SENIOR ADMINISTRATIVE ASSISTANT (PROMOTIONAL)

SENIOR ADMINISTRATIVE ASSISTANT (PROMOTIONAL)

Salary

$49,692.00 - $71,148.00 Annually

Location

City of West Covina, CA

Job Type

Full Time

Job Number

2026-037

Department

Police Department

Division

Police Department

Opening Date

10/07/2026

Closing Date

10/14/2026 11:59 PM Pacific

• Description
• Benefits
• Questions

Description

PROMOTIONAL ONLY

This position is open to City of West Covina employees only.

Candidates who are not current City employees will not be considered.

Job Summary:

Under general supervision, assists the administrative head of a major department or division by relieving him/her of administrative detail and by supervising and coordinating office operations; compiles data and information and drafts reports and letters; assists in coordinating communications within the department or office, and with other departments and the public; and does related work as required.

Examples of Duties

Essential Functions:

• Organizes the flow of communications, paperwork, and activity through the particular department, division, or office.
• Maintains calendar and acts as secretary to the head of the office and principal assistants.
• Directly supervises and trains office employees and indirectly supervises, coordinates, or maintains liaison with other employees working in other units of the department, division, or office.
• Assists in compiling information for annual budgets and special projects.
• Composes and types letters and memorandums after receiving general direction as to content and purpose.
• Establishes procedures to organize and maintain departmental files and records.
• Records the proceedings of staff or citizen committee meetings.
• Depending upon assignment, takes notes and creates memos, letters, minutes, etc.
• Compiles, researches, and organizes data and information and drafts reports.
• Maintains personnel, payroll, equipment, activity, and other official records.

Typical Qualifications

Knowledge and Ability:

Thorough knowledge of English grammar and spelling, filing and record maintenance systems; basic math; modern office methods, procedures, and equipment; considerable knowledge of the principles of office management, supervision, and training; working knowledge of city government and organization is highly desirable.

Ability to write memos, letters, etc., clearly and in a presentable format; perform a variety of difficult office and clerical work requiring independent judgment; plan work for other employees and direct them in their activities; work effectively and diplomatically with the public and staff; work independently in the absence of specific instructions; follow oral and written instructions.

Education and Experience Guidelines:

Qualifying for consideration in the selection process will be based on the description listed above under Knowledge and Ability, and a combination of the Experience and Education requirements described below.

Education:

Graduation from high school or possession of G.E.D. certificate from an accredited institution.

Experience:

Five years of increasingly responsible clerical experience, including a minimum of two years highly responsible secretarial experience in business or a public agency performing work that demonstrates preparation to be a Department Secretary.

OR

• Minimum of two (2) years experience with the City in a full time capacity in the classification of Administrative Assistant II.
• Currently filling a position as Administrative Assistant II to a department or division head with the City.
• Current work duties that significantly involve higher secretarial and basic administrative functions. (Must be shown by Personnel Office analysis of job duties that duties involve administrative, analytical, evaluative, and/or administrative policy-making assistance to department head not generally associated with the Secretary job description).
• Written rationale and recommendation of department or division head describing why the training, experience, work duties, and high level of performance in current position indicates the designation is necessary; and
• Approval of the City Manager.

NOTE: Secretaries who are transferred shall neither obtain nor lose the Department Secretary designation by virtue of the transfer.

Skills:

Typing: 55 WPM

Dictation: 100 WPM (optional skill)

Proven computer skills and ability to efficiently use standard office software

Physical Requirements:

This position requires extensive and repetitive physical activity involving the arms, wrists, and hands, including writing and using a keyboard. It also requires physical abilities associated with the ability to read, write and communicate in a work environment requiring no extraordinary physical strength or other special physical qualifications.

Other / Special Requirements:

Licenses/Certifications:

A valid California Drivers License with a satisfactory driving record is required.

Selection Process

Applicants whose qualifications most closely match the responsibilities of this position will be invited to participate in the selection process. The process includes the following steps:

• Panel Interview: The promotional examination consists of a single component: one oral panel interview. The oral panel interview is

the only scored testing portion of this promotional process. There is no written examination, performance test, or other

scored test.

Passing standard: The oral panel will score each candidate on a scale of 0 to 50. A score of less than 70 percent (fewer

than 70 points) is a failing score. Any candidate who receives a score below 70 percent is disqualified from the testing

process, will not continue, and will not be placed on the promotional eligibility list.

Only candidates who receive a score of 70 percent or higher will be considered successful and placed on the eligibility list,

ranked by final score. Weights are not used because the oral panel is the sole examination component.

• Comprehensive Background Check
• Pre-Employment Medical Examination
• Psychological Evaluation
• Drug Screening (required for safety-sensitive positions; provided at no cost to the candidate).

Note: This recruitment is subject to close at any time. An eligibility list will be established and used for current and future vacancies.

