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Senior Manager, Contracts
MetroLINK
Los Angeles, California
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JOB DETAILS
SALARY
$119,239–$184,822 Per Year
JOB TYPE
Full-time
SKILLS
Auditing, Budgeting, Capital Project, Change Requests/Orders, Construction, Construction Projects, Contract Creation, Contract Law, Contract Management, Contract Negotiation, Contract Requirements, Corrective Action, Cross-Functional, Disciplinary Action, Document Management, Documentation Standards, Federal Acquisition Regulations (FAR), Federal Laws and Regulations, File Audits, Finance, Financial Regulations, Generally Accepted Accounting Principles (GAAP), Heavy Equipment/Vehicles, Leadership, Legal, Maintain Compliance, Materials Management, Microsoft Excel, Microsoft Exchange Server, Microsoft Office, Microsoft PowerPoint, Microsoft Word, Negotiation Skills, Office Equipment, People Management, Performance Analysis, Performance Metrics, Performance Reviews, Policy Development, Problem Solving Skills, Process Improvement, Procurement Management, Professional Services, Project/Program Management, Public Administration, Public Transport, Public Works, Purchasing/Procurement, Quality Control, Railroad Construction, Regulatory Requirements, Reporting Skills, Request for Proposals (RFP), Standard Operating Procedures (SOP), State Laws and Regulations, Systems Administration/Management, Team Building, Team Lead/Manager, Team Player, Time Management, Training/Teaching, Transportation Regulations, Warehousing
LOCATION
Los Angeles, California
POSTED
3 days ago
Working Title: Senior Manager, Contracts
Job Title: Senior Manager, Contract & Compliance
PURPOSE OF POSITION
The Senior Manager, Contracts, will perform highly complex work for the procurement of major capital construction projects, professional services, materials, and equipment (Rolling Stock). In addition, this position will supervise a team of buyers and contract compliance administrators who will perform activities related to the procurement of supplies, equipment, goods and services and more complex procurements and other related compliance activities. The Senior Manager, Contracts will drive departmental process improvement, including the development and monitoring of Key Performance Indicators (KPIs). Responsibilities include leading the implementation of a Contract Lifecycle Management (CLM) system, overseeing document management (including solicitation and contract templates, and forms), other documents, and Standard Operating Procedures (SOP) as applicable.
DISTINGUISHING CHARACTERISTICS
This job description is not part of a job series.
SUPERVISION EXERCISED AND RECEIVED
- Receives supervision from director or executive level management
- Responsible for supervising and monitoring performance for a regular group of employees or department
WHAT TO EXPECT NEXT: Applications will be reviewed, and those most qualified will be forwarded to the hiring authority for consideration. The first review of applications begins July 1st, 2026. Interested applicants are encouraged to apply immediately.
The duties listed below are intended to describe the general nature and level of work being performed and are not to be interpreted as an exhaustive list of responsibilities.
- Identify and implement process improvements that strengthen and streamline the procurement cycle while considering impacts to, Finance, Materials Management, and Project Management.
- Responsible for the creation and maintenance of templates for solicitations, contracts, forms, and other required documents.
- Play a key role in the development, implementation, and maintenance of departmental Standard Operating Procedures (SOP’s).
- Lead the implementation of the Contract Lifecycle Management (CLM) system and serve as system administrator for ongoing maintenance and support.
- Develop and present training sessions for agency staff, industry and other organizations on purchasing related procedures and policies.
- Participate in contract file audits and conduct quality control reviews of purchasing activities to ensure compliance and conformity checks with established standards.
- Organize, direct and lead negotiating teams in evaluating and negotiating contracts and process change orders (when applicable).
- Act as subject matter expert, providing answers to contractors’ questions regarding contractual compliance. Assist team in preparing complex contract amendments, revisions, terminations and closeouts.
- Review recommendations of awards and other documents prior to routing an item for approval.
- Collaborate with departmental staff and cross-functional stakeholders to achieve organizational objectives.
- Oversee and participate in professional group meetings; stay abreast of new trends and innovations.
- Monitor, evaluate, and develop staff to optimize department resources, ensuring objectives and expectations are met. Enforce county, state and federal regulations, laws and ordinances, and recommend corrective actions in cases of non-compliance.
- Conduct thorough offboarding for departing staff to ensure a smooth, complete transition of in-progress work to remaining staff.
- The responsibilities outlined above are representative of the role but not exhaustive. Additional duties may be assigned as needed, and reasonable accommodations will be provided to qualified individuals with disabilities in accordance with applicable laws.
Education and Experience
- Bachelor’s Degree in Public Administration, Business, or related field.
- A minimum of seven (7) years of experience performing professional buyer and contract administration and compliance work,
- A minimum of three (3) years at senior level leading or supervising subordinate staff performing buying or contract administration work.
- A combination of training, with a minimum of an Associate Degree and/or experience that provides the required knowledge, skills and abilities, may be considered when determining minimum qualifications. Advanced relevant coursework may also substitute for a portion of the required experience.
Preferred Qualifications
- Certification as a Public Purchasing Officer
- Public Transportation or Railroad Industry experience
- Effectively delegates and utilizes soft skills to manage and develop employees
- Business Process Improvement experience
- Five (5) years of managing a Procurement/Sourcing/Commodities/Buying team
Knowledge, Skills, and Abilities
Knowledge of:
- Public procurement and contracting principles, including solicitation preparation, contract negotiation, contract law and finance, California and Federal laws applicable to contracts by public agencies, and familiarity with the Federal Acquisition Regulations and/or Federal Transportation Administration Circular 4220.1G.
- Generally Accepted Accounting Principles (GAAP), budgetary concepts, and procedures.
