Temporary HR Projects & Administrative Assistant Portland, ME
Pay: $25.00$26.00 per hour
Schedule: MondayFriday, 8:00 AM4:30 PM
Start Date: November 2, 2026
Assignment Duration: 7 weeks (through December 18, 2026)
Enjoy Getting Organized, Working with Data, and Keeping Things Running Smoothly?
We're looking for a dependable, detail-oriented
HR Projects & Administrative Assistant to support a busy HR team during a seven-week temporary assignment!
Working directly with a Senior HR Generalist, you'll help organize employee records, digitize paperwork, update spreadsheets, and assist with important HR administrative projects. If you're comfortable working with computers, have strong organizational skills, and can pick up new systems quickly, this could be a great opportunity!
You'll be joining a friendly, collaborative workplace where teamwork matters, questions are welcome, and attention to detail makes a difference.
What You'll Be Doing
Organizing digital files: Scan, upload, rename, and organize employee records to keep information accurate and easy to access.
Preparing HR documentation: Sort and organize employee benefits documents for upcoming system updates.
Working with Excel: Enter and maintain data, sort and filter spreadsheets, and use basic formulas.
Supporting HR processes: Process paperwork related to employee leave and state compliance requirements.
Managing communications: Monitor the HR inbox, respond to routine inquiries, and direct more complex questions to the appropriate person.
Assisting with projects: Provide general administrative support and help with additional HR projects as needed.
What We're Looking For
The ideal candidate is organized, dependable, detail-oriented, and comfortable handling administrative work that requires accuracy and discretion.
Required Qualifications:
Education or experience: At least two years of college experience OR five or more years of relevant professional work experience.
Microsoft Excel: Hands-on experience with data entry, sorting, filtering, and basic formulas is required.
Google Workspace: Practical experience using Gmail, Google Docs, Google Sheets, and Google Drive. Candidates should be able to describe how they've used these applications in a work or academic setting.
Document management: Experience scanning, uploading, organizing, and maintaining digital files.
Communication: Strong written and verbal communication skills, with a professional approach to email and routine inquiries.
Organization: Excellent attention to detail and the ability to keep records accurate and organized.
Confidentiality: An understanding of the importance of protecting sensitive employee information.
Adaptability: The ability to learn new processes quickly, manage repetitive tasks, and work independently when appropriate.
Preferred Qualifications:
Experience with ADP Workforce Now or other HR information systems.
Previous experience in HR, administrative support, records management, or a similar office-based role.
A Little About the Workplace
You'll work alongside a Senior HR Generalist in a shared office within a small, friendly workplace. Guidance and support will be available throughout the assignment.
Business-casual dress code; jeans are welcome.
Headphones are welcome when appropriate for the work.
A microwave, mini-fridge, and water bubbler are available.
A fragrance-free workplace is maintained due to employee sensitivities.
Assignment Details & Requirements
Duration: Seven-week temporary assignment, November 2December 18, 2026.
Education/Experience: Two or more years of college experience OR five or more years of relevant professional work experience.
Physical requirements: Ability to occasionally lift or carry up to 25 pounds, operate scanning equipment, and spend extended periods working at a computer.
Building access: The office is on the third floor, and daily stair access is required.
Ready to Get Started?
If you're organized, comfortable working with spreadsheets and digital files, and enjoy helping a team stay on track, we'd love to hear from you!
Apply today to be considered for this temporary HR administrative opportunity in Portland, Maine.
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