Senior Administrative Assistant - Cultural Resources

Senior Administrative Assistant - Cultural Resources

Salary

$52,255.00 Annually

Location

201 Montgomery St., Savannah, GA

Job Type

Full-Time Permanent

Job Number

2603378

Department

Cultural Resources Department

Division

Cultural Arts Division

Opening Date

08/14/2026

Closing Date

8/19/2026 11:59 PM Eastern

• Description
• Benefits
• Questions

Purpose

Are you ready to walk through the door of opportunity? The City of Savannahs Cultural Arts Center is seeking an energetic, enthusiastic and highly organized Senior Administrative Assistant to provide a variety of administrative and operational functions.

The Otis S. Johnson Cultural Arts Center enriches lives of Savannah residents and visitors through the creation, promotion, and support of a diverse and engaging range of high-quality arts, cultural, and heritage-based programs and activities.

This position offers an opportunity to support the Center's mission while contributing to an environment that cerebrates creativity, culture and community.

We offer an excellent benefits package to include health, dental and vision, defined contribution plan (457b), life insurance, wellness programs, vacation, sick leave, paid holidays, employee assistance program, home buyers program, tuition reimbursement and more!

Apply Today!!!

Essential Job Functions

• Assists department management with budget related activities; reviews monthly financial reports; provides information on past budgets and expenditures for use in developing budget proposals; and retrieves and reports information on expenditures and current fund balances.
• Prepares varied and complex department documents, records, reports, and forms requiring knowledge of programs, policies and procedures. Initiates reports and documents based upon knowledge of department operations, reporting requirements, and established deadlines. Researches, compiles, consolidates, and/or tabulates information; incorporates information into requested reports and other prepared materials; proofreads for accuracy and completeness; and distributes upon approval.
• Maintains assigned inventories; prepares, reviews, and processes purchasing documents; prepares purchase orders for needed materials, equipment, and supplies; receives and distributes incoming supply shipments; reviews and codes invoices; and forwards for payment.
• Serves as liaison between department management and customers and section staff/employees; responds to questions regarding department activities and services; explains policies, procedures and operations; and follows up to obtain additional information.
• Processes invoices for payment and is responsible for departmental purchasing records and related documents.
• Assists with preparation of the departments annual budget, inputs budget information; tracks office spending; enters budget adjustments; produces budget reports.
• Maintains records of expenditures and reconciles accounts.
• Performs research on policy, rules and regulations, and historical data.
• Maintains calendar for department management; schedules meetings and appointments; makes necessary travel arrangements; prepares and distributes agendas; and obtains requested audio-visual equipment.
• Enters information into department programs and databases; updates database information; creates new spreadsheets/files; and purges old data as appropriate. Researches information from databases and incorporates into reports, summaries, and other assignments.
• Maintains department/program references such as vendor lists, Code books, training manuals, standard operating procedures; mailing lists
• Performs payroll duties; monitors timesheets for accuracy; adjusts pension codes and corrects coding for employees; ensures entries are correct.
• Performs inventory control of office supplies and equipment; order supplies and equipment, as needed.
• Answers department telephones; provides assistance, requested documents and information; refers callers to other staff members as appropriate; and takes messages. Receives, dates, and distributes incoming mail. Prepares outgoing mail.
• Prepares folders; maintains files of department correspondence, program records, legal documents, etc.; photocopies documents and distributes and/or files; and requests information from other departments as necessary to complete department records/files.
• Performs other related duties as assigned.

Minimum Qualifications

Requires an Associate or Technical Degree in Business Administration, Finance, Paralegal Studies, Information Technology, or a related field; with two years of experience in administrative office management and excellent oral and written communications skills; or any equivalent combination of education, training, and experience.

Work Location: 201 Montgomery St. Savannah, GA

Work Hours: Monday - Friday 8:00 am - 5:00 pm

Additional Requirements

Background investigation, including supervised drug screen, post offer/pre-employment medical screen; and verification of education, certifications, and licenses required prior to employment.

Additional Information

• Knowledge of city and bureau policies and procedures.
• Knowledge of modern office practices and procedures.
• Knowledge of generally accepted accounting procedures.
• Knowledge of the city utility billing system.
• Skill in decision making.
• Skill in compiling information and preparing reports.
• Skill in operating such office equipment as a typewriter, calculator, copier, and facsimile machine.
• Skill in interpersonal relations.
• Skill in oral and written communication.

CITY OF SAVANNAH EMPLOYEE BENEFITS

Overview of Benefits

Paid Holiday

Paid Vacation

Paid Sick Leave

Defined Benefit Retirement Pension Plan

Protective Services Retirement Plan (select positions)

Deferred Compensation Retirement Plan

Retirement Seminars

PPO Medical Insurance

Dental Insurance

Vision Insurance

Flexible Spending Accounts

Wellness Programs

Health & Wellness Incentives

Long Term Disability

Excellence and Service Recognition

Employee Development and In-Service Training

Educational Assistance Program

Uniform Allowance (select positions)

Employee Assistance Program

Discounts and Memberships

Employee Relations

Direct Deposit

Credit Union

Pretax Parking Deductions

Employer Assisted Home Purchase Program

Domestic Partnership Benefits

Healthcare

PPO Medical Plus Plan

PPO Medical Basic Plan

Dental Plus Plan

Dental Basic Plan

Vision Service Plan

Life Insurance

Basic Life and ADD

Supplemental Life Employee

Supplemental Life Spouse

Supplemental Life Child

Benefits costs are paid by the City of Savannah, by the employee or shared by both the City and the employee.

01

Please select your highest level of education.

• Bachelors degree or higher
• Associates degree
• High School Diploma or GED
• None of the above

02

How many years of experience in administrative office management do you have?

• 1 Year
• 2 Years
• 3 Years
• 4 or more Years
• None of the above

03

Describe your experience with assisting with the budget and reviewing monthly financial reports.

04

Describe your experience with preparing varied and complex department documents, records, reports, and forms.

05

Describe your experience processing timesheets and payroll related duties.

06

Do you have a valid drivers license?

• Yes
• No

Required Question

Employer City of Savannah

Address 6600 Abercorn Street

Suite 100

Savannah, Georgia, 31405

Phone 912-651-6484

Website http://www.savannahga.gov