Talent Acquisition Coordinator, Accounts Payable

ABM is hiring a Talent Acquisition Operations Coordinator, Accounts Payable to crucial role in ensuring the accurate and timely processing of invoices within the HR Department while providing year-round administrative and coordination support for university, skilled trades, and military recruiting programs. Responsible for receiving, reviewing, and coding invoices, this individual facilitates the seamless flow of financial transactions, contributing to the department's fiscal health. The position also supports recruitment program administration through interview scheduling, hiring manager support, presentation coordination, event coordination, and related program tracking and follow-up. Attention to detail, organizational skills, strong interpersonal skills, and the ability to manage multiple priorities are essential for success in this role.

This is a Hybrid Role (in office Mon - Thu) which can be located in:

• 14141 Southwest Freeway, Sugar Land, TX 77478
• One Liberty Plaza, New York, NY 10006

Pay: $23.00 - $29.00

The pay listed is the salary range for this position. Any specific offer will vary based on the successful applicant's education, experience, skills, abilities, geographic location, and alignment with market data.

You may be eligible to participate in a Company incentive or bonus program.

Benefit Information:

ABM offers a comprehensive benefits package. For information about ABM's benefits, visit ABM Team Member Benefits | Staff & Management

ABM (NYSE: ABM) is one of the world's largest providers of integrated facility, engineering, and infrastructure solutions. Every day, our over 100,000 team members deliver essential services that make spaces cleaner, safer, and efficient, enhancing the overall occupant experience.

ABM serves a wide range of market sectors including commercial real estate, aviation, education, mission critical, and manufacturing and distribution. With over $8 billion in annual revenue and a blue-chip client base, ABM delivers innovative technologies and sustainable solutions that enhance facilities and empower clients to achieve their goals. Committed to creating smarter, more connected spaces, ABM is investing in the future to meet evolving challenges and build a healthier, thriving world. ABM: Driving possibility, together.

ABM is an Equal Employment Opportunity (EEO) employer that does not discriminate on the basis of any trait or characteristic protected by applicable federal, state, or local law, including disability and protected veteran status. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.

ABM participates in the U.S. Department of Homeland Security E-Verify program. E-Verify is an internet-based system used to electronically confirm employment eligibility.

ABM is a military-friendly company proudly employing thousands of men and women who have served in the U.S. military. With ABM, you'll have access to a world-class training program and ample opportunities to use the skills you developed while serving our country. Whether you're looking for a frontline or professional position, you can find post-military career opportunities across ABM.

ABM directs all applicants to apply at www.abm.com/careers. ABM does not accept unsolicited resumes or submissions outside of this portal. Applicants should submit their application by clicking Apply Now.

For more information, visit www.abm.com

Education Requirements

• Associate degree in Human Resources, Accounting, Finance, Business Administration, or related field preferred.

Experience Requirements

• Proven experience (minimum 2 years) in accounts payable, bookkeeping, or similar role.
• Proficiency in accounting software and AP automation tools (e.g., APWorkflow, JDE, etc.).
• Minimum 1+ years of program coordination experience or similar operational support preferred.
• Experience coordinating calendars, meetings, interviews, events, or other activities involving multiple stakeholders preferred.
• Oracle Cloud Financials (OCF) or Oracle Cloud Recruiting (ORC) experience preferred.

Professional Skills

• Proven organizational skills, including the ability to manage a dynamic work volume.
• Exceptional communication skills (written and verbal), including the ability to manage a large volume of emails.
• Advanced PC skills include advanced knowledge of MS Office products including Teams, Outlook, Word, Excel, PowerPoint, Smartsheet, and SharePoint or similar business productivity tools.
• Experience with Artificial Intelligence (AI) tools, such as Copilot, ChatGPT, etc., as well as the aptitude to learn new technology and tools as needed.
• Strong analytical skills with attention to detail and accuracy.
• Ability to analyze and leverage data for project reporting purposes.
• Excellent organizational and time management abilities to prioritize tasks effectively.
• Ability to work independently and collaboratively in a fast-paced environment with ability to meet deadlines.
• Ability to forecast, see ahead and anticipate issues, revise plans, then adjusts accordingly.
• Strong follow-up skills and ability to track open items through completion.
• Strong customer focus with external and internal contacts.
• Effective communication skills to interact with vendors, candidates, hiring managers, team members, and management.
• Effective written and verbal communication skills.
• Ability to manage sensitive information with discretion and a high level of confidentiality.
• Familiarity with regulatory requirements and compliance standards governing recruiting and accounts payable processes.

