Secretarial Position Pupil Personnel Services Secretary

Job Description:

Position: Secretary -Pupil Personnel Services

Department: Pupil Personnel Services

Work Schedule: Full-Time, 12-Month Position

Bargaining Unit: Secretarial Bargaining Unit

Salary and Benefits: Per Contract (Classification 4)

Interested applicants must apply online at www.milforded.org in order to be considered for the position.

No phone calls please.

Position Overview

The Secretary provides comprehensive clerical, administrative, and operational support to the Department of Pupil Personnel Services (PPS). This full-time, 12-month position supports the day-to-day operations of the PPS Department and plays an important role in maintaining student records, coordinating special education and Section 504 processes, supporting districtwide attendance and truancy reporting, managing Medicaid-related functions, and ensuring compliance with applicable federal, state, and district requirements.

The Secretary is responsible for handling confidential student information and records with a high degree of accuracy, discretion, and professionalism. The successful candidate will be highly organized, detail-oriented, dependable, and able to manage multiple priorities while working collaboratively with district administrators, school staff, families, outside agencies, and community partners.

Qualifications

• High school diploma or equivalent required; additional coursework or training in office administration, education, or a related field preferred.
• Prior administrative or secretarial experience, preferably in an educational setting.
• Experience working with confidential records and sensitive information preferred.
• Strong organizational skills and exceptional attention to detail.
• Proficiency with Google Workspace and related office technology.
• Ability to learn and effectively use district, state, and federal data systems and software.
• Strong written and verbal communication skills.
• Excellent interpersonal and customer service skills.
• Ability to manage multiple priorities, meet deadlines, and work effectively in a fast-paced environment.
• Ability to work independently while also functioning as part of a collaborative team.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive student and personnel information.
• Ability to establish and maintain effective working relationships with administrators, staff, students, families, outside agencies, and community partners.
• Knowledge of FERPA, student records requirements, special education procedures, or Section 504 is preferred.
• TB test requirement.
• Background check required.