| Location | IL |
School
District
145
Human
Resources
Job
Title:
Central
Office
Administrative
Assistant:
Bookkeeper
Location/Department:
Central
Office
FLSA
Status:
Non-Exempt
Physical
Class:
Number
of
Workdays:
12
month
Light Duty
Terms
of
Employment:
Employment
Classification:
At Will Position Regular
Evaluation:
Completed
by
the
Superintendent
or
Designee
It
is
the
policy
of
District
145
to
not
discriminate
on
the
bases
of
sex,
disability,
race,
color,
religion,
veteran
status,
national
or
ethnic
origin,
age,
marital
status,
pregnancy,
childbirth
or
related
medical
conditions,
or
other
protected
status
in
its
educational
programs,
admission
policies,
employment
policies,
or
other
administered
programs.
Persons
requiring
accommodations
to
apply
and/or
be
considered
for
positions
are
asked
to
make
their
request
to
the
Director
of
Human
Resources.
Requirements
Education
Level:
An
associate's
degree
in
Business
Administration,
Finance,
or
a
related
field
is
preferred
or
experiences
with
financial
management,
budgeting,
or
accounting.
Certification:
Any
Administrative
Assistant
who
has
a
Bachelor's
Degree
from
an
accredited
college
will
have
an
additional
$1.00
added
to
their
base
pay.
Any
Administrative
Assistant
who
has
a
2-year
associate's
degree
from
an
accredited
college
will
have
an
additional
$0.25
added
to
their
base
pay
Official
transcripts
must
be
sent,
reviewed,
and
approved
from
the
Central
Office
before
additional
amounts
are
added
to
the
base
pay.
Essential
Functions:
The
essential
functions
of
the
Administrative
Assistant
position
include:
1.
Regular,
dependable
in
person
attendance
on
the
job.
2.
The
ability
to
perform
the
identified
tasks
and
performance
responsibilities
listed
below.
3.
The
ability
to
perform
the
following
physical
requirements.
This
is
a
generalized
job
description.
Specific
duties
and
responsibilities
may
vary,
depending
on
the
assigned
department
or
school.
Revised
2/25
Job
Overview:
The
Central
Office
Administrative
Assistant:
Bookkeeper
provides
critical
support
related
to
the
overall
financial
operations
of
the
district.
This
position
involves
handling
a
wide
range
of
administrative
duties
specifically
related
to
budgeting,
accounting,
procurement,
asset
management,
and
reporting.
This
position
will
be
primarily
supported
by
the
Central
Office
Business
Manager.
Key
Responsibilities
Financial
&
Budgetary
Support:
Assist
with
the
preparation,
monitoring,
and
reconciliation
of
district
budgets,
financial
reports,
and
grant
funds.
Maintain
and
track
financial
records,
including
invoices,
purchase
orders,
contracts,
and
receipts.
Coordinate
with
district
departments
to
ensure
timely
processing
of
purchase
orders,
vendor
payments,
and
reimbursements.
Prepare
and
submit
financial
reports
for
auditing,
review,
and
analysis.
Organize
and
maintain
files,
records,
and
documentation
related
to
district
financial
matters,
ensuring
compliance
with
district
policies
and
regulations.
Assist
in
the
preparation
of
district
board
reports,
financial
statements,
budgets,
and
other
documents
as
needed.
Assist
in
ensuring
that
district
financial
operations
comply
with
local,
state,
and
federal
regulations.
Work
in
partnership
with
the
Business
Manager
to
ensure
insurance
policies,
business
contracts,
service
agreements,
etc.
are
renewed
and
updated
to
support
the
overall
operations
systems
within
the
district.
Maintain
confidentiality
of
sensitive
financial
and
employee
information.
Process
all
lunch
payments,
student
fees,
and
other
charges
related
to
students
and
staff.
Process
all
district
fees
associated
with
transportation,
course
requirements,
etc.
Provide
financial
management
to
the
High
School
and
Middle
School
Athletic/Activities
departments.
Attend
professional
development
workshops
to
ensure
compliance
with
local,
state,
and
federal
guidelines.
Administrative
Support:
Work
in
partnership
with
others
to
manage
office
supplies,
equipment,
and
resources.
Assume
secondary
responsibility
of
handling
incoming
phone
calls
and
providing
customer
service.
