Time and Leave Administration Technician

Posting Details

Posting Summary

Working Title Time and Leave Administration Technician Role Title Admin and Office Spec III Role Code 19013-SW FLSA Nonexempt Pay Band 03 Position Number 27000324 Agency VCCS-Shared Services Center Division Shared Services Center (Div) Work Location Botetourt - 023 Hiring Range $46,000-$51,000 Emergency/Essential Personnel No EEO Category 6-Administrative Support Full Time or Part Time Full Time Does this position have telework options? -Telework options are subject to change based on business needs- Yes Does this position have a bilingual or multilingual skill requirement or preference? No Work Schedule

Monday - Friday

8am - 5pm

Sensitive Position No Job Description

Innovation allows an organization to make the most of every dollar spent. At Virginia's Community Colleges System (VCCS), our compelling mission, our ambitious strategic plan and our fiscal realities challenge us to ensure that community college resources are maximized for the priority of student success and credential completion.

Nestled between the Blue Ridge and Appalachian Mountains, the VCCS Shared Services Center is centrally located to all 23 colleges in the VCCS, 43 miles from Blacksburg, VA, and a four-hour drive from Washington, D.C. A vital part of the ever-growing Roanoke Valley, Daleville is a haven for tourists and residents alike. Within an hour's drive are the breathtaking Smith Mountain Lake, world-famous Appalachian Trail, and many other outdoor activities, including golfing, biking, and hiking. The thriving Historic City Market in downtown Roanoke and the Daleville Town Center and Performance Pavilion also host farmers markets, community and cultural events, and festivals throughout the year.

The VCCS Shared Services Center is an innovation strategy to advance the priority of student success, reduce the administrative burden on individual colleges, consolidate transaction-based functions, create economies of scale, and improve backroom process efficiency. This work allows the VCCS to better focus resources on the students - helping them start their educational journeys, persist, and succeed.

Reporting to the HR Operations Line Manager, this position provides entry-level technical, consultative services in one or more functional areas of human resource management. This position will work with Time, Labor and Leave functions, including trouble-shooting system errors, processing leave, and holiday calendars, and assisting with time administration processing and testing. Other duties as assigned.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

Knowledge of:

• Basic math, telephone procedures, and standard business communications
• Computer systems and Microsoft Office programs, with experience in Excel and Word
• Knowledge of process improvement techniques

Skills:

• Proficient in using Outlook, Word and Excel. Strong verbal and written communication
• Attention to detail
• Organizational and follow up skills to ensure processes and system functions are completed accurately and timely
• Advanced customer service
• Critical and analytical thinking

Ability to:

• Provide exceptional customer service
• Take ownership to resolve customer issues with a sense of urgency
• Work in an everchanging environment with multiple customers and priorities
• Manage several tasks simultaneously and meet deadlines
• Apply knowledge of human resource principles and practices, including federal and state laws and regulations applicable to work
• Analyze high volume of data accurately and timely.
• Create reports and summaries to support management decision-making
• Work flexible hours as needed
• Travel to System Office or other colleges for training and meetings
• Produce documents and reports as needed
• Maintain confidential information in a secure and sensitive manner
• Display a high level of integrity/ethics
• Use time effectively to complete tasks and responsibilities
• Analyze issues and recommend actions
• Work independently, as well as a team member
• Manipulate data in Excel Spreadsheets by using formulas and filters
• Work effectively with a wide range of constituencies

Minimum Qualifications:

• Experience handling multiple administrative tasks/ assignments at one time
• Experience in researching issues and analyzing data
• Customer service experience
• Work experience utilizing HRIS computer systems, Peoplesoft preferred
• Experience with MS Office, including Excel

Additional Considerations

Additional Considerations:

• Experience in higher education environment
• Experience with DHRM employment policies and procedures
• Shared services or call center experience
• Process improvement experience

Operation of a State Vehicle No Supervises Employees No Required Travel

Less than 5%.

Posting Detail Information

Posting Number CLS_4634P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 08/05/2026 Job Close Date 08/14/2026 Open Until Filled Agency Website www.ssc.vccs.edu Contact Name Email Phone Number Special Instructions to Applicants

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155

Additional Information

Hybrid telework available!

Sponsorship will not be offered for this position.

Background Check Statement Disclaimer

The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

EEO Statement

The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

ADA Statement

The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

E-Verify Statement

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Quicklink for Posting https://jobs.vccs.edu/postings/99505

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Hybrid work schedules require 2 days in the Daleville, VA office and 3 days in a remote environment where SSC business can be conducted in a private and secure manner per state guidelines. Are you willing and able to work a hybrid schedule?
• Yes
• No

Applicant Documents

Required Documents

• Resume
• Cover Letter/Letter of Application

Optional Documents

• Other Document
• Alternative Hiring Process Letter
• SF-50 (Documentation of involuntary separation from Federal Agency)