Senior Office Technician- Foster Grandparent & Senior Companion Program (PT)

At Valley Mountain Regional Center, we're seeking a highly organized and dependable Senior Office Technician- Foster Grandparent & Senior Companion Program (PT). This role is ideal for someone who enjoys supporting volunteers and contributing to a meaningful community-based program.

What You'll Do:

Payroll and Timesheet Processing

You'll process payroll using Excel, add and verify hours on volunteer timesheets, and create accurate timesheets for stipend processing.

Maintain Volunteer Records and Systems

You'll update and maintain volunteer information to ensure accurate and up-to-date records. Compile and reconcile information reports.

Support Communication and Mailings

You'll mail out reminders for in-services and other important program information, and prepare outgoing correspondence as needed.

Prepare Materials for In-Services and Events

You'll print in-service packets, name labels, address labels, and prepare envelopes for distribution and mailing. Plan, order and set-up/clean-up for in-service events. Prepare minutes for Advisory Council Meeting.

Support Attendance and Documentation Tracking

You'll create sign-in sheets for attendance tracking and stipend receipt documentation.

Assist with Volunteer Onboarding

You'll prepare binders for new applicants, including required forms, signatures, and program expectations. Assist in orientation for the volunteers.

Key Responsibilities:

• Edit, word process and proofread correspondence and complex reports.
• Sort and distribute mail.
• Compose routine correspondence.
• Compile and reconcile information for reports.
• Develop forms, templates, spreadsheets and databases.
• Coordinate special projects.
• Data entry and retrieval.
• Assist in orientation and training of new staff.

Why You'll Love Working With Us:

Collaborative Environment

Work alongside dedicated professionals who value teamwork, efficiency, and excellent service.

Meaningful Contribution

Your organizational skills and attention to detail will help support a program that positively impacts the community.

Ready to Join Our Team?

Apply today to become part of a workplace where your skills, professionalism, and dedication are valued every day.

Valley Mountain Regional Center is an Equal Opportunity Employer committed to diversity and inclusion in the workplace..

To view the full job description: click Senior Office Technician - Foster Grandparent & Senior Companion Program

Position Requirements:

• High School Diploma or equivalent required

• Three (3) years of increasingly responsible office experience required

• Associate's Degree (A.A.) or business school certificate may substitute for one year of required experience

• Knowledge of office procedures and practices required

• Strong grammar, spelling, and proofreading abilities

• Be patient and able to work with senior citizens

• Experience with word processing and data entry methods

• Proficiency in Microsoft Office Suite including:

• Excel

• Word

• PowerPoint

• Outlook

• Access

• Ability to type a minimum of 50 words per minute required

• Previous experience in specialized clerical functions such as telephone reception or word processing may be required