Senior Administrative Assistant
GTT
Framingham, MA
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JOB DETAILS
LOCATION
Framingham, MA
POSTED
13 days ago
Primary Job Title: Senior Administrative Assistant
Alternate/Related Job Titles:
- Executive Administrative Assistant
- Senior Executive Assistant
- Administrative Business Partner
- Corporate Administrative Assistant
- HR Administrative Coordinator
Location: Framingham, MA
Onsite Flexibility: Hybrid
Contract Details (Contract roles only):
- Position Type: Contract
- Contract Duration: 12 months
- Start: As Soon As Possible
- Pay Rate: $35/hr
Job Summary:
The Executive Administrative Assistant will support a VP and two AVPs for Global Talent Management in a hybrid work environment aligned with team schedules. This role provides advanced administrative support requiring a comprehensive understanding of company policies, procedures, and practices. The position ensures office systems and divisional procedures are effectively administered while interfacing with internal and external stakeholders requiring tact, diplomacy, and confidentiality.
The Executive Administrative Assistant will support a VP and two AVPs for Global Talent Management in a hybrid work environment aligned with team schedules. This role provides advanced administrative support requiring a comprehensive understanding of company policies, procedures, and practices. The position ensures office systems and divisional procedures are effectively administered while interfacing with internal and external stakeholders requiring tact, diplomacy, and confidentiality.
Key Responsibilities:
- Schedules and maintains multiple calendars of appointments and meetings
- Supports and monitors the on-going administration of HR and Talent program processes to ensure consistent and timely execution
- Coordinates travel itineraries and processes expenses
- Responds to questions, requests, and research information while interfacing with customers on complex or confidential issues
- Involves appropriate Associates from other departments or divisions to resolve issues
- May provide functional guidance and training to other Associates within department and across Corporate functions, as needed
- Analyses operating practices and creates/revises systems and procedures as necessary
- Organizes and maintains files, record keeping systems, and office layout
- Oversees and monitors administrative projects and performs other duties as required or directed
- Organizes meetings (catering, booking rooms, follow-up, etc.)
- Manages and administers department payroll and timekeeping
- Provides back-up support to other administrative staff
- Manages and administers various documents and spreadsheets
- Acts as proxy for certain systems as needed
- Supports meetings, training, and conferences with preparation and logistics
- Plans and participates in department initiatives such as summits, all-hands meetings, leadership offsites, and team-building events
- Communicates pertinent information among appropriate departments
Required Experience:
- 7+ years of administrative experience with emphasis on executive-level support
- Administrative experience in a corporate setting
- Superior organizational and administrative skills with strong attention to detail in a fast-paced environment
- Strong Microsoft Office experience, specifically PowerPoint, Excel, Outlook, and Word
- Excellent written and verbal communication skills with a customer service focus
- Ability to manage confidential and sensitive information
- Ability to thrive in a high-volume, fast-paced environment
- Proven ability to multitask, prioritize, and shift focus as needed
- Willingness to learn, take direction, and work collaboratively as part of a team
- Experience scheduling meetings, managing multiple calendars, arranging travel, and processing expenses
Nice-to-Have Experience:
- Interest or experience in Human Resources
- Strong relationship-building and collaboration skills
- Resourcefulness and problem-solving ability
- Experience supporting department initiatives and large-scale meetings or events
Required Skills:
- Calendar & Executive Support Management
- Microsoft Office Suite (PowerPoint, Excel, Outlook, Word)
- Communication & Confidential Information Handling
Preferred Skills:
- HR Program Coordination
- Event Planning & Logistics
- Payroll & Timekeeping Administration
- Process Improvement & Systems Management
- Cross-Functional Collaboration
Additional Skills:
- Travel coordination and expense processing
- Document and spreadsheet management
- Meeting planning and execution
- Administrative project oversight
- Proxy system management
- Office systems and recordkeeping management
Benefits:
- Medical, Vision, and Dental Insurance Plans
- 401k Retirement Fund
About the Client:
Off-Price Apparel and Home Retailer. A Fortune 500 company and the leading off-price apparel and home fashion retailer in the U.S. and worldwide. With over 4,500 stores in nine countries and four e-commerce sites, the company offers a wide range of products at competitive prices and is committed to creating an inclusive workplace and being a responsible corporate citizen.
About GTT:
GTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American-owned company in Alaska. We highly value diverse and inclusive workplaces and support Fortune 500 organizations across banking, financial services, technology, life sciences, biotech, utilities, and retail sectors throughout the U.S. and Canada.
Job Number: 26-02698
Hashtags: #gttic #gttjobs
About the Company
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