Administrative Skills, Anthropology, Career Counseling, Email Management/Administration, Learning Management System (LMS), People Management, Record Keeping, Records Management, Schedule Development, Social Work, Sociology, Training/Teaching, University/School Policies, Web Services
Posting Details
Position Information
Position Number 006408 Position Title Secretary IV - 006408 Division Academic Affairs Department 422030 - Social Work Minimum Qualifications
High school diploma or equivalent and three years of secretarial experience. An equivalent combination of education and experience may be considered.
Preferred Qualifications Job Description Summary
The University of South Alabamas Department of Sociology, Anthropology, and Social Work is seeking to hire a Secretary IV. Interested candidates should apply to be considered.
Essential Functions
These are the job duties required of the position.
Essential Functions
- Provides administrative support for the Department of Sociology, Anthropology and Social Work.
- Coordinates scheduling of classes for the department, collaborating with the department chair, faculty, and program directors to create the class schedule, secure classroom space, and assign appropriate teaching formats.
- Ensures the department is securely opened and closed each day in coordination with other staff, faculty, and student workers.
- Works with the department chair and faculty to manage advising lists, process course overrides, respond to student inquiries (in-person, by email, or phone) and relay requests to the appropriate faculty.
- Coordinates and sends requests to web services and assists faculty with submissions for websites of the Department of Sociology, Anthropology and Social Work and the BSW (Bachelor of Arts in Social Work) Program.
- Co-manages departmental records and files with the Secretary V as directed by the department chair and program directors and by following department and university policies and procedures.
- Assists with hiring, training and managing student office workers.
- Manages and sorts emails from departmental accounts by forwarding to appropriate faculty as needed.
- Manages student paperwork, including routing to appropriate department(s) for processing and maintaining accurate records.
- Compiles requested reports using Banner 9, Learning Management Systems (LMS) and other software as directed.
- Regular and prompt attendance.
- Ability to work schedule as defined and overtime as required.
- Related duties as required.
Posting Information
Number of Vacancies 1 Position End Date (if temporary) Job Open Date 05/14/2026 Job Close Date Open Until Filled Yes Special Instructions to Applicants Working Days Monday - Friday Working Hours 8:00 a.m. - 5:00 p.m. Job Location Main Campus Full-time or Part-Time Full Time Regular or Temporary Regular
Supplemental Questions
Required fields are indicated with an asterisk (*).
- Are you at least 18 years of age?
Yes
No
- Do you have a legal right to work in the United States?
Yes
No
- The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status?
Yes
No
- What is the highest level of education you have completed?
Less than High School
High School Diploma or equivalent
Associates Degree
Bachelors Degree (or will obtain within 6 months)
Masters Degree (or will obtain within 6 months)
Terminal Degree (or will obtain within 6 months)
- How many years of related experience do you have?
Less than 1 year
Between 1 - 3 years
Between 3 - 5 years
Between 5 - 7 years
More than 7 years
- How did you hear about this position?
USA website
LinkedIn
Zip Recruiter
Indeed
HigherEd Jobs
Alabama Career Center / Alabama Works
Facebook
Word of mouth
Other
Applicant Documents
Required Documents
Optional Documents
U
University of South Alabama