- Public works statutory requirements.
Skilled in:
- Critical thinking and problem solving
- Strong and effective leadership, team building, communication, delegation, and time management
- Microsoft Office Suite, Word, Excel, PowerPoint
Ability to:
- Comprehend and draft complex contracts and terms and conditions.
- Handle highly confidential information.
- Simultaneously balance multiple initiatives and driving initiatives to successful completion
- Evaluate contract proposals and prices files to assist staff when needed.
- Prepare comprehensive reports, contracts, specifications, procedures, correspondence, RFP’s and IFB’s.
- Establish and maintain effective working relationships.
- Respond to emails and meet deliverables with minimum supervision.
- Make professional presentations to the Board of Directors.
PHYSICAL REQUIREMENTS
- Transition between a stationary position at a desk or work location and move about Metrolink facilities or other work site locations
- Operate tools to perform the duties of the position, such as computers, office equipment, and work-related machinery
- Transport equipment or boxes up to 25 lbs.
- Exchange ideas by means of communication
- Visual acuity to detect, identify, and observe employees or train movement and any barriers to movement when working on or near railroad tracks
- Hear and perceive the nature of sounds when working on or near railroad tracks
- Balance, ascend/descend, climb, kneel, stoop, bend, crouch, or crawl within assigned working conditions and or locations
Working Conditions
Position requires work in a normal office environment with little exposure to excessive noise, dust, or temperature. Work may also be conducted in outdoor environments, at construction sites, Railroad Track and Right-of-Way environments, and warehouse environments, with possible exposure to individuals who are hostile or irate, moving mechanical parts, and loud noises (85+ decibels, such as heavy trucks, construction, etc.)
Southern California Regional Rail Authority is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Authority will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
SUPPLEMENTAL INFORMATION:
Following a review of resumes and/or applications, the most highly qualified candidates will be invited to continue in the selection process. Eligible applicants will be notified of the exact time and place of assessments and interview. Candidates will be interviewed to determine their relative knowledge, skills and ability in job related areas. Offers of employment may be contingent upon successful completion of a reference check, including degree verification and criminal records check provided through SCRRA.
Internal Candidates: Employees with active discipline as defined in the HR Policy No. 5.3 Positive Discipline Program and/or with performance that does not meet the standard for "meets expectations" as defined in the Performance Planning and Appraisal Process may be precluded from consideration and placement in the position.
In compliance with the Americans with Disabilities Act, the SCRRA will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
The SCRRA is an Equal Opportunity Employer. EEO/ADA
About the Company
M
MetroLINK
METROLINK CAREERS
JOIN OUR TEAM
With a shared purpose and commitment to excellence, we strive to motivate and challenge our employees to explore the limits of their potential. We promote a culture of innovation, safety, team-work, collaboration, and respect. We strongly encourage candidates from diverse backgrounds,skills and experiences and actively eliminate disparities through inclusive hiring practices, that acknowledge the contributions and potential of all candidates.
WHO WE ARE
Advancing the well-being of our riders, our communities, and our planet, one ride at a time.
Metrolink is Southern California’s regional passenger rail service. As a leader in sustainable transportation and a force for equity and economic prosperity, we work hard every day to make our region more accessible by train. We improve the quality of life for all of our communities by empowering riders to choose how they travel and connecting people to greater opportunity and new experiences. As a result, our riders get where they need to go without worrying about access to transportation or sitting in traffic. Metrolink counts nearly 12 million annual boardings, removes an estimated 9.3 million vehicles from the road and reduces greenhouse gas emissions by 130,000 metric tons with our fleet of Tier 4 clean technology locomotives each year.
WHAT'S IT LIKE WORKING AT METROLINK?
Our employees stand at the very heart of our success – they devote their ideas, creativity, knowledge and entrepreneurial spirit to ensuring a great customer experience. We support and develop our employees through targeted, customized, professional development and a healthy work-life balance, a culture focused on innovation and connecting people to opportunity.
OUR VALUES
Quality
We operate on best practices and principles with a continued focus on providing high-quality service to our customers every day on every ride.
Efficiency
As responsible stewards of public funds, we embrace innovative solutions and continuous improvement for the lowest cost and most efficient operations.
Growth
We continuously seek creative, progressive, and collaborative solutions to promote investment, develop partnerships, and increase capacity to improve the mobility of Southern Californians.
EMPLOYEE BENEFITS
Invest In Wellness
- Medical, Dental, Vision, Disability & Life Insurance
- Accessible Health Coaching
- Flexible Savings Account
- Employee Assistance Program
- Work-life balance
Access Greater Opportunity
- Network & Connection
- Professional Development
- Tuition reimbursement
- Community Volunteer
- Opportunities
Plan for The Future
- Retirement Planning
- CalPERS
- Railroad Retirement Board
- 457 Plan
- Transportation pass
- Paid Time Off
INTERNSHIPS & PROGRAMS
The Metrolink Internship programs are a unique opportunity for current college students, recent grads and those enrolled in specialized program, to gain real world experience, work with industry leaders and exercise practical application of academic studies. Our interns work closely with our team members on agency wide projects to advance their technical, personal, and leadership skills, while enhancing mobility of Southern Californians.
COMPANY SIZE
1,000 to 1,499 employeesINDUSTRY
Travel, Transportation and Tourism
EMPLOYEE BENEFITS
Paid Sick Days, Parking, Professional Development, Subsidized Commuting, Employee Referral Program, Employee Events, Retirement / Pension Plans, Transportation Allowance, Tuition Reimbursement, Vehicle Allowance, Work From Home, Life Insurance, Merchandise Discounts
FOUNDED
1992
WEBSITE
http://www.metrolinktrains.com/