Subscription Document Specialist

About Client:
The client provides information technology (IT) services, including business outsourcing, infrastructure technology, and application services. The application service offered by the company includes application development, maintenance, and support. The markets served by the company are financial services and insurance, healthcare, manufacturing, government, transportation, communications, and consumer and retail industries.



Rate Range: $50-$55/Hr



Job Description:

• Responsible for reviewing private fund subscription documents including subscription agreements, side letters, AML, and tax forms to ensure accuracy and completeness.
• Manages document intake, categorization, and data entry within Anduin and Appian, maintains status logs, prepares final document packages, and supports investor onboarding.
• Coordinates with internal teams, responds to client inquiries, executes test scripts for new fund launches and system updates, manages user access requests, and maintains an up to date issue tracker.

• Accurately intake, review, and categorize subscription, AML, and tax documents using the Anduin and Appian platforms.
• Maintain up to date status trackers and communication logs to ensure full visibility of onboarding progress.
• Coordinate effectively with internal teams and engage Customer s counsel only when required.
• Ensure all data entry is completed accurately and in accordance with established standards.
• Collate, prepare, and execute final document packages for investor onboarding.
• Provide clear documentation and timely responses to Customer inquiries.
• Execute test scripts for new fund launches, bug fixes, and enhancement releases.
• Maintain a current issue tracker reflecting all open, ongoing, and resolved items.
• Process requests to add or remove users from Anduin in a timely manner.
• Conduct analysis and perform test script execution to support ongoing project work.

• Prior working knowledge of Anduin and Appian will be an advantage
• Maintain proficiency with document management systems (DMS) and collaboration tools.
• Support the migration of documents between systems as part of digital transformation initiatives.
• Generate reports and dashboards from documentation systems for leadership reviews.

• Identify gaps in existing documentation processes and recommend improvements.
• Standardize documentation workflows to drive efficiency and reduce rework.
• Ensure best practices for documentation governance are followed across teams.

• Strong knowledge and experience in Subscription Review processes.
• In-depth understanding of Private Wealth Management operations.
• Excellent analytical and problem-solving skills.
• Proficient in process improvement methodologies.
• Excellent organization and multi-tasking skills.
• Strong analytical thinking and problem-solving abilities.
• High level of accuracy and commitment to quality.
• Proactive communication and stakeholder management.

• Familiarity with regulatory requirements in the financial services industry.
• Experience with project management tools and software.
• Ability to work in a fast-paced environment and manage multiple priorities.
• Knowledge of data analysis and reporting tools.

• Bachelor s degree in business administration, Finance, or a related field.
• 5+ years of hands-on experience in documentation management, drafting, or content governance roles.
• Strong experience with Microsoft Office Suite (Word, Excel, PowerPoint), SharePoint, Confluence, or similar platforms.

About ApTask:
ApTask is a leading global provider of workforce solutions and talent acquisition services, dedicated to shaping the future of work. As an African American-owned and Veteran-owned company, ApTask offers a comprehensive suite of services, including staffing and recruitment solutions, managed services, IT consulting, and project management. With a focus on excellence, collaboration, and innovation, ApTask provides unparalleled opportunities for professional growth and development. As a member of the ApTask team, you will have the chance to connect businesses with top-tier professionals, optimize workforce performance, and drive success across diverse industries. Join us at ApTask and be part of our mission to empower organizations to thrive while fostering a diverse and inclusive work environment.

Applicants may be required to attend interviews in person or by video conference. In addition, candidates may be required to present their current state or government issued ID during each interview.

Candidate Data Collection Disclaimer:
At ApTask, we prioritize safeguarding your privacy. As part of our recruitment process, certain Personally Identifiable Information (PII) may be requested by our clients for verification and application purposes. Rest assured, we strictly adhere to confidentiality standards and comply with all relevant data protection laws. Please note that we only collect the necessary information as specified by each client and do not request sensitive details during the initial stages of recruitment.

If you have any concerns or queries about your personal information, please feel free to contact our compliance team at compliance@aptask.com.

Applicant Consent:
By submitting your application, you agree to ApTask's (www.aptask.com) Terms of Use and Privacy Policy, and provide your consent to receive SMS and voice call communications regarding employment opportunities that match your resume and qualifications. You understand that your personal information will be used solely for recruitment purposes and that you can withdraw your consent at any time by contacting us at 732-355-8000 or help@aptask.com. Message frequency may vary. Msg & data rates may apply.