (for eligible roles), bereavement, and holidays-with specific leave amounts varying by position. Additional benefits include leave sharing and annual buy-back options.

Retirement and Deferred Compensation

District Employees are members of the Washington Teachers Retirement System (TRS) or School Employees Retirement System (SERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems web site.

Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.

Employer Colville School District 115

Address 217 S. Hofstetter St.

Colville, Washington, 99114

Phone 509-684-7850

Website colsd.org