POSITION SUMMARY:
The Senior Office Support Assistant assists the Office Support Manager in daily departmental operations and acts as a back-up in their absence. This position also oversees the shipping department and assists other departments as needed.
DUTIES AND RESPONSIBILITIES:
- Provides back-up support for the Office Support Manager.
- Assists with office support team development and training.
- Assists with resume screening for SCC office support admin candidates.
- Works directly with Office Support Manager, Facilities Department & HR on Security system, security cameras, and badge access for the building.
- Assists with managing facility work orders, cleaning requests, and SCC Apartment cleanings.
- Provides back-up to Office Support, Shipping, & Front Desk personnel as needed.
- Assist Office Support Manager & Office Support team during Hurricane Season: maintain and order supplies, assist in storm preparation activities by organizing resources and creating contingency plans, and provide in-office coverage for department staff absences.
- Assists with yearly Archive room shred project.
- Organizes yearly AED/CPR trainings for administrative staff at SCC.
- Assists with conference room setup for internal meetings & client meetings.
- Works directly with the Office Support Manager & Office Support Assistants to plan all office events, creates flyers for events, and executes events day-of.
- Creates materials requisitions & places office supply orders for Office Support.
- Processes new-hire requests for supplies and badges.
- Tracks items lost & found at SCC.
- Assists with lunch distribution for employees and clients.
- Processes company mail and business card requests.
- Collects funds from vending machines.
- Complies with all approved procedures, directives and guidelines.
- Assists with any other office support projects that may arise.
- Performs other duties as assigned.
JOB SPECIFICATIONS:
Education Required:
An Associate's Degree is required. A BA/BS Degree in Business Administration or related is preferred.
Experience Required:
Minimum of Two-years administrative experience required. Intermediate to Advanced Microsoft Office skills are required. Coordination of business travel or hospitality experience is a plus.
Skills Required:
- Excellent communication, interpersonal, and organizational skills.
- Must possess excellent attention to detail.
- Ability to work in a stressful, fast-paced environment.
- The ability to handle multiple tasks at once, as well as prioritize those tasks and respond accordingly.
- Intermediate MS Office knowledge required.
Travel Required:
None.