Provide
support
to
the
Administrative
Assistant:
Activities
&
Athletics
who
will
organize
and
schedule
travel
arrangements
for
students,
coaches,
and/or
activity
sponsors.
This
is
a
generalized
job
description.
Specific
duties
and
responsibilities
may
vary,
depending
on
the
assigned
department
or
school.
Revised
2/25
Administrative
Support
continued:
Organize
and
schedule
travel
arrangements
for
central
office
administrators.
Provide
general
administrative
support
to
central
office
administrators,
school
administrators,
staff,
and
faculty.
Key
Attributes:
Organizational
Skills:
Demonstrates
the
ability
to
prioritize
and
manage
multiple
tasks
while
giving
strong
attention
to
details.
Communication
Skills:
Demonstrates
excellent
verbal
and
written
communication
skills
within
an
open
office
environment.
Confidentiality:
Understand
the
importance
of
handling
sensitive
financial
and
student/staff
records
in
compliance
with
FERPA
and
district
policies.
Technical
Skills:
Demonstrates
the
ability
to
use
accounting
software
and
other
programs
to
support
the
essential
functions
required
of
the
position.
Problem-Solving
Skills:
Demonstrates
strong
analytical
skills.
Customer
Service:
Respond
to
inquiries
from
staff,
parents,
and
patrons
with
a
high
level
of
professionalism.
This
is
a
generalized
job
description.
Specific
duties
and
responsibilities
may
vary,
depending
on
the
assigned
department
or
school.
Revised
2/25
Physical
Requirements
Central
Office
Administrative
Assistant:
Bookkeeper
E
NE
NE
NE
E
E
E
Stamina
1.
Sitting
X
2.
Walking
X
3.
Standing
X
4.
Sprinting/Running
X
Flexibility
5.
Bending
or
twisting
at
the
neck
more
than
the
average
person
X
6.
Bending
or
twisting
at
the
trunk
more
than
the
average
person
X
7.
Squatting/Stooping/Kneeling
X
8.
Reaching
above
the
head
X
9.
Reaching
forward
X
10.
Repeating
the
same
hand,
arm
or
finger
motion
many
times
(For
example:
typing,
data
entry,
etc.)
X
Activities
11.
Climbing
(on
ladders,
into
large
trucks/vehicles,
etc.)
X
12.
Hand/grip
strength
X
13.
Driving
on
the
job
X
14.
Typing
non-stop
X
Use
of
Arms
and
Hands
15.
Manual
dexterity
(using
a
wrench
or
screwing
a
jar
lid)
X
16.
Finger
dexterity
(typing
or
putting
a
nut
on
a
bolt)
X
Lifting
Requirements
17.
Lifting
up
to
10
pounds
Floor
to
waist
X
Waist
to
shoulder
X
Shoulder
to
overhead
X
18.
Lifting
11
to
25
pounds
Floor
to
waist
X
Waist
to
shoulder
X
Shoulder
to
overhead
X
19.
Lifting
26
to
50
pounds
Floor
to
waist
X
Waist
to
shoulder
X
Shoulder
to
overhead
X
20.
Lifting
51
to
75
pounds
This
is
a
generalized
job
description.
Specific
duties
and
responsibilities
may
vary,
depending
on
the
assigned
department
or
school.
Revised
2/25
Floor
to
waist
X
Waist
to
shoulder
X
Shoulder
to
overhead
X
21.
Lifting
76
plus
pounds
Floor
to
waist
X
Waist
to
shoulder
X
Shoulder
to
overhead
X
22.
Can
load/items
weighing
over
50
pounds
that
are
lifted
or
carried
be
shared,
or
reduced
into
smaller
loads?
X
Pushing/Pulling
23.
25
to
50
pounds
X
24.
51
to
75
pounds
X
25.
76
to
90
pounds
X
26.
Over
90
pounds
X
Carrying
27.
10
to
25
pounds
X
28.
26
to
50
pounds
X
29.
51
to
75
pounds
X
30.
76
to
90
pounds
X
31.
Over
90
pounds
X
This
is
a
generalized
job
description.
Specific
duties
and
responsibilities
may
vary,
depending
on
the
assigned
department
or
school.
Revised
2/25