STAFF OFFICER COORDINATION OJA RXXX

UK Ministry of Defence

Norfolk, VA

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JOB DETAILS

SKILLS

Administrative Skills, Analysis Skills, Business Administration, Business Services, Communication Skills, Communication Systems, Conferences, Customer Relations, English Language, Financial Planning, Information Technology & Information Systems, JFCOM - Joint forces Command, Java Persistence API (JPA), JavaServer Pages (JSP), Medical Office Administration, Mentoring, Military, Office Management, Operations Planning, Organizational Skills, People Management, Registered Nurse (RN), Regulations, Retirement Plan, Risk Management, Systems Administration/Management, Team Player, Theater, Travel Planning, Vehicle Fleets

LOCATION

Norfolk, VA

POSTED

1 day ago

STAFF OFFICER COORDINATION OJA RXXX 0020

Vacancy summary

Recruiting Service

Royal Navy

SERVE Ref/JPAN/URN

2227528

NATO Rank(s)

OF-4 - Cdr - Lt Col - Wg Cdr

UK Rank(s)

Commander, Lieutenant-Colonel (RM)

Closing date

05/07/2026, 23:55

Anticipated start date

October 2026

Engagement type

FTRS - Full Commitment

Commitment length

3 YEARS

Open to personnel from

Royal Navy, Royal Marines

Branch/Trade/Profession

Any

Specialisation

Any

Location

USA - VIRGINIA - NORFOLK NAVAL BASE

Country

USA

Vacancy detail

Job Description

Headquarters Allied Joint Force Command Norfolk (JFCNF) provides a resilient, static Joint headquarters to plan, prepare and conduct
operations across all domains in peacetime, crisis and conflict, in order to support NATO's three core tasks, at the Joint Operational level, as
directed by SACEUR.The Support Directorate is responsible for planning, directing, monitoring, assessing and coordinating Support staff functions. It assists and
provides advises on policy matters and in the execution of all support activities, including provision of regional focus. Directs and oversees all
J1, J4, J6 activities.The imcumbent is the senior personal staff officer to DCOS Support and the office manager of the DCOS Support office.

Reporting Lines

This post reports to:

OJA RXXX 0010- Deputy Chief of Staff (Support), OF-7
There are no reporting responsibilities.
This post does not deputises anybody.
This post is not deputised by anybody.
Supervisory Duties: Directs, supervises, coordinates and controls the work of the DCOS Support office staff.

Principal Duties

The incumbent's duties are:

Provides personal staff support to the DCOS Support.
Coordinates staff work within the DCOS Support and other personal staffs within the Command Group.
Analyses, communicates and manages the Support Directorate tasks.
Manages actions on all correspondence/staff papers requiring the DCOS's attention.
Liaises with NATO, SHAPE, national, and civilian authorities and staffs.
Supervises administrative, travel and protocol arrangements for the DCOS's visits and engagements.
Accompanies DCOS on operational visits as required.
Mentors DCOS Support office staff.
Prepares DCOS for attendance and briefings at various general NATO and national conferences.
Manager of the tracking system (Tasker Tracker) at DCOS level.
Acts as the security officer for the Support Directorate.
Undertakes work as part of a project team or working group as directed or assigned.

Special Requirements and Additional Duties

The incumbent may be required to perform like duties elsewhere within the organisation as directed.
The incumbent is required to undertake operation deployments and/or TDY assignments both within and without NATO's boundaries.- The incumbent can be selected to fulfil Command Duty Officer (CDO) responsibilities as directed by JFCNF COS.

The work is normally performed in a Normal NATO office working environment.
Normal Working Conditions apply.
The risk of injury is categorised as No risk / risk might increase when deployed.

Professional/Experience

(1) Business and administration Skill Level (Initiate or influence)

Has defined authority and accountability for actions and decisions within a significant area of work, including technical, financial and quality
aspects. Establishes organisational objectives and assigns responsibilities. Influences policy and strategy formation. Initiates influential
relationships with internal and external customers, suppliers and partners at senior management level, including industry leaders. Makes
decisions which impact the work of employing organisations, achievement of organisational objectives and financial performance. Has a
broad business understanding and deep understanding of own specialism(s). Performs highly complex work activities covering technical,
financial and quality aspects. Contributes to the implementation of policy and strategy. Creatively applies a wide range of technical and/or
management principles. Absorbs complex information and communicates effectively at all levels to both technical and non-technical
audiences. Manages and mitigates risk. Understands the implications of new technologies. Demonstrates clear leadership. Understands and
communicates industry developments, and the role and impact of technology in the employing organisation. Promotes compliance with
relevant legislation. Takes the initiative to keep both own and colleagues' skills up to date.

