SHS Administrative Assistant: Counselor

SHS Administrative Assistant: Counselor JobID: 1183 Position Type: Sealy High School/SecretaryDate Posted: 10/21/2026Location: Sealy High SchoolDate Available: 11/30/2026 Closing Date: When Filled Additional Information: Show/HideJob Title: Administrative Assistant - CounselorExemption Status/Test: NonexemptReports to: Principal/CounselorDept./School: SHSPrimary Purpose:Under moderate supervision provide routine clerical support for the efficient operation of the school counseling office and professional staff. Maintain current and accurate confidential student records.Qualifications:Education/Certification:High school diploma or GEDSpecial Knowledge/Skills:Knowledge of general office proceduresProficient keyboarding and file maintenance skillsAbility to use software to develop spreadsheets and databases, and do word processingAbility to follow verbal and written instructionsAbility to perform a variety of tasks often changing assignment on short notice with some directionEffective organizational, communication, and interpersonal skillsBilingual (preferred)Experience:1 year clerical experienceSalary Information:Paygrade: H4Days: 210Major Responsibilities and Duties:Records, Reports, and CorrespondenceProvide general clerical support including word processing, data entry, filing, and file maintenance.Assist with the registration of new students, including requesting and sending student records, entering student data, and ensure completeness of records.Process changes and adjustments to student schedules.Maintain complete and accurate student records including test scores and final grades on permanent records.Compile, maintain, and file all reports, records, and other documents as required.Process new student records, including requesting transcripts and records from other schools, setting up cumulative folder, and entering student data into appropriate databases.Assist with reports (preparing, printing, and distribution) of progress reports and report cards or other campus reports as neededReception and PhonesReceive incoming calls, take reliable messages, and route to appropriate staff.Assist counselor(s) with scheduling of meetings and appointments.OtherReceive, distribute, and ensure security and confidentiality of testing materials.Maintain college information library and help students, parents, and teachers find information about testing, scholarships, and college materials.Maintains confidentiality.Follow district safety protocols and emergency procedures.Supervisory Responsibilities:NoneMental Demands/Physical Demands/Environmental Factors:Tools/Equipment Used: Standard office equipment including personal computer and peripheralsPosture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twistingMotion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reachingLifting: Occasional light lifting and carrying (less than 15 pounds)Environment: May work prolonged or irregular hoursMental Demands: Work with frequent interruptions; maintain emotional control under stress This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. Sealy ISD does not discriminate on the basis of race, color, national origin, sex, or disability in its programs or activities and provides equal access to the Boy Scouts and other designated youth groups.