Analysis Skills, Best Practices, Brokerage, Cloud Computing, Community and Social Services, Consulting, Continuous Improvement, Customer Relations, Customer Support/Service, Detail Oriented, HRIS/HRMS, Leadership, Loaders, Maintain Compliance, Microsoft Excel, Microsoft Word, Multitasking, Operational Support, Oracle, Payroll Administration, Payroll Management, Payroll Tax, Problem Solving Skills, Process Improvement, Project/Program Management, Reconciliation, Regulations, Regulatory Requirements, Social Work, Spreadsheets, Tax Regulations, Team Player, Time Management, Transaction Processing/Management, Worker's Compensation
Rolling Meadows, Illinois
Welcome to Gallagher - a global community of people who bring bold ideas, deep expertise, and a shared commitment to doing what’s right. We help clients navigate complexity with confidence by empowering businesses, communities, and individuals to thrive. At Gallagher, you’ll find more than a job; you’ll find a culture built on trust, driven by collaboration, and sustained by the belief that we’re better together. Whether you join us in a client-facing role or as part of our brokerage division, our benefits and HR consulting division, or our corporate team, you’ll have the opportunity to grow your career, make an impact, and be part of something bigger. Experience a workplace where you’re encouraged to be yourself, supported to succeed, and inspired to keep learning. That’s what it means to live The Gallagher Way.
Overview:
Senior Payroll Specialist (Oracle Experience required)
We are seeking an experienced Senior Payroll Specialist to support payroll operations in a fast-paced, complex environment. This role focuses primarily on payroll processing while supporting Oracle Payroll activities. The successful candidate will process payroll accurately, manage complex payroll transactions, resolve payroll issues, and contribute to continuous process improvements. This position offers an opportunity to grow over time.
This role will be a hybrid role, based in Gallagher's global headquarters in Rolling Meadows.
Ideal Candidate
A hands-on payroll professional with a strong operations mindset who enjoys processing payroll, solving complex payroll issues, and delivering exceptional customer service. Oracle experience is preferred, but the primary focus is operational payroll excellence with the potential to grow into a leadership role.
How you'll make an impact:
Primary Responsibilities
Payroll Processing
- Process biweekly payroll accurately and on time.
- Review payroll calculations, earnings, deductions, and taxes for accuracy.
- Research and resolve payroll discrepancies.
- Process off-cycle payrolls, retroactive payments, and payroll adjustments.
- Ensure compliance with federal, state, and local payroll regulations.
Complex Payroll Activities
- Acquisitions and employee conversions
- Benefit and medical deduction adjustments
- HSA adjustments, overrides, and returns
- Imputed income adjustments
- New hire and rehire audits
- Payroll error resolution
- Retroactive payroll tracking
- Workers' Compensation wage requests
- Social Services verifications
- Unemployment forms and employee transfers
- Intern payroll administration
Oracle Payroll Support
- Maintain employee payroll data in Oracle.
- Support Oracle payroll transactions, including mass uploads when needed.
- Participate in payroll testing for Oracle updates and enhancements.
- Partner with HRIS and Payroll leadership on process improvements.
Process Improvement & Growth
- Identify opportunities to improve payroll accuracy and efficiency.
- Document payroll procedures and best practices.
- Participate in payroll projects and continuous improvement initiatives.
- Develop skills and capabilities for future leadership opportunities.
About you:
Preferred Qualifications
- 3–5 years of multi-state payroll processing experience.
- Experience using Oracle Payroll or Oracle Cloud HCM highly preferred.
- CPP certification preferred but not required.
- Strong knowledge of payroll laws, taxes, deductions, garnishments, and payroll compliance.
- Experience with payroll audits and reconciliations.
- Familiarity with Oracle mass uploads or spreadsheet loaders is a plus.
- Strong Excel and analytical skills.
Behaviors:
- Ability to manage multiple projects or tasks simultaneously while meeting deadlines.
- Detailed oriented
- Ability to work independently and effectively with team members.
Required:
- College degree or commensurate experience + 5 years related experience required.
- Good working knowledge and understanding of current payroll legislation and statutory requirements.
- A minimum of 3 years experience working with HRMS, specifically Oracle and/or Ceridian.
- Proficient in MS Word and Excel.
Compensation and benefits:
At Gallagher, we believe supporting our colleagues goes far beyond the role itself. For more information, visit our Benefits page.
- Competitive compensation
- Comprehensive benefits programs designed to support your well-being
- Career development opportunities and ongoing learning
- A collaborative, people-first culture with accessible leadership
- The opportunity to do meaningful work with global reach and local impact
At Gallagher, we are dedicated to building an inclusive and authentic workplace. If your past experience doesn’t align perfectly, we encourage you to join our Talent Community to stay connected to additional career opportunities. At times, we will consider transferable skills from previous roles.
Gallagher is an affirmative action/equal opportunity employer (Minorities/Females/Veterans/Disabled)
G
Gallagher
Gallagher, a global insurance brokerage and risk management services firm, helps clients address risk, protect assets and recover from losses. The products and services we provide keep businesses and institutions running, and enable individuals and families to rebuild their lives. Gallagher is the only insurance broker recognized by the Ethisphere Institute as a World's Most Ethical Company.
Gallagher provides retail and wholesale property and casualty brokerage, alternative risk transfer services, employee benefit consulting, and actuarial services. Gallagher also offers claims and information management, risk control consulting and appraisal services, human resource consulting, and retirement services.