Site Coordinator

Responsibilities include event planning, conference room setup, coordination of special events, space management and relocations, reporting, and general administrative support. This is a critical, customer-facing position serving as the primary point of contact for executive administrative teams, including C-suite executives.

Duration: 0-5+ Months (Temp to Engage)
Shift: 8 AM to 5 PM (M-F) (Overtime will be required during annual board meetings and special events)

Interview Type: Virtual and/or in-person

Job Description:
This is a critical, customer-facing position serving as the primary point of contact for executive administrative teams, including C-suite executives. Responsibilities include event planning, conference room setup, coordination of special events, space management and relocations, reporting, and general administrative support.

Role Breakdown:
-70% Hospitality & Workplace Experience
-Conference room scheduling and setup
-Workplace walkthroughs and inspections
-Monitoring hoteling spaces, offices, and common areas
-Ensuring a best-in-class employee and visitor experience
-Identifying facility issues and submitting maintenance requests
-25% Administrative Support
-Managing service tickets
-Responding to employee requests
-Conference room reservations
-Space planning coordination and workplace support
-5% Executive Event Support
-Supporting four annual Board of Directors meetings
-Delivering an exceptional experience for executive leadership and guests

Ideal Candidate Profile:
-Hospitality, workplace experience, facilities, or office services background
-Strong executive presence and professionalism
-Comfortable interacting with senior leadership
-Exceptional customer service skills
-Able to thrive in a fast-paced, high-visibility environment

Parking is provided.
Dress Code: Business casual / polo