Supplemental Information

The City of West Covina is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

The following benefits are offered to permanent fulltime employees only. For part-time employment benefits, the City does not offer any medical, vision or dental benefits for part-time and Limited Service employees. Such employees may elect - voluntary - to participate in such plans, pending payment of full premium as determined by the City. Additionally, part-time and Limited Service employees do not hold recognized bargaining rights and not eligible for bargained benefits, including administrative leave, vacation pay, sick hours accumulation (with exception of one hour of paid sick leave for every 30 hours of paid employment), life insurance, bereavement and tuition reimbursement.

EMPLOYEE BENEFITS - CONFIDENTIAL EMPLOYEES

Effective 07/01/17, in Accordance with Successor Memorandum Of Understanding

HOLIDAYS- 6 fixed holidays per year, plus 36 hours of Floating Holiday leave hours. Effective 01/01/2019, Floating Holiday Leave shall be increased from 36 hours to 40 hours per calendar year. In addition, City Hall is closed from December 24 through January 1 each year.

VACATION- All full-time employees accrue 80 vacation hours per year, and at five years, they receive 120 hours.

SICK LEAVE- Eight hours per month accrued by full-time employees for sick leave. There is unlimited accumulation, and the City has an annual payoff plan for unused sick leave, plus a payoff plan upon termination.

HEALTH INSURANCE - Effective July 1, 2018, The Citys contribution to medical premiums for all new unit employees hired on or after July 1, 2018, shall be capped in accordance with the following schedule:

Single: $550/month 2-Party: $950/month Family: $1,250/month

Employees covered by a health insurance plan outside of the Citys plan will receive $300/month.

Employees hired on or prior to June 30, 2018, receive a City contribution up to the corresponding Los Angeles Region Kaiser rate per month (Employee only, Employee plus one, or Employee plus 2 or more (family) towards health coverage through the Public Employees Retirement Systems (PERS).

DENTAL PROGRAM- The City contributes up to $62.23 per month towards premiums. A dental program is offered to all employees at group rates.

VISION PLAN - City-paid vision plan for employees only. An employee may enroll eligible dependents at his/her cost.

LIFE INSURANCE - The City provides a life insurance benefit that provides protection for the employee at a minimum amount of $50,000 or one time (1 X) the annual salary up to $100,000. A post retirement benefit of $500 is also provided.

LONG-TERM DISABILITY PLAN - The City covers the entire cost for this premium and pays up to a maximum of $5,000 per month.

STATE DISABILITY INSURANCE -Employee pays premium.

RETIREMENT - The employee pays the full employee contribution to the California Public Employees Retirement System (PERS). The PERS retirement plan is 2% at 62 formula for "New" PERS members and 2% at 60 for "Classic" PERS members. Options include single highest year, military buyback service credit and service credit for unused sick leave. The City does not participate in Social Security.

RETIREMENT HEALTH SAVINGS PLAN - A $100 City and $25 employee contribution made per month toward a retiree health savings plan.

TUITION REIMBURSEMENT - The City provides a tuition reimbursement program ($1,130 per fiscal year) for all regular full-time employees for continuing job-related education.

BEREAVEMENT LEAVE - Up to 40 hours per occurrence may be granted.

DEFERRED COMPENSATION - Deferred Compensation is provided in the amount of $100/month.

BILINGUAL ALLOWANCE - Eligible employees receive $100 per month upon successful completion of bilingual examination.

SECTION 125 - The City has established a program consistent with Section 125 of the IRS Code, which enables employees to voluntarily use pre-tax earnings for medical, dental, and dependent care expenses.

EMPLOYEE ASSISTANCE PROGRAM - The City provides EAP services to full-time employees and their eligible dependents.

THE CITY - West Covina is a city of approximately 110,500 residents, located 20 miles east of Los Angeles, with easy accessibility via freeway to beach and mountain resorts and many other major retail, recreational, educational, and cultural facilities. Acknowledged as the "Headquarters City of the East San Gabriel Valley," Wk (MHN).

est Covina prides itself on the quality of living it offers.

The City utilizes the council-manager form of government, and employs 340 full-time employees, with an operating budget of approximately $64 million.

The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice.

01

Do you possess a valid Class "C" Drivers License with a satisfactory driving record?

• Yes
• No

02

Are you a current employee at the City of West Covina?

• Yes
• No

03

Do you have five years of increasingly responsible clerical experience, including a minimum of two years highly responsible secretarial experience in business or a public agency performing work that demonstrates preparation to be a Department Secretary?

• Yes
• No

04

This position requires high school graduation or the equivalent. Do you possess a high school diploma or GED?

• Yes
• No

Required Question

Employer City of West Covina

Address 1444 W. Garvey Avenue South

West Covina, California, 91790

Website http://westcovina.org