ON.energyis building the backbone of energy and AI infrastructure powering grid-safe data centers and mission-critical facilities. The company supplies and operates hyperscale power systems that solve the toughest resilience challenges, delivering custom solutions for AI data centers, mission-critical facilities, and front-of-the-meter assets. ON recently announced a 5GW partnership, with 3GW currently under construction across multiple hyperscale data center campuses. With patented technology and proprietary software,ON.energydevelops projects worldwide that set new benchmarks for resilience.
Spare Parts & Logistics CoordinatorDepartment: Operations
Location: Houston, TX / Hybrid in office 1 day week
Employment Type: Full-Time
About ON.energy• ON.energy is a leading developer, owner, and operator of utility-scale Battery Energy Storage System (BESS)• projects. We design and deliver medium-voltage UPS systems and operate critical energy infrastructure across• the United States. Our mission is simple: reliable power, always on. We are a fast-growing team that values• technical excellence, operational rigor, and cross-functional collaboration.
POSITION OVERVIEW• The Spare Parts & Logistics Coordinator is a key operational role within ON.energy’s O&M team, responsible for ensuring• that critical spare parts are procured, stored, and deployed efficiently across all active BESS project sites. This individual• will own the end-to-end spare parts supply chain — from developing storage strategies with third-party logistics (3PL)• providers, to managing warehouse relationships and coordinating rapid part deployment to minimize equipment• downtime.
This role is based in our Houston, TX office and supports a growing portfolio of utility-scale BESS projects primarilyacross Texas.
KEY RESPONSIBILITIES
Warehouse & 3PL Management
- Manage relationships with third-party warehouse operators and 3PL providers responsible for storing ON.energyspare parts inventory.
- Evaluate and onboard new warehouse or 3PL contractors as ON.energy’s project portfolio expands.
- Develop and maintain storage consumption estimates (cubic footage, pallet counts, weight, throughput) to supportRFQ processes with 3PL providers.
- Solicit, evaluate, and negotiate storage quotes from prospective 3PL partners; present cost comparisons andrecommendations to leadership.
- Ensure SLAs for receiving, storage, and outbound shipment are met by all logistics partners
Spare Parts Procurement & Quoting
- Solicit and manage quotes from OEM vendors, suppliers, and distributors for spare parts across BESS system components (inverters, transformers, DC combiner cabinets, battery modules, and related electrical equipment).
- Maintain a vendor matrix with pricing, lead times, and availability data to support proactive procurement decisions.
- Issue purchase orders, track deliveries, and reconcile received goods against orders in coordination with finance and field teams.
- Identify and develop alternative sourcing channels to reduce lead times and mitigate supply chain risk.
- Develop and maintain a site-level spare parts strategy that aligns inventory levels with O&M maintenance plans, OEM warranty obligations, and uptime targets.
- Establish and track minimum stock levels (min/max) for critical components to minimize unplanned downtime across all project sites.
- Maintain accurate inventory records in the CMMS (Computerized Maintenance Management System), ensuring visibility into on-hand quantities, storage locations, and replenishment triggers.
- Conduct periodic physical inventory audits at warehouse and site locations.
- Collaborate with the O&M Manager and Field Service Technicians to anticipate parts demand based on scheduled maintenance, failure trends, and seasonal considerations.
Cross-Functional Coordination
- Serve as the logistics point of contact for field operations teams, coordinating urgent parts deployment to minimize site downtime.
- Support contract negotiations with suppliers and 3PL providers by providing data-driven cost and consumption inputs.
- Maintain documentation for all procurement and logistics activities in support of audit, warranty, and compliance requirements.
QUALIFICATIONS
Required Experience
- 5+ years of experience in spare parts management, logistics coordination, supply chain, or a related field.
- Experience working with 3PL providers, warehouse contractors, or industrial storage operations.
- Proficiency in inventory management systems or CMMS platforms (e.g., Fiix, SAP, Maximo, or similar).
- Strong analytical skills with the ability to build and interpret cost estimates, inventory models, and vendor comparisons in Excel or similar tools.
- Excellent organizational skills with a high attention to detail and the ability to manage multiple concurrent priorities.
- Strong written and verbal communication skills for vendor negotiations and cross-functional coordination.
Preferred Experience
- Experience in the energy, utilities, or industrial equipment sector (BESS, solar, wind, oil & gas, or power generation).
- Familiarity with BESS or high-voltage electrical system components (inverters, transformers, battery modules).
- Experience with Incoterms, freight logistics, and LTL/FTL shipment coordination.
- Knowledge of NFPA 70E, LOTO, or other safety standards relevant to electrical equipment handling.
- Experience supporting multi-site field operations teams.
For US-based roles- What you’ll get:
- Competitive salary + annual performance-based bonus eligibility
- Medical, dental, and vision insurance
- 401(k) with company match
- Paid time off and company holidays
For Mexico-based roles- What you’ll get:
- Competitive salary + annual performance bonus eligibility
- Christmas Bonus (Aguinaldo): 30 days
- Major medical expenses and life insurance
- Paid time off and holidays (per local policy)
For all roles:
Agency Notice:ON.energy does not accept unsolicited resumes from staffing agencies, search firms, or third-party recruiters. Resumes submitted without a fully executed Master Services Agreement (MSA) and a written request from an authorized member of our Talent Acquisition team will be considered the property of ON.energy. No placement fees or compensation will be paid for unsolicited candidate submissions.