Experience

Experience in office communication and information systems.
High level of organisational, coordination and communication skills required
Knowledge of political and military NATO matters, with particular emphasis on joint warfare at the operational level within the extended
mission spectrum of the Alliance
Knowledge of the characteristics of land, air and maritime forces
Staff experience at Brigade, Division or Corps level or equivalent preferably with in-theatre mission experience

Essential Skills

Must be an OF4 of ANY specialisation. OF3 applicants with a positive recommendation in their most recent annual OJAR/SJAR may be considered for the role and the award of Acting Higher Rank (AHR). It is stressed that whilst a single positive recommendation will make you eligible for consideration, your entire OJAR/SJAR dossier will be considered for AHR in line with the principles of BR3(1) Part 8 and approval is not guaranteed.

OF5 applicants, if successful, will only be paid as and wear the rank of OF4.

Must be serving as a member of the Reserve Forces or have served with the Regular Forces.

Education/Training

University Degree and 6 years post related experience, or Higher Secondary education and completed advanced vocational training leading
to a professional qualification or professional accreditation with 6 years post related and 2 years function related experience.
The additional job specific qualifications and experience is described above. In case of
ambiguity the required job specific experience have priority over the standard education and training levels and experience described here.

Course: ETE-MW-3834- NATO Orientation Course
Course: JPL-OP-3555- NATO Comprehensive Operations Planning Course (COPC)

Language
English- SLP 3333- (Listening, Speaking, Reading and Writing)
NOTE: The work both oral and written in this post and in this Headquarters as a whole is conducted mainly in English

Desirable Skills

Selection Process

Applicants will undergo an initial eligibility sift. Successful applicants will have their details forwarded to the Post Sponsor to arrange interviews. Unsuccessful applicants will be advised accordingly.

Following interviews; the successful applicant will be informed that they are the Preferred Candidate with details being sent to the CM RES FTRS Cell who will continue the recruitment process. Unsuccessful applicants will be advised accordingly.

Once the recruitment process is complete then the Preferred Candidate will be invited to take up FTRS.

The start date is the anticipated one however, applicants should be aware a number of factors will potentially impact on this including the completion of pre-employment checks, medical category confirmation and the award of a Security Clearance. The start date could therefore be adjusted as appropriate - earlier for a fully qualified person with their and the employers agreement, or later if approvals cannot be immediately completed.

Additional information

INITIAL COMMITMENT LENGTH WILL NORMALLY BE 24 MONTHS WITH THE POTENTIAL TO EXTEND

NB: Where the Anticipated Start date has already passed, the start date will be ASAP

Eligibility for FTRS/ADC

Any member of the Maritime Reserves (RNR, RMR) or the Royal Fleet Reserves (RFR) (Ex-Regular Reserve) may volunteer to undertake a period of FTRS/ADC in accordance with the following:

Maritime Reserves:.

Members of the Maritime Reserves require a Final Date in Service beyond the expected period of the commitment they are applying for. Applicants who do not have sufficient service remaining are to submit an application for EOS with transfer to List-4 status prior to applying for the role, iaw CMR TM 35/24. FTRS applications received from SP whose MR Tx date is not beyond the expected period of the job opportunity and who do not have a concurrent EOS with transfer to List 4 application in progress will be rejected during the initial sift process.

Applications for EOS with transfer to List 4 status will not be accepted within 8 weeks of the applicant's current Final Date in Service.

RFR (Ex-Regulars):

Ex-Regular personnel whose RFR liability has run out will be re-instated in the RFR to take up FTRS/ADC.

Applicants undertaking a period of FTRS/ADC must be suitably qualified by rank/rate, specialisation, qualifications and experience to fill the posts for which they apply.

Applications will be accepted from reservists who hold a rank/rate one or more above the advertised rank/rate or hold a rank/rate one below the advertised rank/rate.