Language Qualifications

• Bilingual a plus (Spanish preferred)

Working Conditions and Travel

Occasional travel may be required to support recruiting events, career fairs, presentations, or other program activities.

Invoice Reception

• Receive incoming invoices through various channels such as mail, email, or electronic submission platforms.
• Verify the accuracy and completeness of invoice documentation, including purchase orders, receipts, and other supporting documents.

Invoice Review and Coding

• Thoroughly examine invoices for discrepancies, errors, or unauthorized charges.
• Assign appropriate codes and cost centers/business units to each invoice based on company guidelines and project/account specifications.
• Ensure adherence to accounting principles and internal policies while coding invoices.

Accounts Payable Entry

• Input coded invoices into the Accounts Payable (AP) system accurately and promptly.
• Update vendor and invoice details within the system to maintain an organized and up-to-date database.
• Collaborate with IT or system administrators to resolve any technical issues related to data entry or system functionality.

Approval Routing

• Initiate approval workflows for invoices requiring authorization by designated approvers.
• Monitor the approval process to ensure timely review and clearance of invoices, escalating any delays or discrepancies, as necessary.
• Communicate effectively with stakeholders regarding invoice status, inquiries, and approvals.

Recruiting Program Coordination

• Provide year-round administrative and coordination support for university, skilled trades, and military recruiting programs.
• Coordinate candidate interviews, including scheduling, calendar coordination, confirmations, and related communications with candidates, recruiters, and hiring managers.
• Serve as a point of contact for routine intern and hiring manager questions related to recruiting programs, schedules, events, timelines, and established processes, escalating questions as appropriate.
• Coordinate recruiting presentations, meetings, and program activities, including scheduling, materials, communications, and logistical support.
• Support career fairs, campus events, skilled trades recruiting events, military recruiting events, internship activities, and other recruiting programs through registration, scheduling, materials, communications, and event coordination.
• Maintain recruiting program calendars, trackers, documentation, and administrative follow-up to support timely execution of activities.
• Assist with coordination and distribution of recruiting and program communications, materials, presentations, and related resources.
• Track administrative deadlines, outstanding items, and follow-up activities associated with recruiting programs and events.
• Route candidate, intern, hiring manager, or program questions requiring recruiter or program leadership involvement to the appropriate team member.
• Other Administrative Duties as assigned.

Invoice Reception

• Receive incoming invoices through various channels such as mail, email, or electronic submission platforms.
• Verify the accuracy and completeness of invoice documentation, including purchase orders, receipts, and other supporting documents.

Invoice Review and Coding

• Thoroughly examine invoices for discrepancies, errors, or unauthorized charges.
• Assign appropriate codes and cost centers/business units to each invoice based on company guidelines and project/account specifications.
• Ensure adherence to accounting principles and internal policies while coding invoices.

Accounts Payable Entry

• Input coded invoices into the Accounts Payable (AP) system accurately and promptly.
• Update vendor and invoice details within the system to maintain an organized and up-to-date database.
• Collaborate with IT or system administrators to resolve any technical issues related to data entry or system functionality.

Approval Routing

• Initiate approval workflows for invoices requiring authorization by designated approvers.
• Monitor the approval process to ensure timely review and clearance of invoices, escalating any delays or discrepancies, as necessary.
• Communicate effectively with stakeholders regarding invoice status, inquiries, and approvals.

Recruiting Program Coordination

• Provide year-round administrative and coordination support for university, skilled trades, and military recruiting programs.
• Coordinate candidate interviews, including scheduling, calendar coordination, confirmations, and related communications with candidates, recruiters, and hiring managers.
• Serve as a point of contact for routine intern and hiring manager questions related to recruiting programs, schedules, events, timelines, and established processes, escalating questions as appropriate.
• Coordinate recruiting presentations, meetings, and program activities, including scheduling, materials, communications, and logistical support.
• Support career fairs, campus events, skilled trades recruiting events, military recruiting events, internship activities, and other recruiting programs through registration, scheduling, materials, communications, and event coordination.
• Maintain recruiting program calendars, trackers, documentation, and administrative follow-up to support timely execution of activities.
• Assist with coordination and distribution of recruiting and program communications, materials, presentations, and related resources.
• Track administrative deadlines, outstanding items, and follow-up activities associated with recruiting programs and events.
• Route candidate, intern, hiring manager, or program questions requiring recruiter or program leadership involvement to the appropriate team member.
• Other Administrative Duties as assigned.