Secretary to the Principal

BLOOM/TRAIL 07/2022 Principal Secretary 1

Secretary to the Principal

Work Year: 12-Month Position Reports To: Principal

Qualifications: Applicant should have a high school diploma or GED certificate with a minimum of one year of clerical experience, preferably in a school setting.

Proficiency in Office Equipment and Computer Programs: Microsoft Office Suite Student Management System (SMS) Copy/Fax machine Multi-line telephone Absence Management System Financial Software used by district

Responsibilities and Duties:

1. Screen telephone calls, visitors and mail.
2. Maintain appointment calendar.
3. Type reports, forms, memos, minutes, and correspondence and file same.
4. Distribute correspondence and materials from the Principal's desk.
5. Record teacher/staff absences/late arrivals and arrange substitutes as needed.
6. Responsible for substitute teachers as far as checking in, completing pay sheets, and assuring swipe cards/keys are returned when checking out at the end of the day.
7. Give out various forms, emergency, professional, personal, and field trips when asked.
8. Generate perfect attendance and Honor Roll certificates/incentives.
9. Maintain updates for staff's telephone contact information
10. Type list of teachers on evaluation each year; send letters to staff; check-in evaluations, send original to Central office and file copy.
11. Type, collate and mail student, faculty, and staff letters throughout the year.
12. Prepare materials regarding opening of school for faculty and paraprofessionals.
13. Printing certificates, food ordering, and compile program for Principal's Honors celebration.
14. Help with bulk mailings when needed.
15. Prepare graduation program and complete necessary orders (i.e. flowers, Val/Sal trophies, graduation tickets, and type and mail information for graduating seniors).
16. Compile and type all vacation schedules for the administrators and classified personnel.
17. *Responsible for reporting to the payroll manager all extra-supervision assignment payments bi-monthly.
18. Relieve the switchboard to answer intercom and doorbell when necessary and ensure coverage for the switchboard until close of business day.
19. *Responsible for reserving Main Office conference room and main display cases in 2nd floor foyer.
20. Fill in or relieve as needed for main office.
21. Take care of keys for teachers, paraprofessionals and secretaries.

BLOOM/TRAIL 07/2022 Principal Secretary 2

22. Assist with district-wide registration.
23. Maintain and follow up with students' attendance to Superintendent Leadership Committee.
24. P-card management and monthly reconciliation.
25. Maintain Principal district budget accounts as well as process, monitor and finalize orders for the Principal.
26. Maintain Principal activity account.
27. Generating and mailing expulsion letters.
28. Other duties as assigned.

• Bloom Only