Applicants one rate below may be interviewed at the discretion of the FTRS Cell/Line Manager and may be employed in the acting higher rate (excluding the advertised rate of WO2 or WO1) if they are suitable, qualified, meet current promotion regulations in all respects and are selected to do so. Otherwise, may be given the opportunity to carry out the role in their substantive rank/rate; the payment of Substitution Pay (SUPA) may be considered by the employer.
Applicants of a higher rank/rate prepared to serve in a position at a lower rank/rate than their current or former substantive rank will wear uniform, and be paid, at the Upper Rank/Rate' level appropriate to that of the position on JPA. Exceptions will not normally be considered.

Ex-Regular Reserves of an equivalent rank from the Army or Royal Air Force are required to join the Maritime Reserves (RNR/RMR) before being eligible to apply.

Applications from those above normal FTRS/ADC retirement age (67) will be considered by exception.

Medical/Dental

Applicants must also be medically fit, and meet the minimum medical category required for the level of commitment, to fulfil the duties which their Commitment will require them to undertake. Minimum medical categories are contained in BR3(2) 1107.

A medical form to confirm MedCat and suitability to be employed is required to be returned within 2 weeks of commencing the role, or the commitment may be revoked.

Personnel who have been discharged via the RN Medical Board of Survey (MOBS) or the RN Medical Employability Board (MEB) with a JMES contained either L6 or M6, do not have a RFR liability and are therefore unable to be considered for any FTRS/ADC/VERR role. Those discharged with a lower JMES will be considered on a case by case basis.

Only personnel on FTRS(FC) commitments will be entitled to the full range of Service Medical and Dental support. Those on lower levels will be entitled to emergency medical support whilst on duty.

Pension Issues.

Personnel who qualify for a service pension should take financial advice from Defence Business Services (DBS) Reserves/Re-employment Pensions Department on the effect that undertaking FTRS service has on their pension, EDP, Resettlement Grant or Terminal Benefits.

Additional guidance can also be found at . Of particular note is reference to the 'Effect of Re-employment' on Commutation and, for those leaving on a 'preserved' pension, the Resettlement Grant. Other organisations such as the Armed Forces Pension Society or the White Ensign Association may also be able to offer advice, but it is stressed that only DBS can provide an authoritative answer.

Transition between TCoS.

Personnel taking this appointment from other TCoS should consider the impact on any accrued entitlements, such as leave, resettlement etc and should seek specialist guidance where required as certain entitlements are TCoS specific and may not be retained or transferred on transition between TCoS.

Naval Core Training (NCT), Individual Training Requirement (IRT) and Defence Mandated Training (DMT)

Personnel on FTRS commitments are required to maintain currency in NCT, IRT and MDT in alignment with the rest of the RN/RM. The successful applicant will be expected to complete all modules and have them recorded on JPA within 2 months of commencing employment. This is an employer's responsibility to monitor.

RNFT/PES

Personnel on FTRS Limited/Home/ADC/VERRs commitments are exempt the RNFT/PES, unless they are a member of the RNR/RMR who should remain in date.

Annual Salary and Leave.

Pay will be in accordance with the pay scales published for the Armed Forces annually, and as governed by JSP 754. Leave entitlement is detailed in . Note, you are not able to carry forward leave from a Regular commission/engagement when commencing an FTRS Commitment or from one FTRS Commitment role to another FTRS Commitment role.

Allowances.

Entitlement to allowances is in accordance with JSP 752 however the following should be noted:

Get you Home (Travel) Only paid to qualifying personnel on FTRS(FC)

Home Duty Travel Only paid to qualifying personnel on FTRS(FC), and those on FTRS(LC), (HC) and ADC are eligible to HDT if they are assigned to Inner London (defined as a five mile radius of Charing Cross).

Accommodation.

Personnel serving on FTRS(FC) TCoS are entitled to Single Living Accommodation (SLA) and Service Families Accommodation (SFA) as per Regular entitlements.

Personnel serving on FTRS(LC/HC)/ADC TCoS are only eligible to occupy surplus Single Living Accommodation (SLA), at non-entitled rates.

Personnel serving on VeRR TCoS are not entitled to service accommodation.

Applications for this job are to be submitted via SERVE please click the APPLY button below.

Candidate Pack

About the Company

U

UK Ministry of Defence

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