Senior Administrative Specialist, Institute for Governance & Civics

Department

Institute for Governance and Civics

Responsibilities

This position is responsible for providing specialized administrative, operational, and fiscal management support for the Institute of Governance and Civics.

• Serves as the personnel manager for the Institute for Governance and Civics. Facilitates all new hire employment processes through the FSU onboarding process. Collects and maintains all new hire documentation. Follows up with new hires ensuring onboarding tasks are completed prior to first day. Provides support for all personnel matters such as resignations, reclassifications, dual compensations. Conducts reference and employment verifications. Interviews and supervises OPS students for the Institute. Supervises, trains, and evaluates administrative associate.
• Provides sound fiscal management to the Institute for Governance and Civics. Ensures accurate processing of budget, expenditures, and payroll. Analyzes, prepares, reviews and disseminates budget reports to the Associate Director. Provides projections and account balances to the Associate Director on a quarterly basis.
• Oversee contracting and procurement activity for the institute. Manage Purchase Orders. Serves as the OMNI Power receiver. P-card holder and P-card proxy.
• Serves as the departmental representative for FACET/AOR development and processing. Corrects errors and adjustments on behalf of the faculty of the department. Develop reports for the Director and Associate Director on faculty effort and assignments, as needed.

Qualifications

A Bachelors degree and four years of experience; or a high school diploma or equivalent and eight years of experience. (Note: a combination of post high school education and experience equal to eight years.)

Other Information

Established in 2023 by the Florida Legislature, the Institute for Governance and Civics (IGC) at Florida State University (FSU) advances the principles of liberty through research, teaching and discourse. The IGC supports a variety of initiatives that promote constitutional liberty, economic liberty, conscience liberty, and educational liberty through data-driven research, excellence in teaching, and intellectual exchange. To learn more about the visit IGC.

Contact Info

Lila Seagle

University Information

One of the nations elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news!

Learn more about Florida State University and our campuses.

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FSU offers a robust Total Rewards package. Visit our FSU Total Rewards website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

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How To Apply

If qualified and interested in a specific job opening as advertised, apply through the FSU Careers site (jobs.fsu.edu). If you are a current FSU employee, apply through myFSU Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Considerations

This is an A&P position.

This position requires successful completion of a criminal history background check.

Equal Employment Opportunity

FSU is an Equal Employment Opportunity Employer.