Student & Administrative Coordinator Nursing Program

Position Details

POSITION REQUIREMENTS

Job Title Student & Administrative Coordinator Nursing Program Department Health Sciences Location Sheridan Posting Category Staff Desired Start Date Hourly Rate (if applicable) Hiring Range $16.11 - $20.14 Full Salary Range $20.14 - $24.16 Benefits Summary

• Employer paid retirement plan (17.37% employer paid; 1.25% employee paid)
• Group Health, Dental and Life Insurance, including Flex Benefits
• 20 days paid annual leave
• Four days per year paid personal leave
• 16 paid holidays per year
• Paid medical, emergency and bereavement leave
• Employee and family tuition waivers
• Choice of free meals swipes to use each semester in modern campus dining facility.
• Free easy-access parking
• Collaborative work environment
• Onsite fitness center and walking track
• Verizon, Microsoft, Dell and HP employee discounts
• Professional development

Months Worked Annually Full-time 12 months Typical Work Schedule

• Full-time
• Monday - Friday

Position Information

Posting Number 20151003P Job Posting Date 05/19/2026 Initial Review Date 06/01/2026 Open Until Filled Yes Job Summary

Under limited supervision, performs activities that support the Nursing and Medical Assistant Programs, as well CNA and other Health Science courses, including management and coordination for student advising and the application process.

Reports To Director of Nursing Education/Qualifications

• Associate degree preferred.

Knowledge, Skills & Abilities

• Maintain strict confidentiality.
• Communicate effectively both orally and in writing with a diverse range of individuals and groups.
• Ability and temperament to work with the broad spectrum of students found in a community college environment.
• Analyze and solve problems.
• Demonstrate strong computer operations and applications
• Adhere to college policies and procedures.
• Work as a team member and foster a cooperative work environment.
• Coordinate with the Nursing Program faculty and staff, as well as other college-wide departments.
• Demonstrate strong organizational and composition skills.
• Skilled with the following software is preferred: Windows, Microsoft Office (Word, Excel, and PowerPoint), Adobe Acrobat, Zoom, Survey Monkey, Canvas, Google Docs, Perceptive Content, Datatel/Colleague, CROA, portal software, CastleBranch.

Working Conditions/Physical Requirements

Must be able to perform functions and responsibilities of the position. The position requires occasional lifting of supplies

About Northern Wyoming Community College District

Sheridan College is located in historic Sheridan, WY at the foot of the beautiful Big Horn Mountains, minutes away from a variety of outdoor recreational activities. Sheridan is ranked "America's Top Western Town" by True West magazine and is a vibrant community. Sheridan College is a vital component in the community.

NWCCD also includes a small campus site in Buffalo, WY.

Experience

• Prior healthcare related experience preferred.

Special Instructions to Applicants

Job Duties

These are the job duties for required of the position.

Percentage of time 10 Responsibility/Duty

General Office Support:

Manages emails and physical mail; maintains correspondence, answers and directs phone calls, performs data entry, schedules courses, documents and organizes spreadsheets; coordinates equipment, signage, supplies; inventorying; assures facilities are in good working condition and appearance; facilitates key requests; schedules nursing/health science courses and related activities through college systems.

Monitors purchasing and budget transactions for Nursing Department and Nursing Club, including travel and catering expenditures; updates documents and web pages; uses approved resources to update and create surveys.

Updates and maintains contracts and agreements; uses college systems to gather data and statistics; performs data entry; monitors program publications and updates program information sheets; promotes customer satisfaction by acting as a liaison with students, staff, faculty, and community members; purges and shreds outdated materials; maintains historical documents in a confidential manner.

Percentage of time 35 Responsibility/Duty

Student Support:

Advises, meets and coordinates with prospective students; manages prospective applicants and for admission to the nursing program; processes and verifies application information; utilizes college systems to obtain student transcript information; monitors completion of degree requirements etc.; monitors nursing student academic progress and participate in group advising sessions throughout each semester; communicates with students as they progress through the nursing program; maintains student semester records and assists with changes of status as needed; confidentially maintains student and advisee files.

Organizes a college wide nursing student orientation for each new cohort; coordinates onboarding of students to college and clinical facilities.

Collects student documentation: transcripts, immunization records, CPR cards, HESI scores, background checks, grades, financial aid data, student health records, urine drug screens, clinical paperwork, etc.; schedules and conducts department tours; assists with student scholarship coordination; arranges for student testing (entrance, advanced placement, testing accommodations, others); supports/assists with nursing club activities.

Percentage of time 25 Responsibility/Duty

Faculty Support:

Prepares agendas and records minutes for meetings; organizes electronic files for program support; loads and monitors applicable documents; orders and maintains teaching supplies and equipment, including technology-related materials; proctors exams in absence of instructor.

Posts and maintains program materials in shared drive or cloud service, including curriculum documents as directed; assists faculty with professional development requests; manages student testing software; coordinates room scheduling for classes and other teaching/non-teaching activities; assists with applicable faculty orientation; communicates student needs/concerns to faculty advisors; provides support for faculty special projects; works with faculty on procuring teaching materials.

Percentage of time 25 Responsibility/Duty

Administrative Support:

Records and tracks student information and statistics for program reporting and for marketing; works with Admissions and Records offices; uses approved software and programs to access and review transcripts, GPA, schedules, and student profile information; attends department meetings and advisory board meetings; takes meeting minutes and distributes in a timely manner; assists with preparation of reports for state and national agencies; assists with collection of information and compilation of data for the accreditation process for both the Accreditation Commission for Education in Nursing and the Wyoming State Board of Nursing; collects data for the Systematic Program Evaluation; assists with special projects for the college and/or department; assists with program recruitment activities; organizes pinning ceremonies.

Percentage of time 5 Responsibility/Duty

Relationships:

Works with and maintains good relationships with the faculty & staff, including the Business Office, Records, Admissions, Advising and Facilities; works closely with clinical partners and program advisory board.

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed to Apply

Required Documents

• Resume
• Cover Letter

Optional Documents

• Transcripts
• Letter of Recommendation 1