Senior Administrative Assistant

Posting Details

Position Information

About MSM

Morehouse School of Medicine (MSM) is a place of distinction, serving as the nation's leading academic medical center for vulnerable populations. It's also a place for passionate individuals looking to join a dedicated community working today to help prepare tomorrow's leaders.

We exist to:

• Improve the health and well-being of individuals and communities;
• Increase the diversity of the health professional and scientific workforce;
• Address primary health care through programs in education, research and service;

With emphasis on people of color and the under-served urban and rural populations in Georgia, the nation and the world.

At Morehouse School of Medicine, we're leading the creation and advancement of health equity. You will find a fulfilling career at MSM!

Posting Number NONAC3750 Job Title Senior Administrative Assistant Position Title Senior Administrative Assistant Position Type Non-Faculty Number of vacancies 1 Salary Commensurate with experience Department Psychiatry Position Summary

Positions in this job family provide administrative or professional support for departments, programs, divisions, and other organizational units. Administrative support work may be directly related to business operations, administration and clerical support. Responsibilities in this family address the general management of institution operations at the unit and/or department level. Typical functions include broad unit business operations, ancillary services management, clerical/secretarial support, etc.

JOB DUTIES

Manages the daily operations and functions of assigned department.

Plans and organizes departmental meetings and training sessions.

May be responsible for maintaining department director's calendar.

Assists in development of administrative departmental operating policies.

May coordinate and plan special events and activities.

Serves as department liaison for customers and responds to inquiries and general information requests.

Prepares and composes special project reports, correspondence of a confidential and complex nature, letters, memoranda, and other documents.

Composes routine correspondence, types, formats and proofreads memos, letters, forms, manuscripts, and grant proposals.

Minimum Qualifications

Education: Associate's Degree; Bachelor's Degree preferred. In lieu of educational requirements, experience may be substituted on a year for year basis.

Experience: 2-4 years of related experience. Must type 50 WPM. Must be proficient in Microsoft Office Suite.

Preferred Qualifications

• Bachelor's Degree preferred from a regionally accredited college or university
• Experience working in an academic and clinical setting with matrixed reporting relationships is also preferred.

Closing Date Open Until Filled Yes Special Instructions to Applicants

Employment in this role may be contingent upon extramural funding and successful performance and may be terminated or reduced in percentage of appointment if such funding is not secured or ceases to be available.

Quick Link https://careers.msm.edu/postings/24305 EEO Statement Summary

Morehouse School of Medicine is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Georgia State laws, regulations, and executive orders regarding non-discrimination and affirmative action. Morehouse School of Medicine does not discriminate on the basis of race, age, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, or gender identity or expression.

Job Duties

Description of Job Duty

Required Minimum Knowledge, Skills, Abilities and Training:

• Exceptional interpersonal skills and strong managerial ability.
• Ability to interact and influence at the most senior levels of multiple organizations and to work collaboratively across functions, levels, and departments toward shared objectives.
• Excellent organizational skills to maintain fast-paced office environment communications, files, and all supportive functions.
• Ability to work cooperatively and strategically in a team environment with all levels of professional, technical, and administrative staff and to integrate resources on a timely and organized basis.
• Established skills in planning and managing multiple projects/agendas.
• Well-organized and able to prioritize and manage competing priorities.
• Proficient in Microsoft Office and Google Applications.

Provide administrative support for special projects, research-related projects, manuscript preparations, and for other faculty as assigned; Coordinate speakers, presentations for faculty meetings, and prepare appropriate documentation of faculty meetings

Pre-Employment/Employment Requirements

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization

Immunization Requirements

It is MSM's Immunization policy that all Prospective Employees are encouraged to provide proof that they are vaccinated against COVID-19 prior to commencement of employment. If employment will commence during Flu Season, MSM requires all individuals to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless granted an exemption. Failure to provide proof of vaccination for any required vaccines or obtain an exemption from MSM will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• • What is your highest level of completed education?

• High School/GED

• Associate's Degree

• Bachelor's Degree

• Master's Degree

• EdD, MD, PhD, DrPH, JD

• • Are you profiecient in Microsoft Office Suite?

• YES

• NO

• • Are you comfortable working on-site?

(Open Ended Question)

• • Please provide your salary requirement. Do Not Enter Negotiable, a specified salary range is required. Not providing a salary requirement will result in your application being incomplete and will not be considered.

(Open Ended Question)

Applicant Documents

Required Documents

• Cover Letter
• Curriculum Vitae or Resume

Optional Documents

• Other Document