Staffing & Onboarding Specialist

Recruitment Strategy & Advisory

· Advise hiring managers on hiring authorities, recruitment strategies, and announcement options.

· Lead recruitment planning discussions to define strategy, timelines, and required documentation.

· Manage multiple concurrent recruitments in a high-volume environment, identifying risks and ensuring timely progress.

Hiring Package & Announcement Development

· Review hiring packages for completeness, accuracy, and regulatory compliance.

· Draft and post federal JOAs, ensuring correct duties, qualifications, and hiring authority usage.

· Configure and manage vacancy case files, questionnaires, and system settings in USA Staffing.

· Ensure all announcements uphold merit system principles, veterans’ preference rules, and EEO requirements.

Job Analysis & Assessment

· Work with hiring managers and SMEs to create defensible job analyses.

· Develop or quality-check crediting plans, rating criteria, and assessments aligned to OPM guidance.

· Train SMEs on structured assessment processes and oversee resume reviews and interviews.

Applicant Eligibility & Qualifications

· Review applicant documentation and determine eligibility across all hiring authorities.

· Conduct qualifications determinations using OPM standards and agency guidance.

· Adjudicate veterans’ preference and ensure proper documentation and coding.

Certificate Management

· Prepare and maintain referral certificates and applicant lists.

· Verify rating procedures, priority placement considerations, and eligibility before referral.

· Support certificate amendments and audit activities.

Special Hiring Programs

· Provide recruitment support for specialized programs including Pathways, IPA, Schedule A, VRA, student programs, details, and shared certificates.

· Respond to inquiries related to special programs via ServiceNow and maintain accurate records.

Onboarding & Offer Processing

· Prepare and issue tentative offers and coordinate pre-employment requirements.

· Guide selectees and hiring managers through onboarding steps, ensuring timely entry on duty.

· Maintain accurate onboarding case files, position builds in EHCM, and documentation across HR systems.

Quality Assurance & Compliance

· Ensure all recruitment, qualification, and onboarding documentation is complete, accurate, and audit-ready.

· Identify compliance risks and escalate issues appropriately.

· Maintain case records that support internal reviews, OPM oversight, MSPB actions, and EEO inquiries.