Senior Grant and Contract Administrator

Proposal Development

• Works directly with faculty members, research staff, administrators, and others in the preparation of proposals in accordance with the university and sponsor policies, guidelines and criteria.
• Advises the PI on administrative requirements in preparing proposal submissions.
• Develops budget proposals and associated justifications.
• Confers with PI and Pre-award support staff at collaborating institutions to secure necessary sub-awards documents for proposals.
• Manages internal Sponsored Projects proposal routing, review and approval process.
• Assists with submission of proposal packages through external sponsor's grant management portals.
• Ensures central pre-award workflow system is updated to enable team management to reassign and adjust workloads as needed.

Pre-Award Compliance

• Reviews grant proposals involving CALES faculty to ensure all applications meet exact agency and university regulations prior to submission.
• Coordinates and reviews certain proposal elements (biosketches and facilities & resources) for consistency, accuracy, and completeness.
• Reviews proposals for consistency with sponsor guidelines on budget, format, font size and page limits excluding narrative content (obtain and review sponsor guidelines).

Advisory

• Provides policy and procedure interpretation to academic departments on all areas of Pre-Award, including interpretation of regulations and guidelines of funding with complex and broad guidelines for spending.
• Contributes information and ideas as part of a cross functional team.

Improvement

• Plans, arranges and participates in workshops and seminars for Faculty and Staff to promote participation in the proposal process.
• Collaborates with team on annual CALES pre-award strategic plan.

Knowledge, Skills and Abilities

• Ability to effectively communicate with multiple stakeholders.
• High attention to detail with the ability to manage multiple complex submissions under strict deadlines.
• Ability to guide and advise faculty on proposal requirements while translating complex sponsor guidelines into actionable steps.
• Strong proficiency in budget creation, forecasting, and understanding cost principles (e.g., Uniform Guidance).
• Knowledge of policies and procedures of various funding agencies.
• Knowledge of major Grant submission systems (Research.gov, ASSIST, Grants.gov).
• Knowledge of Microsoft Office software; expert knowledge of Excel.