Secretary / Attendance Specialist

Terrell I.S.D. Job Description Terrell Independent School District is an Equal Opportunity Employer No person shall, on the basis of national origin, race, gender, creed, religion, age, or handicap, be excluded from participation in, be denied the benefit of, or subjected to discrimination in employment, or recruitment consideration, or selection for full or part-time professional positions in the Terrell Independent School District. In accordance with Terrell I.S.D. Board Policy DC (LOCAL) the following position is open: Job Title: Secretary/Attendance Specialist Work Days: 194 Reports to: Principal Pay Grade: According to TISD Salary Schedule Dept./School: Campus Assigned Start Date: Contact Person: Jasmine Casteneda HR Specialist _____ Primary Purpose: Maintain accurate attendance records for the campus. Under direct supervision, perform data entry including attendance, Public Education Information Management System (PEIMS) data, and grades. Ensure efficient operation of school administrative office and provide clerical services for school's administrative staff. Qualifications: Education/Certification: High School diploma or GED Special Knowledge/Skills: Proficient word processing and file maintenance skills Effective organizational, communication, and interpersonal skills Ability to use personal computer and software to develop spreadsheets, databases, and do word processing Knowledge of basic accounting principles Experience: One to three years secretarial experience, preferable in a public education environment Major Responsibilities and Duties: Records, Reports, and Correspondence

1. Prepare written correspondence, forms, schedules, or reports using personal computer.
2. Prepare meeting agendas, and campus communication as requested, using personal computer.
3. Maintain a daily teacher attendance log and records for substitute teachers. Reception and Phones
4. Schedule meetings and appointments and maintain calendar for principal.
5. Assist students, teachers, and parents as needed.
6. Receive incoming calls, take reliable messages, and route to appropriate staff. Files
7. Maintain physical and computerized files including mailing lists, student records, visitor logs, and office communication.
8. Update handbooks, policy manuals, and other documents as assigned. Accounting and Inventory
9. Perform routine bookkeeping tasks including simple arithmetic operations to maintain campus budget records.
10. Prepare and process purchase orders.
11. Receive, store, and issue supplies and equipment.
12. Assist with coordination of faculty meetings and campus activities.
13. Assist with campus budget preparation.
14. Maintain inventory of fixed assets, equipment, and supplies. Other
15. Sort, distribute, or deliver mail and other documents.
16. Maintain confidentiality.
17. All other duties as assigned. Supervisory Responsibilities: Monitor students while in office reception area. Equipment Used: Personal computer, printer, copier, fax machine, and calculator. Working Conditions: Mental demands/Physical Demands/Environmental Factors: Maintain emotional control under stress; work with frequent interruptions. Repetitive hand motions; prolonged use of computer. The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. Application Procedures District Employees:
18. Complete an internal application online at https://www.applitrack.com/terrellisd/onlineapp/ a. You may attach an updated resume b. You may attach a letter of interest addressing how your background and experience relate to the position's responsibilities and qualifications
19. Other credentials as applicable Outside Applicants:
20. Online Application https://www.applitrack.com/terrellisd/onlineapp a. You may attach a resume and a letter of interest addressing how your background and experience relate to the position's responsibilities and qualifications b. Other credentials as applicable
21. Official transcript(s) will be requested after a recommendation for hire is received Terrell ISD does not discriminate on the basis of race, color, national origin, sex, disability or age in its programs or activities and provides equal access to the Boy Scouts and other designated youth groups. The following person has been designated to handle inquiries regarding the nondiscrimination policies: Dr. Melissa Nichols, Executive Director of HR 700 North Catherine Street Terrell, Texas 75160 Office Number: 972-563-7504 Email: melissa.nichols@terrellisd.org